Attachment 21 - FINAL PWS SRF Attachment 7.docx

Attachment 21

PERFORMANCE WORK STATEMENT

TITLE: Ship Repair Facility Japan Regional Maintenance Center (SRF-JRMC) Yokosuka Code 300 Work Integrator

REFERENCES:

(a) COMNAVAIRFOR MSC Procedures Manual and Handbook TL130-A1-HBK-010 (series)

(b) COMNAVAIRPAC/COMNAV AIRLANTINST 4700.23 (series) Aircraft Carrier Maintenance Support Center (MSC)Policies and Operating Procedures

(c) NAVSEA 0989-043-0000, Commissioned Surface General Reactor Plant Overhaul & Repair Specification

(d) Naval Sea Systems Command (NAVSEA) Technical Specification 9090-700 (Series)

(e) NAVSEA S9AAO-AB-OJO/GSO "General Specifications for Overhaul of Surface Ships"

(f) CINCLANTFLT/CINCPACFLTINST 4790.3 "Joint Fleet Maintenance Manual"

(g) NAVSEA Technical Specification 9090-700 (Series)

(h) OPNAVINST N92 l 0.3 Safeguarding of Naval Nuclear Propulsion Information (NNPI)

(i) COMNAVAIRPAC/COMNA VAIRLANTINST 4790.1 (series) Surface Maintenance & Material Management

1. SCOPE: The objective of this Performance Work Statement (PWS) is to provide aircraft carrier Work Integration services in support of Ship Repair Facility – Japan Regional Maintenance Center (SRF-JRMC), Yokosuka. The scope of this PWS is to provide planning, developing and monitoring production control programs to the government.

2. PLACE OF PERFORMANCE:

a. Applicable Ships: SEVENTH FLEET Forward Deployed Naval Force (FDNF) ships, Yokosuka, Japan

b. Location of Majority of Work: SRF areas and aboard ships berthed or dry docked at Yokosuka Naval Base, Japan.

3. Specific Tasks: In accordance with references (a) and (b) the contractor shall provide Program management support to Code 312 in the planning and execution of aircraft carrier and work integration services to Ship Repair Facility-Japan Regional Maintenance Center (SRF-JRMC) Yokosuka and Carrier Project Team.

a. Carrier Project Management Support:

1) Support the Project team in the execution of planned shipboard equipment/system repairs in accordance with reference (a) and (b); identify potential issues and provide recommendations for the Project team to implement and facilitate on-time completion of repairs.

2) Support and communicate materials, parts, and equipment deficiencies to support planned shipboard equipment/system repairs. Track and communicate material deficiencies to the Project Material Manager for resolution.

3) Provide daily status updates regarding assigned equipment/systems repairs to Assistant Project Superintendent (APS) or Project Engineer Planning Manager (PEPM), including resources/material constraints and recommended actions.

4) Participate in daily project team production coordination meeting(s) and provide updates. Ensure project management databases are updated and accurately reflect current work status.

5) Support the Project team in identifying and resolving issues to ensure safe execution of work and efficient use of resources.

6) Provide technical assistance to trade skill supervisors, setting deadlines, priorities and sequences to be followed for work operations in accordance with established schedule requirements, taking into consideration available trade skill supervisors, workers, equipment facilities, materials and tools, participate in planning efforts and schedule development.

7) Support the analysis of new and growth work, and communicate recommendations to the APS or DPS to ensure timely induction or disapproval.

8) Support the analysis of scheduling data on a daily basis and communicate recommendations to the APS and PEPM to improve cost and schedule performance.

9) Provide assistance to the APS or PEPM including, but not limited to maintaining temporary buildings assigned to the Project team, inventory of project team supplies, review and drafting of project lessons learned and project briefing documents, and participation in Project management process improvement working groups.

10) Develop and present recommendation to APS or PEPM or DPS on ship repair and the capabilities, resources, and facilities of SRF-JRMC shops. Evaluate ability to perform within specification/contract requirements and determine the effect of added work, and provide recommendation to APS or PEPM or DPS

11) Evaluate current labor rates and material costs in order to provide planner estimates and recommend training when needed to the APS or PEPM or DPS.

