Pre-Proposal Meeting Final.pdf

Pre-Proposal Conference & Site Visit

RFP 47PB0025R0044

Coburn Gore, ME LPOE

CMc Construction Services October 21, 2025

9:00-11:00 AM EST

Ground Rules

• Presentation will be approximately 45 minutes; remaining time will be for any questions and/or discussion, as well as the Site Visit;

• Please hold all questions until the end of the presentation;

• We are not going to cover the entire solicitation today; we only have time to hit some highlights; this conference is not a substitution for reading and understanding the solicitation;

• Nothing said here today will change the Request for Proposal (RFP) as written. All changes to the RFP will be made via a formal Amendment;

• Questions:

• If a question requires a response that should be provided to all potential offerors, we will ask that you put that question in writing – to be answered later;

• If a question can be responded to today without impacting all potential offerors, we will provide an answer today.

GSA PBS Points of Contract

• Contracting Officer: James Adamo; 857-207-0555; james.adamo@gsa.gov

• Alternate Contracting Officer: Michele Valenza; 617-565-8508;

michele.valenza@gsa.gov

• Project Manager and Contracting Officer’s Representative (COR): Li-Hang Wang;

(617) 306-5344; li-hang.wang@gsa.gov

• Architect-Engineer (AE) Design Contractor: Dattner Architects

• Construction Manager as Advisor (CMa): Jacobs Technology Inc.

mailto:james.adamo@gsa.gov mailto:michele.valenza@gsa.gov mailto:li-hang.wang@gsa.gov mailto:li-hang.wang@gsa.gov

The CMc Delivery Method

• The Construction-Manager-as-Constructor (CMc) Delivery Method is considered a Fixed-Price Incentive Contract in accordance with FAR 16.403.

• The CMc project delivery method is centered on “the CMc who provides advisory professional management assistance to the owner before construction during the project planning and design phases; then the CMc acts as a general contractor during construction.”

• Firm-Fixed-Price (FFP) Design Phase Services

• The CMc is responsible for the construction option(s) at a Guaranteed Maximum Price (GMP) following the completion of the design.

• GMP Construction Services

The CMc Delivery Method – Design Phase

The CMc services are solicited during the design phase (at roughly Concept Design) for FFP Design Phase Services and a GMP Construction Option(s). During the Design Phase Services, the CMc advises the owner and the A/E for:

• Constructability;

• Work phasing and sequencing;

• Systems analysis;

• Involvement of trades;

• Cost reconciliation;

• Market analysis (labor and materials availability);

• Risk assessments;

• Cost estimating; and

• Scheduling

The CMc Delivery Method – Construction Phase

• Initial GMP Option Price: Given that the CMc is hired before the design is complete, the need to have a price within the available budget is met by the CMc guaranteeing a maximum price (GMP), which is a ceiling on the eventual construction price.

• Final GMP Option Price: At approximately 75% design, GSA requests a final GMP Option Price. The Initial GMP can go down, but not up (unless there is additional scope added to the project).

The CMc Delivery Method – Construction Phase

• If, at this stage, the final GMP is not accepted by the owner and negotiations fail, the CMc will step out of the project. In such a case, having the completed design, the owner can re-bid for a general contractor to construct the project using, by default, Design-Bid-Build.

• During construction, the CMc has an open-book contract; the owner has direct access all contract costs. The GMP is a prediction of the cost of the construction (Estimated Cost of the Work) + Contingency (CCA) + Fee. The

GMP incentivizes the contractor to deliver the project within or under budget, with an offer to share in any savings achieved.

Advantages of the CMc Delivery Method

• Incentivizes cost control by offering shared savings if the final cost of construction is less than the GMP;

• Early collaboration between the AE and the constructor – Reduced-cost growth, schedule growth, and administrative savings, resulting in a net economic burden reduction compared with the other project delivery methods;

• Early constructor involvement results in a better understanding of the project risks allowing for more efficient risk allocation;

• Conducive to teamwork and information sharing – the CMc theoretically reduces the risk of every entity involved in the project;

• Helps the project team develop a more practical and realistic schedule or even “exceed schedule requirements because of concurrent design and construction,” critical in the schedule of sensitive projects.

Period of Performance

• Design Phase Services

• The Contractor shall commence performance of the Design Phase Services within ten (10) calendar days after the Contractor receives the Notice to Proceed (NTP);

• Design Phase Services shall be complete upon acceptance of all deliverables required by the Design Phase Services Statement of Work;

• Note: Design Completion is expected to be achieved in the Fall of 2026 for the Land Port of Entry and the Winter of 2026-27 for the Housing.

