3-Financial Envelope-Proposal # 1-prop_answer.xls
XLS spreadsheet 58 KB Posted
- Solicitation number
- BPM006937
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a financial envelope and proposal questionnaire template document from the State of Arizona Department of Transportation (ADOT) for the Mechanical Street Sweeping Services procurement in the Phoenix Metropolitan Area. The solicitation, posted on May 20, 2025, requires submission of competitive bids by June 20, 2025, for comprehensive mechanical street sweeping services covering Maricopa County and the Phoenix City region. The procurement is conducted under the Arizona Procurement Code (A.R.S. 41-2501 et seq.) and requires offerors to demonstrate extensive experience in municipal street maintenance, possess appropriate commercial-grade street sweeping equipment, and maintain necessary certifications and licenses for operation in the Phoenix metropolitan region.
The proposal questionnaire template establishes mandatory and optional submission requirements organized into five primary sections: General Offer Requirements, Proposal Requirements for Methods, Proposal Requirements for Experience, Proposal Requirements for Price, and supporting documentation. General requirements include completion and submission of the ADOT Offer & Acceptance form, Boycott of Israel Certification, Forced Labor or Ethnic Uyghurs Ban certification, and Confidentiality Designation forms. Technical proposal requirements mandate detailed equipment maintenance schedules, completion of the Equipment List Attachment 4 identifying all proposed equipment with contingency plans for repairs and shortages, sample work schedules with resource descriptions, and descriptions of organizational experience in similar projects, capacity planning, and contingency procedures for scheduling conflicts and staff shortages. The pricing section requires offerors to provide line-item pricing, complete Price Increase Percentage attachments for evaluation, and indicate whether prompt payment discounts are offered. The template allows for conditional logic and document attachments to support responses, with offerors able to designate proprietary or trade secret information as confidential per Arizona public records law.
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Text version
manual_quest
| INSTRUCTIONS |
| English |
| You can use this file to create and/or update your questionnaire. |
| Important: This file's format is specific to the questionnaire type it is associated with and cannot be used for another type. |
| This file contains two data tabs: Questions and Constraints. |
| *Questions tab: Use this tab to add your questionnaire's sections, sub-sections, and questions. |
| *Constraints tab: Use this tab to set up conditional behaviors based on respondents' answers. |
| Questions Tab |
| An easy way to figure out how to create and set up the various types of questionnaire elements (sections, subsections, and questions) is to create a test item of each type, and then download the MS Excel® file. |
| In most cases, column values must be selected from a predefined list. This list can be accessed by clicking the cell's down arrow (lower right corner). |
| In the case of Multiple Choice questions, you must provide the list of possible answers and associated scoring points. |
| *For a non scored multiple choice question, enter possible answers in the "Choices for answer" column and speficy an associated score of zero for each answer, like so: |
| Yes=0 |
No=0
| *For a scored multiple choice question, enter possible answers in the "Choices for scoring" column and speficy each answer's associated score, like so: |
| Audited & Certified quality system, good maintenance=10 |
Audited & Certified quality system=7 Non-certified Quality system=5 No quality system, but steps are taken=2 No quality system, or missing certificates to back supplier's claims=0
| If your questionnaire includes at least one section, then all questions must be attached to a section. |
| Constraints Tab |
| You have the abillity to set up conditional behaviors. For instance, you can choose to include some questions only if respondents select a given response, or to make a question, a comment, or a file attachment mandatory, all based on respondents’ answers. |
| Here is an example to illustrate how to set up a conditional behavior. Let's say you have 2 questions, both located in the same section called "Documentation": |
| Q14 – Do you provide a manual? |
| Q15 – Select available languages. |
| You want to display Q15 only if the answer to Q14 is YES. |
| This is how you would set up the columns in the Constraints tab: |
| Section = Documentation |
| Question = Do you provide a manual? |
| Operator = Is equal to |
| Value = Yes |
| Result = Select available languages. |
| Constraint type = is visible |
| Français |
| Vous pouvez utiliser ce fichier pour créer ou mettre à jour votre questionnaire. |
| Important : Le format de ce fichier est propre au type de questionnaire auquel il est associé et ne peut être utilisé pour un autre type. |
| Ce fichier contient deux onglets de données : Questions et Contraintes. |
| *Onglet Questions : utilisez cet onglet pour ajouter des sections, sous-sections et questions à votre questionnaire. |
