Attach 25 Divison 1 Template Sections 2025 07 02.docx

Project Name: Coburn Gore LPOE CMc Project Location: Coburn Gore LPOE, ME Solicitation #: 47PB0025R0044 TEMPLATE is to be used as a GUIDE This is a template for the use of FY2025 capital project teams Editor: Notes that are in [BLUE] are guidance for the Editor to consider during the requirements development phase of the RFP. Delete all BLUE text prior to issuance of the RFP.] The sections in GSA Division 01, which are collectively referred to as the General Requirements, specify administrative requirements, procedural requirements, temporary facilities and controls, performance requirements, and life cycle activities. Administrative and procedural requirements are those relating to the process of contract administration, the assignment of contractual responsibilities, and the methods of communicating, controlling, and assuring quality. Temporary facilities and controls are those put into place for use only during the period of construction and that will be removed when no longer required for construction operations. Performance requirements are related to facility and system performance. Life cycle activities are related to commissioning, facility operation, facility maintenance, and facility decommissioning. Division 01 sections expand on certain of the administrative and procedural provisions in the conditions of the contract and apply broadly to the execution of the work of all the other sections of the specifications. Administrative and procedural requirements unique to a specific section should be covered in the affected section. Division 01 sections cover general requirements for execution of the work and should be written in language broad enough to apply to sections in Divisions 02 through 49. Without Division 01, these requirements would otherwise be repeated throughout the specifications, and the possibility of conflicts and omissions would be increased. This Division 01 concept adheres to the CSI principle of stating information only once and in the right place.

Editor: REVISE Content as appropriate for the project, DELETE this page & WATERMARK prior to issuance

01 10 00 SUMMARY

GENERAL SECTION 01 10 00 – SUMMARY

1.1 PROJECT INFORMATION

A. Project Name and Location:

[Editor: fill-in] B. Project Summary Description:

[Editor: fill-in] C. Architect/Engineer of Record (A/E) [Editor: fill-in] D. Project Delivery Method:

[Editor: Select CMc or Design Bid Build] E. Construction Manager as Advisor (CMa) [Editor: fill-in] F. Partnering Consultant [Editor: fill-in] [Coordinate with section GSA FY24 01 31 00 PROJECT MANAGEMENT & COORDINATION - SME REVIEW v part 1.6 C and identify partnering consultants here. Partnering is required for all construction projects in excess of $10 million estimated construction cost (ECC). Projects under $ 10 million are encouraged to use partnering. See GSA’s Partnering with the Public Building Service Policy.

G. Commissioning Provider (CxP) [Editor: fill-in] H. Construction Manager as Constructor (CMc) [Editor: fill-in] I. GSA Contracting Officer [Editor: fill-in] J. GSA Project Manager [Editor: fill-in]

1.2 WORK SEQUENCE

[Editor: Remove 1.2 if the project is not phased] A. The work shall be conducted in phases in these buildings:

[Editor: If work is in occupied buildings and/or phased - coordinate drawings and provide project specific requirements below.

Considerations: will buildings be occupied during performance of work under this Contract. Occupancy notifications will be posted in a prominent location in the work area.] Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways."]

1. Phase 1 The following work shall be substantially complete, ready for occupancy, within [Insert days] calendar days after notice to proceed. The period of performance accounts for time required to complete security clearances, submittals, procuring materials and all activities that happen after NTP is provided.

2. Move-in Periods [Include in your contract schedule time to move between each phase. Identify the appropriate amount of time (in calendar days) needed to complete moves from one affected space to another affected space.] [Editor: Insert description of phase work, inserting the correct phase number and adding lapsed time and description of work for each additional phase. For the last phase use the following paragraph.]

3. Phase [Insert phase number]: The remaining work, as well as the subsequent phases, shall be substantially complete at the time of completion of construction.

[Editor: Coordinate with the Contracting Officer to define in the specs the definition for substantially complete, contract complete, beneficial occupancy, etc.] [Editor: Retain the following article 1.3 if work of the contract depends on successful completion of work performed under other contracts or vice versa. Delete article if work under other contracts, including timing, is described in Division 0 Section Supplementary Conditions.]

1.3 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with government operations [fill-in] at the site which cannot be shut down for construction, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with [tenant operations].

1.4 SCHEDULE OF MOVE and INSTALLATION of GOVERNMENT-FURNISHED PROPERTY A. The project includes the following Government furnished property to be installed by the Contractor. The contractor shall advise GSA at least 30 days in advance of when the property should be delivered [Editor: or when the project shall be ready to begin Phase X: Move Services].