• Construction Services (the Work)

• If the Government exercises the GMP Option(s), the Contractor shall commence performance of the construction within ten (10) calendar days after the Contractor receives the NTP for the Work.

Period of Performance (cont.)

• Construction Services (the Work)

• If the Government exercises the GMP Option(s), the Contractor shall achieve Substantial Completion of the Construction Phase Work no later than 37 months from issuance of Notice to Proceed (NTP) for the Work for the Land Port of Entry and 30 months from the issuance of the NTP for the Work for the Housing.

• If the Government exercises the GMP Option(s), the Contractor shall achieve Contract Completion within sixty (60) calendar days of Substantial Completion.

Magnitude of Construction

• The estimated Total Contract Price (See Agreement, Section II.B.) is between $125M and $135M, inclusive of a Housing option.

• Offerors are cautioned that price proposals exceeding this range may be determined ineligible for award based on budgetary limitations.

Solicitation

• The solicitation documents are comprised of:

• Standard Form (SF) 1442 – Solicitation, Offer and Award;

• Contract Price Form;

• The Solicitation;

• The Agreement and Attachments to the Agreement;

• Offeror Representations and Certifications;

• Past Performance Questionnaire (PPQ);

• Individual Model Small Business Subcontracting Plan (May 2025);

• Cost Accounting Standards Board Disclosure Statement (CASB DS-1), OMB

Form Number 0348-0051

Solicitation

• The solicitation documents are comprised of (cont.):

• UNIFORMAT II - Level 3 Detail Reference Guide;

• SF-24 – Bid Bond;

• Davis-Bacon Act Wage Determination – for Franklin County, ME, General

Decision Number: ME20250007, Modification 3 (08/22/2025);

• CBP Non-Disclosure Agreement Form;

• CBP Short Term Contractor Information Sheet;

• Proprietary Information Agreement template;

• Coburn Gore Master Attachment List

Master Attachment List

Receipt of Offers

• Offers conforming to the requirements of the Solicitation must be received no later than 2:00 PM local time on November 17, 2025; PLEASE VERIFY GOVERNMENT

RECEIPT OF YOUR PROPOSAL;

• Offerors shall submit electronic copies of their proposal via email to the Contracting Officers, James Adamo (james.adamo@gsa.gov), and Michele Valenza (michele.Valenza@gsa.gov). Hard copy proposals are not required;

• The maximum file size is 25mb. Files larger than 25mb need to be separated by volume and emailed separately;

• Also refer to the RFP Section V.A, FAR 52.215-1, Instructions to Offerors — Competitive Acquisition (Nov 2021), particularly paragraph (c), Submission, modification, revision, and withdrawal of proposals.

mailto:james.adamo@gsa.gov mailto:michele.Valenza@gsa.gov

Proposals

• The proposal submission shall be organized in precisely the order and format below.

The proposal volumes shall be tabbed and organized into the following sections, with associated page limitations. Submissions that do not follow these instructions, or otherwise include documentation that is difficult to read, may result in lower ratings or may be rejected completely.

Proposals (cont.)

Joint Ventures

Important note on Joint Ventures:

Federal Acquisition Regulation (FAR) Clause 52.204-7, System for Award Management, requires that an offeror be registered in SAM when submitting an offer. Paragraph (d) of this clause warns contractors that processing time should be taken into consideration when registering.

In addition to the FAR Clause, Section II.E.(1) of the RFP, Representations and Certifications, states, “Offerors are reminded their SAM registration status must be “Active”, at the time their offer is submitted, to be considered for award (see 52.204-7).”

• Please refer to additional proposal submission, content, and format requirements in the Solicitation Section II, Proposals;

• Please follow requirements exactly so as not to lose consideration during Government proposal evaluations;

• Standards for Government evaluation of factors are contained in Solicitation Section VI.F., Non-Price Factors.

Evaluation Factor 1 – Experience in Providing Design Phase Services and Construction Phase Services on Similar Projects

(30%)

This factor considers the Offeror’s experience as a firm in providing comparable Design Phase and Construction Phase Services for “similar” projects that the Offeror has completed.

• Please note “Similar Project” definition;

• Provide three (3) “similar” projects completed in the last fifteen (15) years in which the Offeror performed as a Construction Manager-as-Constructor, a Construction Manager-at-Risk, a Design-Builder, or a Design-Builder with Bridging;

• Current similar projects must be substantially complete to be considered relevant for this factor;

• Please note narrative requirements for this evaluation factor. Respond to every detail requested.

Evaluation Factor 2 – Management and Technical Approach (Design Phase Services and Construction Phase Services)

(25%)

This factor considers the Offeror’s project management plan which indicates the methods and means they will employ to ensure management of the project in a manner which will maximize the opportunity for successful completion that is on-time, on-budget, and within quality expectations.