| *Onglet Questions : utilisez cet onglet pour ajouter des sections, sous-sections et questions à votre questionnaire. |
| Onglet Questions |
| Un moyen simple de savoir comment créer et configurer les différents types d'éléments de questionnaire (section, sub-section, and question) est de créer des versions de test de ces éléments, puis de télécharger le fichier MS Excel®. |
| Dans la plupart des cas, les valeurs des colonnes doivent être sélectionnées dans une liste prédéfinie. Vous pouvez afficher cette liste en cliquant sur la flèche qui apparaît dans l'angle inférieur droit de la cellule. |
| Dans le cas des questions à choix multiple, vous devez fournir la liste des réponses possibles et les points affectés à chaque réponse pour la notation. |
| *Pour une question à choix multiple non notée, saisissez les réponses possibles dans la colonne "Choix pour réponse" et laissez la note associée à chaque réponse à zéro, comme suit : |
| Oui=0 |
Non=0
| *Pour une question à choix multiple notée, saisissez les réponses possibles dans la colonne "Choix pour notation" en précisant le nombre de points que vous souhaitez affecter à chaque réponse, comme suit : |
| Excellent=10 |
Bon=7 Satisfaisant=5 Moyen=2 Faible=0
| Si votre questionnaire comporte au moins une section, alors toutes les questions doivent être rattachées à une section. |
| Onglet Constraints |
| Vous avez la possibilité de définir des comportements conditionnels. Par exemple, vous pouvez choisir d'inclure certaines questions uniquement si la personne interrogée choisit une réponse donnée, ou bien rendre obligatoire une question, un commentaire ou un fichier joint en fonction de la réponse sélectionnée. |
| Prenons un exemple pour illustrer comment définir ce type de comportement conditionnel . Imaginons que vous ayez 2 questions, toutes les deux sous la même section "Documentation" : |
| Q14 – Fournissez-vous un manuel d'utilisation ? |
| Q15 – Sélectionnez les langues disponibles. |
| Vous souhaitez afficher la question Q15 uniquement si la réponse à la questin Q14 est OUI. |
| Voici comment configurer les colonnes de l'onglet Contraintes : |
| Section = Documentation |
| Question = Fournissez-vous un manuel d'utilisation ? |
| Operation = Est égal à |
| Valeur = Oui |
| Résultat = Sélectionnez les langues disponibles. |
| Type de constraint = est visible |
Instructions
| Instructions |
| Français |
| Vous trouverez dans ce fichier les données nécessaires pour répondre au questionnaire. |
| Les parties à compléter sont les cellules en blanc, contenues dans les cadres de réponse des onglets suivants celui-ci. |
| Merci de ne pas modifier les autres parties du fichier, ni la forme des grilles, au risque que vos réponses ne soient pas correctement prises en compte. |
| Une fois le fichier complété, merci de le joindre en cliquant sur le lien "Charger le questionnaire" de l'onglet "Questionnaire". |
| Puis une fois le fichier chargé dans l'application, veuillez vérifier les données de votre réponse. |
| Vous aurez éventuellement besoin de compléter certaines informations directement dans l'application (des pièces jointes par exemple). |
| English |
| Please find in this file the data necessary to complete the questionnaire. |
| Please fill in blank cells. |
| Please not to change other parts of the file or structure of the answer grids, otherwise your answers may not be properly imported. |
| Once the file is completed, please attach it by clicking on "upload questionnaire" |
| Please check the data for your reply. |
| You may need to complete certain information directly into the application (eg attachments). |
manual_eval
| Instructions |
| Français |
| Vous trouverez dans ce fichier les données nécessaires pour répondre au questionnaire. |
| Les parties à compléter sont les cellules en blanc, contenues dans les cadres de réponse des onglets suivants celui-ci. |
| Merci de ne pas modifier les autres parties du fichier, ni la forme des grilles, au risque que vos réponses ne soient pas correctement prises en compte. |
| Une fois le fichier complété, merci de le joindre en cliquant sur le lien "Charger le questionnaire" de l'onglet "Questionnaire". |
| Puis une fois le fichier chargé dans l'application, veuillez vérifier les données de votre réponse. |
| Vous aurez éventuellement besoin de compléter certaines informations directement dans l'application (des pièces jointes par exemple). |
| English |
| Please find in this file the data necessary to complete the questionnaire. |
| Please fill in blank cells. |
| Please not to change other parts of the file or structure of the answer grids, otherwise your answers may not be properly imported. |
| Once the file is completed, please attach it by clicking on "upload questionnaire" |
| Please check the data for your reply. |
| You may need to complete certain information directly into the application (eg attachments). |
style_quest
| Question | RFI | Scoring |
| Transport | 500 | 500 |
__base_label
| bool_label | 88169a273d258709d2d239977c4b36b9_label |
| Yes | Yes |
| No | No |
__base_code
| bool_code | 88169a273d258709d2d239977c4b36b9_code |
| True | |
| False |
style_answer
| Question | RFI | Scoring |
| Transport | 500 | 500 |