[Editor: Insert Government Furnished Property -- Also coordinate with FAS any orders of furniture, carpet, telecom, etc. Coordinate with GSA customer agency, any relocation of equipment or the customer’s need.]

1.5 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

[Editor: The following sample paragraphs may apply; delete or retain and revise as required to suit project conditions.] B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract and in conformance with Health and Safety requirements outlined in Section 015950 - Safety and Health. Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Adjacent pavements remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

5. Unless otherwise indicated, existing former tenant space shall be cleaned of all debris i,e, excess packing material, carts, etc, define the expectations of patch & repair, etc.

[Editor: Coordinate with tenant on expectations and clearly define in SOW] C. Existing structures will remain in place.

[Editor: fill-in] D. Existing utility services with related meters and equipment will remain in place.

[Editor: If the Contractor is to contact the utility companies directly, insert the name of the company, name of contact individual and telephone number for each utility.] E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PART 2 PRODUCTS (Not Applicable) PART 3 EXECUTION (Not Applicable)

END OF SECTION 01 10 00

01 14 00 WORK RESTRICTIONS

SECTION 01 14 00 - WORK RESTRICTIONS

PART 1 GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. Contracting Officer approval of a Site Logistics Plan is required prior to any on-site activity by the Contractor. At a Minimum the Site Logistics Plan shall contain a written and illustrated document that addresses the following sections.

1. Document Existing Conditions surrounding the project premises

2. Pathways of material and worker travel B. Review and document the existing conditions surrounding the project premises. Provide documentation to GSA prior to the commencement of any construction activity.

C. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

[Editor: Edit the following list to reflect the conditions, use and access of the ]

1. Confine operations at the site to areas indicated in plans. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain facility operations in a safe and functional condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the Government. Take precautions to protect the facility, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

[Editor: Coordinate with SECTION 01 59 50 - SAFETY AND HEALTH]

5. Keep active roadways and work areas free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government. Arrange with the GSA, Property Management representative and gain approval for use of this space through the Contracting Officer.

7. Use of the existing site access will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The port is available for the delivery of materials, tools, and supplies between 8 AM and Midnight..

8. This whole section will vary greatly depending on the facility. There may also be restrictions or a process for use of loading dock. For example, at the Courthouse I work at, the loading dock is only available 8:00 to 3:30 which is different from building access, and if you want to schedule after hours deliveries it requires the separate hiring of a minimum of three assigned guards for a minimum two hours. EX: At XXX facility, the normal hours of operations are XXX. The loading dock is open from XXX to XXXX. Prior notification will be needed of XXXX days to access at any other times for both building and loading dock.

9. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

10. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into buildings. When not required for powering unloading operations, turn off engines when parked.

11. The contractor shall submit a silica work exposure plan that must be sufficient to minimize the release of visible dust and minimize the accumulation of visible airborne dust before commencing construction activities.

[Editor: Coordinate with SECTION 01 59 50 - SAFETY AND HEALTH]

12. Smoking is not permitted in or around buildings, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

13. Limited parking will be available on site during working hours for building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site as necessary.

14. Cell Phones: Contractor is to provide company cell phones during this contract. Cell phones are only permitted in construction areas and contractor’s office space.

15. Permits: Refer to FAR 52.236-7

16. The work shall be sequenced to minimize disruption to port operations, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

17. Coordinate with the GSA Building Manager and the COR for site access.

18. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

19. All facility systems outside the immediate construction area shall be kept fully operational during normal working hours.

20. Protect port facilities from flying debris.

21. Coordinate with the GSA Building Manager and [Editor: include the type of facility, i.e. Land Port of Entry] as to the use of cameras within the [Editor: include the type of facility, i.e. Port] .

1.2 GOVERNMENT OCCUPANCY

A. The GSA (or tenant agency) will occupy the site during the entire period of construction. Cooperate with the GSA's and CBP’s representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the GSA and CBP (or other gov agencies) operations.

