Attachment B - Financial Management Reporting Requirements.pdf
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- Solicitation number
- 80GSFC26R0028
About this file
This is a Financial Management Reporting Requirements attachment for RFP 80GSFC26R0028, issued by NASA in June 2014. The document establishes mandatory reporting standards for contractor financial management under a Cost-Plus-Fixed-Fee (CPFF) contract structure.
Contractors are required to submit NASA 533 series financial reports in accordance with NASA Procedural Requirements NPR 9501.2E. Reports must include a summary of total contract costs plus separate reports for each Work Breakdown Structure Level 2 element, with detailed breakdowns by cost categories including prime direct labor hours and costs, subcontractor direct labor hours, prime overhead expense, other direct costs (subcontracts, material, travel, and other specified items), general and administrative (G&A) expense, total estimated cost, fixed fee, and total cost-plus-fixed-fee. An initial report in NF 533Q format must be submitted within 30 working days after contract award, followed by monthly NF 533M reports due no later than the tenth working day after the close of the contractor's monthly accounting period. Quarterly NF 533Q reports are due by the fifteenth day of the month preceding the quarter being reported. Contractors must include narrative explanations for any variances exceeding plus or minus 10 percent between estimated and actual total direct labor hours or total estimated costs, explaining the reason for variance, impacts on the core baseline and individual task orders, and specific corrective actions. Labor categories, applicable subcontractors, and other direct costs must be listed separately in all reports. Firm fixed price subcontractors are not required to submit direct labor hours or costs information.
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ATTACHMENT B
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
June 2014
RFP 80GSFC26R0028
CONTRACT TBD
Contract TBD Attachment B
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
The Contractor’s 533 Reports shall contain a summary of total contract costs, as well as a separate 533 Report for each Work Breakdown Structure (WBS) Level 2 element of the Statement of Work. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month at the total contract level. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period. The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall address Contract Line Item Number (CLIN) 0001, within contract clause 1852.216-74 ESTIMATED COST AND FIXED FEE (DEC 1991). Each
(06/2014) 3 individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
(List applicable labor categories)
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours*:
Subcontractor A Direct Labor Hours
Subcontractor B Direct Labor Hours (List applicable labor categories)
Subcontractor C Direct Labor Hours
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours*
4. Prime Direct Labor Costs:
Total Prime Direct Labor Costs
5. Prime Overhead Expense
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
(06/2014) 4
9. Total Estimated Cost
10. Reserved
11. Reserved
12. Fixed Fee
13. Total Cost-Plus-Fixed-Fee (CPFF)
*Not required for Firm Fixed Price Subcontractors
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