12) Evaluate current workloads and scope of an impending job order in order to make recommendations to whether or not work should be accomplished in-house, contracted out or screened for ship's forces to the APS or PEPM or DPS.

13) Develop and present recommendation to APS or PEPM or DPS on ship repair and the capabilities, resources, and facilities of SRF-JRMC shops. Evaluate ability to perform within specification/contract requirements and determine the effect of added work, and provide recommendation to government rep.

14) Evaluate current workloads and scope of an impending job order in order to make recommendations to whether or not work should be accomplished in-house, contracted out or screened for ship's forces to the APS or PEPM or DPS.

15) Provide daily status on ongoing work within the IT systems required at SRF-JRMC. Provide and generate a status report on all work items that have been scheduled within the government designated IT systems, once the schedules have been approved by assigned government APS. Update and maintain schedules executed Contractors and SRF-JRMC Shops prior being marked as completed in the scheduling report, and keep the APS or PEPM or DPS.

16) Able to track ALL material items ordered for each job order and provide a bi-weekly report to the APS or PEPM or DPS on status of all materials.

17) Capture lessons learned through the facilitation of various improvement events and workability meetings and present those to APS or PEPM or DPS.

18) Alleviate production delays, scheduling conflicts, insufficient material, faulty processes, and labor shortages and provide recommendation to APS or PEPM or DPS.

b. Provide the following skills and knowledge to Carrier Project Team to include:

1. Demonstrate minimum of three (3) years of experience in project management fundamentals and administering requirements and regulations of various instructions and manuals (such as the Joint Fleet Maintenance Manual (JFMM), Naval Ship's Technical Manual (NSTM), Federal and Military Specifications Standards, NAVSEA drawings, and equipment manufacturer's instruction book catalogs).

2. Be an expert in their respective area, minimum of at least three (3) years, working experience in production management support responsibility, as assigned by system/equipment or by physical location onboard the aircraft carrier. Requires comprehensive knowledge of the systems' purpose, functions, limitations, design, manufacturing, operation, performance, safety parameters and maintainability.

3. Demonstrate a minimum of three (3) years of experience in the management support of shipboard planning and production work, operation, and maintenance of the systems in a zone as it relates to both industrial level repair maintenance and shipboard operation. This includes but not limited to a comprehensive knowledge of production methods and procedures, machinery and materials to alleviate production delays, scheduling conflicts, insufficient material, faulty processes, and labor shortages and provide recommendation to government management.

4. Demonstrate minimum of three (3) years of experience evaluating planner estimates.

5. Minimum of three (3) years of experience demonstrating knowledge of ship repair methods and practices, production equipment, materials and processes.

c. The contractor shall serve, in Yokosuka, Japan, as an SRF-JRMC Work Integrator supporting the Forward Deployed Carrier, interfacing with all levels of ship's force, and reporting to SRF-JRMC Yokosuka carrier senior team management.

d. Integrate and monitor work assignments on an immediate and long range schedule and provide to the government that detailed plan.

e. Monitor and integrate all work and provide government rep with recommended deadlines, priorities and sequences to be followed for work operations, coordinate and assist trades/shops for scheduling and completion of work that supports the zone work package but is not accomplished within the zone boundaries.

f. Communicate recommendation to Government personnel within all departments, offices and divisions, including; Carrier Program Manager, Deputy Carrier Program Managers, Assistant Project Superintendents, Business Office personnel, C900 shop supervisors, Project Material Managers, C200 planners, C246 Work Control Manager, C245 Trouble Desk, and other personnel involved in shipboard engineering work.

g. The Contractor shall provide professional and technical support to Assistant Project Superintendents in order to facilitate meeting project execution Milestones and Key Event requirements. The Contactor shall conduct preliminary data collections for data analysis by Assistant Project Superintendents using Advanced Industrial Management (AIM), Project Sequencing Schedule, Performance Measure and Control.

h. The Contractor shall use quality and performance studies related to maintenance package plans and compile work packages to government rep. These work packages consist of Task Group Instructions (TGIs), Work Authorization Forms (WAFs), shop process procedures, NAVSEA drawings, appropriate and applicable Quality Assurance forms and records, work control documents, space control documents and other applicable standards and instructions.