style_eval
| Question | RFI | Scoring |
| Transport | 500 | 500 |
General Offer Requirements
| Code | Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Offer and Acceptance | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | Yes | ADOT Offer & Acceptance.pdf | Yes | ||
| Boycott of Israel Certification | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | No | ADOT Attach 2.pdf | Yes | ||
| Forced Labor or Ethnic Uyghurs Ban | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | Yes | ADOT Attach 3.pdf | Yes | ||
| Confidential Information | ||||||
| Designation of Confidentiality | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | Yes | ADOT Confidentiality.pdf | Yes | ||
| Does some part of your response contain trade secret or other proprietary information? | Yes | No | ||||
| Instructions for submitting information you are requesting be designated confidential. | Create a single attachment for any materials submitted as part of your response that are proprietary or trade secret. Navigate to "Your Offer Info & Docs" tab and upload the attachment as a confidential document. In the text field below, provide the name of this attachment. When responding to questions that contain information found in this document, refer to the attachment in place of your answer. (i.e. "Please see information provided in section 2 of the document titled...") | Yes | ||||
| Supporting Information | Provide an explanation as to why this information should not be subject to disclosure per Arizona public records law. This explanation must detail the specific harm or prejudice that may arise upon disclosure. | Yes | ||||
| Exceptions to Terms and Conditions | ||||||
| Do you accept the Terms and Conditions included in this solicitation with no exceptions? | Yes | Yes | ||||
| Exceptions included with your offer. | Attach a document clearly identifying any exceptions to your offer. This must include the specific section and paragraph of the solicitation where the exception occurs. Exceptions may negatively impact your susceptibility for award. An offer that takes exception to any material requirement of the solicitation may be rejected. | Yes | Yes |
Would you like to upload attachments after import?
Proposal Requirements for Metho
| Code | Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Equipment Maintenance | The Offeror shall provide a detailed maintenance schedule for the equipment proposed for use under the Scope of Work. The Offeror shall describe the frequency of maintenance activities, anticipated maintenance intervals, and their capability to perform major repairs. This description should include whether such maintenance will be handled internally or through external service providers. | Yes | ADOT Equipment Maintenance.docx | Yes | ||
| Equipment LIst and Shortages | The Offeror shall download and complete Equipment List Attachment 4, identifying all equipment proposed for use under the contract. The completed Equipment List shall be uploaded as part of the Offeror’s response. Offeror shall describe its organization’s contingency plans/procedures for addressing equipment repairs and equipment shortages that may impact contract performance. | Yes | ADOT Equipment List and Shortages.docx | Yes | ||
| Sample Work Schedule | The Offeror shall provide a sample work schedule in accordance with the requirements outlined in the Scope of Work. The Offeror shall include a brief description of the approach and resources they will use to maintain the sample work schedule. | Yes | ADOT Sample Work Schedule.pdf | Yes |
Would you like to upload attachments after import?
Proposal Requirements for Exper
| Code | Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Offeror's Experience in Similar Projects | Offeror shall provide a detailed description of the company's experience and expertise in providing same or similar services as required in the solicitation, to same or similar customers as the Arizona Department of Transportation. | Yes | ADOT Experience in Similar Projects.docx | Yes | ||
| Capacity Planning | Offeror shall describe how their organization has the capacity to carry out the effective and uninterrupted operations of any resulting contract. Offeror shall include a detailed description of the personnel, equipment, and all resources that will be dedicated to meeting the requirements of the solicitation. | Yes | ADOT Capacity Planning.docx | Yes | ||
| Scheduling and Staffing | Offeror shall provide a detailed description of their organization's contingency plans or process for addressing scheduling conflicts and staff shortages. | Yes | ADOT Scheduling and Staffing.pdf | Yes |
Would you like to upload attachments after import?
Proposal Requirements for Price
| Code | Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Have you provided pricing for the line items found in the Items tab? | Yes | Yes | ||||
| Price Increase Percentages | Complete and submit all information requested on this attachment. Information provided in this attachment will be used in the evaluation of Price. | Yes | ADOT Price Increase.pdf | Yes | ||
| Prompt Payment Discount | Yes | No |
Would you like to upload attachments after import?
File details come from the government source that posted it. Updated .