B. GSA reserves the right to occupy, place, and install equipment in completed areas of the construction prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The GSA's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Upon occupancy, GSA will assume responsibility for maintenance and custodial service for the occupied portions of the work site. [Editor: If occupancy is prior to substantial completion, suggest Contractor continue to be responsible for operations and maintenance]

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays [Editor: Verify with GSA Building Management representative.] B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours. [Editor: Verify with GSA Building Management representative, identify exceptions i.e. USMS, etc.] C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours. [Editor: identify if off-hours and weekend work will be required] D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt customer agency operations.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. The contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

1.4 WORK RESTRICTIONS: DRONE (UAV/UAS) USE [Editor contact Yomi Adewale - 3PX for guidance on all UAV sub sections]

A. SCOPE

1. This section outlines the restrictions and requirements for the use of Unmanned Aerial Vehicles/Systems (UAVs, UAS), also known as drones, on this GSA project site. All drone operations must comply with these requirements in addition to all applicable including but not limited to:

a. Federal Aviation Administration (FAA) regulations

b. GSA Unmanned Aircraft Systems (UAS) Policy.

c. FAA Regulations: 14 CFR Part 107 (or subsequent regulations)

d. GSA IT Policy on Drone Use - GSA IT Security Procedural Guide

e. [PM list any other relevant federal, state, or local regulations if available]

B. SUBMITTALS

1. Drone Operation Plan: Submit a comprehensive Drone Operation Plan to the GSA Project Manager for review and approval at least [7] days prior to the planned commencement of any drone operations. The plan shall include the following:

a. Operator Qualifications: Proof of FAA Part 107 certification (or equivalent) for all drone operators.

b. Drone Registration: FAA registration number for each drone to be used on the project.

c. Flight Plan: Detailed flight plan(s) showing proposed flight paths, altitudes, and operating areas.

d. Emergency Procedures: Procedures for responding to drone malfunctions, accidents, fly aways or other emergencies.

e. Privacy Plan: Measures to protect the privacy of individuals and prevent unauthorized data collection (see Section C below).

f. Maintenance Records: Documentation demonstrating regular maintenance and inspection of all drones used on the project.

2. Daily Flight Log: Maintain a daily flight log documenting all drone flights, including date, time, location, purpose, operator, flight duration, and any incidents or deviations from the approved flight plan. Submit this log to the GSA Project Manager on a [Weekly/Monthly] basis.

C. PRIVACY AND DATA SECURITY

1. All drone operations must comply with GSA's privacy policies and all applicable privacy laws.

2. Data collected by drones shall be limited to that necessary for the approved purpose outlined in the Drone Operation Plan.

3. All data collected by drones must be stored securely and protected from unauthorized access.

4. Data collected by drones shall be retained only for as long as necessary and then securely destroyed in accordance with GSA's data retention policies.

5. The Contractor shall obtain written consent from any individuals who may be photographed or video recorded by drones, unless such recording is necessary for safety or security purposes and is conducted in accordance with applicable laws.

PART 2 PRODUCTS

2.1 REQUIREMENTS FOR CONTRACTOR USE OF UAVs (DRONES)

A. Per GSA Unmanned Aircraft Systems (UAS) Policy, GSA only allows the use of UAS by contractors classified by the FAA as small--UAS that are under 55 pounds and that are approved platforms in GEAR.

B. All UAS operated on behalf of GSA are required to be registered with, and authorized for use by, the process detailed in the IT Security Procedural Guide: Drones/Unmanned Aircraft Systems (UAS) Security.

C. Noise limitations shall be as allowed by the building manager and below the limit so as not to be intrusive to normal tenant functions.

D. Drones must be equipped with industry standard safety features, such as geofencing, return-to-home functionality, obstacle avoidance systems, return-to-home functionality, GPS stabilization, and propeller guards, autonomous flight capabilities, and enhanced situational awareness tools.

PART 3 EXECUTION (Not Applicable)

3.1 GENERAL RESTRICTIONS (DRONES)

A. Drone operations are prohibited:

a. Within 500FT of GSA controlled projects without prior approval.

b. During periods of inclement weather (e.g., high winds, heavy rain, snow).

c. At night, unless specifically authorized by the GSA Project Manager and in compliance with FAA regulations.

d. Over crowds of people.

e. In any area where prohibited by FAA regulations or GSA policy.

B. The Contractor is responsible for obtaining all necessary FAA authorizations and waivers prior to commencing drone operations.

C. The Contractor shall coordinate drone operations with the GSA Project Manager and other stakeholders to minimize disruption to building activities or other project activities.