i. Provide input, tracking and certification of work in the AIM database, identify key events and milestones in the AIM/PSS Databases, validate Job Sequence Number information and apply filters for what work is required to be entered into the AIM Database to the Government rep.

j. Manage the entry of add/auto-load of Ship's Work Line Item Number/Job Control Number (SWLIN/JCN) information for SRF-JRMC engineering line items and make recommendations to the Government Business Office based on changes or rescreening of work. Monitor progress, certify and provide recommendation to cancel Component Unit (CU) phases in the AIM Database, and update engineering line items to reflect work completion or work deferral/cancellation in the AIM Database to Government Business Office.

4. TRAVEL: Travel may be required. Travel is authorized via the Contracting Officer on PWS, up to and not to exceed the $6,000 amount awarded. Upon issue of delivery order, individual trips must be approved in writing (email acceptable) by the ACOR in advance, along with COR concurrences. Any additional travel shall not be allowed unless authorized in writing by the Contracting Officer prior to travel (email acceptable).

5. OVERTIME: Overtime is authorized for up to 10% of base hours for this PWS. No additional overtime shall be worked unless previously authorized, in Advance and in writing by the COR. Overtime will not exceed the limits set in the PWS without a Modification approved in advance and in writing by the ACO.

6. SECURITY: The highest level of security required for this task is SECRET. Access to classified information and spaces onboard the Forward Deployed Naval Forces Aircraft Carriers required. Due to the nature of data handling requirements, including unclassified Naval Nuclear Propulsion Information (NNPI), personnel must be US citizens and possess at a minimum Secret clearance. Work under this task order requires access to personally identifiable information (PII) and information protected by the Privacy Act of 1974. In addition to the security requirements below, contractors performing work under this task order must meet the following criteria: Per SECNAV M-5510.30, all individuals with access to PII or Privacy Act information must be US Citizens; therefore US Citizenship is a requirement. In all cases contract employees must meet eligibility requirements for a position of trust at a minimum.

7. Work under this task: A limited number of contractors will be required to access spaces (such as the forward gyro, EOS, MMR, etc.) where restricted data (RD) exists for a variety of tasks including, but not limited to, planning work, evaluating conditions for sanitization, and/or evaluating access control violations. Sanitizing these spaces to allow access for these individuals would present excessive additional work for ships force and the NSA, and would create delays that could impact project timelines. For these eight individuals, a red badge or yellow badge will be requested. Additionally, as number of the contractors will receive tasking that requires access to CNIA’s. This includes access to Shipboard spaces such as command central, PSNS & IMF located in the Hanger Bays or ashore, and documents such as drawings, tech manuals, or other unclassified NNPI. A Yellow Badge will be requested for these individuals.

The DD Form 254 contained in the base contract applies to the task order placed against the basic contract.

AN “UNFAVORABLE” OR “NO DETERMINATION” ADJUDICATION OF THE CONTRACTOR EMPLOYEES INVESTIGATION WILL RESULT IN IMMEDIATE TERMINATION OF ACCESS TO THE WORKSPACE AND RECORDS.

8. SAFETY PROCEDURES/ REGULATIONS: Approximately 80 percent of this work will be performed in an industrial environment as well as on board a US Navy vessel in which industrial work in ongoing. The work regularly involves use of personal protective equipment (PPE), frequent exposure to hazardous electrical voltages, large rotating machinery elements, electromagnetic radiation from high powered transmitters, explosives, flammable or incendiary materials, potentially hazardous material, work inside enclosed spaces, IDLH spaces, and work on masts and antenna platforms. Some work may need to be done with the ship at anchor or during short underway periods at sea.

APS C312 SRF-JRMC

9. PRODUCTS/DELIVERABLES: The contractor shall submit the following products/ deliverables as stated below and confer with the ACOR on format of reports. Upon submission the required deliverable products, the contractor shall submit a Task Action Memorandum (TAM) to the carrier ACOR, with email notification to the COR, who will document the contract performance and forward to the Contracting Officer. Deliverables shall be labeled with task number (20-PIXX) and Task (01, 02, 03).

10. QUALITY ASSURANCE SURVEILLANCE PLAN:

Materials Status Report