The Proposal must delineate the Offeror’s knowledge, programs, and processes, relating them to the unique requirements of this project and demonstrating their approach to its management and execution of the project. The plan must include:

• Overall approach ;

• Staffing Plan;

• Quality Control Plan;

• Safety Plan;

Evaluation Factor 3 – Qualifications and Experience of Key Personnel (20%)

The Offeror shall identify the personnel they propose to fill the key team member positions listed below and state their roles and responsibilities on the Project. The Offeror shall provide evidence of the competency, past performance, qualifications and related experience of key team members.

• The Offeror shall provide resumes for each key team member clearly indicating their currently held position/title, proposed project position/title, education, qualifications, professional licensing, personal awards received, and work experience (including roles) over the last ten (10) years;

• Offerors shall provide a matrix chart clearly identifying the roles that key team members held on the projects submitted under Evaluation Factor 1.

Evaluation Factor 3 – Qualifications and Experience of Key Personnel (20%) (cont.)

• If the key team members did not work on any of the three projects submitted under Evaluation Factor 1, provide contact information for two references for each such individual who has thorough knowledge of the details of the individual’s performance in a similar position on a similar project;

• Team members shall include those with the expertise listed in Section II.C.4 of the CMc Statement of Work. Suggested team members are listed in Solicitation Section II.D.3.

Evaluation Factor 4 – Past Performance in Providing Design Phase Services and Construction Phase Services on Similar

Projects Provided under Factor #1 (20%)

This factor considers the Offeror’s Past Performance with regard to the projects submitted under Evaluation Factor 1, as a predictor of the Offeror’s compliance with contract requirements and overall quality of performance.

• For each of the (3) “similar” projects submitted under Evaluation Factor 1, the Offeror must submit a Past Performance Questionnaire (PPQ), completed by the applicable client. Completed PPQs should be submitted with the proposal;

• Also include performance recognition documents received within the last (6) years, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

Evaluation Factor 4 – Past Performance in Providing Design Phase Services and Construction Phase Services on Similar

Projects Provided under Factor #1 (20%) (cont.)

• The Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), for all offeror team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror's proposal;

• While the Government may elect to consider data from a variety of sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

Evaluation Factor 5 – Small Business Socioeconomic Status (5%)

The Offeror shall provide evidence to establish its standing as a Small Business; Small Disadvantaged Business (SDB); Historically Underutilized Business Zone (HUBZone); Service-Disabled, Veteran-Owned Small Business (SDVOSB); and/or Woman-Owned Small Business (WOSB) under

NAICS 236220.

If a small business firm belongs to one or more of the above socioeconomic categories, the Offeror shall submit evidence for each category. If the Offeror proposes a Contractor Team Arrangement in accordance with Federal Acquisition Regulation (FAR) Subpart 9.6, separate evidence of each firm’s socioeconomic status shall be submitted.

Evaluation Factor – Price

Three (3) components of the Price Proposal:

1. Price Proposal on SF-1442 (signed) – Solicitation, Offor, and Award. The Price Proposal shall consist of the SF-1442 and the Agreement. Indicate the Total Contract Price from the completed Contract Price Form in Block 17 of the SF 1442, which must be fully executed by the Offeror;

1. A completed Contract Price Form included as part of the SF-1442 and in Section II of the Agreement.

Evaluation Factor – Price (cont.)

3. “Other than Certified Cost and Pricing Data” Documentation. Cost proposals must be organized and submitted using the Uniformat II classification framework developed by the American Society for Testing and Materials (ASTM), specifically under the designation E1557. Costs shall be provided for project work at the Level 3 Individual Elements classification (e.g. A1010 Standard Foundations), and summarized at the Level 2 classification (e.g. A10 Foundations). Any additional costs that the offeror believes must be included shall be well defined and included at the summary level.

Our Uniformat II – Level 3 Detail Reference Guide is provided to assist you with this documentation.

• The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s);

• Total Evaluated Price shall be calculated using the prices indicated in the Price Proposal, using the following formula:

• Walk through Pricing Form

GSA CMc Process

• Estimated Cost of the Work (ECW) means the estimated cost of the construction work, not including home office overhead.

• CMc Contingency Allowance (CCA) means an allowance for the exclusive use of the construction contractor to cover reimbursable costs during construction that are not the basis of a change order. These costs could include estimating, scheduling, and planning errors in the final ECW or other contractor errors.

• Fee for the Construction Work means the amount established in the construction contract for the contractor's profit and home office overhead costs.

• Guaranteed Maximum Price (GMP) means the sum of the ECW, CCA, and the Fee for the construction work.

GSA CMc Process

• Early Work Package. Early Work Package means a set of construction activities that can be clearly defined and separately performed from the remainder of the construction work. Demolition is an example of an early work package.

• May be used in the procurement and priced separately or included in the

GMP option;

• If any early work package exercised reduces the scope of the construction services under the GMP option, the ECW shall be reduced, and the CCA, fee for the construction work, and GMP shall be adjusted accordingly.

• Shared Savings Incentive. The incentive is a shared portion of the difference between the final GMP and the final cost of performance. The Share Ratio for the CMc contractor is set at 50% for this procurement.

Proposal Evaluations

• The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be the best value to the Government, Total Evaluated Price and other factors considered. In addition to Total Evaluated Price, the following non-price factors shall be used to evaluate offers:

• Experience in Providing Design Phase Services and Construction Phase Services on Similar Projects (30%);

• Management and Technical Approach (Design Phase Services and Construction Phase Services) (25%);

• Qualifications and Experience of Key Personnel (20%);

• Past Performance in Providing Design Phase Services and Construction Phase

Services on Similar Projects Provided under Factor 1 (20%)

• Small Business Socioeconomic Status (5%)

Proposal Evaluations (cont.)

• In total, Non-Price Factors, when combined, are significantly more important than the Total Evaluated Price. The degree of importance of price could become greater depending upon the equality of the non-price proposals. Price becomes more controlling as the equality of competing non-price proposals becomes greater;

• The Government intends to make contract award without discussions with offerors.

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Other Information to Submit with Proposals

• Small Business Subcontracting Plan – Only applicable to Large Business Offerors. A Small Business Subcontracting Plan, in accordance with FAR 52.219-9, is required to be submitted with offers. A model plan is provided as an attachment.

• GSA Goals – Small Business (25%); Small Disadvantaged Business (5%);

Woman-Owned Small Business (5%); Service-Disabled Veteran-Owned Small Business (5%); HUBZone Small Business (3%)

• CPA Certification – Only applicable to small business offerors. The Offeror’s accounting system provides for the following:

• The accounting system is in accordance with Generally Accepted Accounting

Principles (GAAP).

• There is proper segregation of direct costs and indirect costs.

• There is proper identification and accumulation of direct costs by contract.

• There is a labor time distribution system that charges direct and indirect labor appropriately.

The GAAP Certification must be provided from the accountant directly to the Government within 10 days of submission of a proposal.

• Cost Accounting Standards Board Disclosure Statement (CASB DS-1), OMB Form Number 0348-0051 – Only applicable to large business offerors. Utilizing this form, the Offeror must submit all disclosures in accordance with FAR 52.230-1, Cost Accounting Standards Notice and Certifications and FAR 52.230-7, Proposal Disclosure – Cost Accounting Practice Changes.

• Proprietary Information Agreement(s) – Employees of the firm identified below may require access to your firm’s proprietary information in performing advisory and assistance services for the Government under separate contract.

These individuals will be authorized access only to such information that is necessary to enable them to perform their respective duties. Such firm(s) are expressly prohibited from competing on the subject acquisition.

• Proprietary Information Agreement(s) (cont.) – Pursuant to FAR Part 9.505-4(b), these firms must execute an agreement with each offeror that states that they will (1) protect the offerors’ information from unauthorized use or disclosure for as long as it remains proprietary and (2) refrain from using the information for any purpose other than that for which it was furnished.

• To expedite the evaluation process, each offeror must contact the above-listed firm(s) to effect execution of such an agreement prior to the submission of proposals. Each offeror must submit copies of any such agreement(s) with their proposal.

Architect Engineer (AE) Firm:

Dattner Architects

Daniel M. Cohen, Project Manager

(212) 392-5601; (412) 401-1398 dcohen@dattner.com

Construction Manager as Advisor (CMa) Firm:

Jacobs

John J. Ososkie, Project Manager

(860) 367-4998 john.ososkie@jacobs.com mailto:dcohen@dattner.com mailto:john.ososkie@jacobs.com

Liquidated Damages

• In accordance with GSAR 552.211-12, Liquidated Damages – Construction in Section IV of this Agreement, liquidated damages shall be calculated at the rate of $6,760.00 per calendar day.

Requests for Clarification or Interpretation

•The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but does not warrant that all such requests will be answered if not received by October 31, 2025.

•Prospective Offerors should make such requests by email to the Contracting Officer, Jim Adamo at james.adamo@gsa.gov and the Project Manager, Li-hang Wang at li-hang.wang@gsa.gov.

mailto:james.adamo@gsa.gov mailto:li-hang.wang@gsa.gov

Questions?