D. The Contractor shall provide adequate warning to personnel on the project site prior to commencing drone operations.

3.2 SAFETY REQUIREMENTS

A. All FAA safety rules shall be observed during the GSA approved flights. These include but not limited to:

1. A designated visual observer shall be present during all drone flights.

2. The drone operator shall maintain visual line of sight with the drone at all times.

3. The drone operator shall yield the right-of-way to all other aircraft.

4. The Contractor shall implement a safety plan to prevent fly-aways, accidents and injuries related to drone operations.

3.3 ENFORCEMENT

1. The GSA Project Manager has the authority to suspend or terminate drone operations if they are deemed to be unsafe, in violation of these requirements, or disruptive to project activities.

2. Failure to comply with these requirements may result in penalties, including fines or suspension of work.

END OF SECTION 01 14 00

01 21 00 ALLOWANCES

SECTION 01 21 00 - ALLOWANCES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. GSA is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract, including Federal Acquisition Regulations (FAR) and General Services Administration Acquisition Regulations (GSAR) contract clauses, and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are described in the Contract Documents as allowance items. The purpose of allowance items is to defer selection of actual products and systems to a later date when direction will be provided to the Contractor. [Editor: Allowances must be part of the total evaluated price and the award amount. Coordinate with the Contracting Officer during the procurement phase. See Agreement section 2b and pricing sheet.] The Contracting Officer will issue Modifications to incorporate allowance items in the Work after actual products and systems have been determined.

B. Types of allowance items may include the following:

1. Lump-sum allowance items

2. Unit-price allowance items

3. Quantity allowance items

1.3 SELECTION AND PURCHASE

[Editor: Coordinate with schedule specifications and edit specific project requirements.] A. At the earliest practical date after award of the Contract, advise the contracting officer of the date when final selection and purchase of each product or system described by an allowance item must be completed to avoid delaying the Work. Allowances must be included in all schedule submissions

1.4 ACTION SUBMITTALS

A. Submit proposals for products or systems described by allowance items in the form specified for Change Orders.

1.5 INFORMATIONAL SUBMITTALS

A. Submit copies of invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each unit-price and quantity allowance item.

B. Coordinate and process submittals for allowance items in the same manner as for other portions of the Work.

1.6 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

B. Modifications based on an allowance item shall include cost to Contractor of specific products and systems selected by the contracting officer under allowance and shall include taxes, freight, delivery to Project site, Contractor's costs for receiving and handling at Project site, labor, installation, overhead, and profit.

1. If requested by the contracting officer, purchase additional quantities under unit-price or quantity allowances and prepare unused material for storage by the Contracting officer. Deliver unused material to the Contracting officer's storage space as directed.

1.7 ADJUSTMENT OF ALLOWANCE ITEMS

A. Modifications to an allowance item shall comply with the changes clauses and any other contract modifications procedures found in the Contract Documents.

B. Contracting officer reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance item promptly on delivery for damage or defects. Return damaged or defective products to the manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance item with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCE ITEMS

[Editor: Add more if needed. Be specific and quantifiable. Coordinate with the contracting officer any time element as to how long the allowances are valid during the contract period. Coordinate with solicitation.] A. Allowance Item No. 01: Unit-Price [Coordinate with 012700 Unit Prices] Allowance: [Editor: Be specific and quantifiable. Define here.] B. Allowance Item No. 02: Lump Sum Allowance (not to exceed): [Editor: Define the scope of this allowance. Check with your Contracting Officer to see if lump sum pricing is still permitted.] C. Allowance Item No. 03: Quantity Allowance: [Editor: Be specific and quantifiable. Define here.]

END OF SECTION 01 21 00

01 23 00 ALTERNATES

SECTION 01 23 00 - ALTERNATES

PART 1 GENERAL

1.1 SUMMARY

A. An “alternate” is a defined portion of the Work that is priced separately and provides GSA an option for GSA in determining the final scope of the Project.

B. The amount for an alternate is the total net adjustment to the Base Bid to incorporate the alternate work into the project.

C. Alternate work shall include miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the alternate description.

[Editor: This language shall be modified to account for the type of solicitation/delivery method and the contract templates. Coordinate with the contracting officer. Use caution: Each delivery method has its own nuances for alternates.]

1.2 PROCEDURES

A. Selection: Acceptance or rejection of each alternate will be made by GSA prior to award of the Contract, and the Base Bid amount will be adjusted accordingly for accepted alternates to establish the contract price.

B. Coordination: The Contractor shall modify or adjust affected work as necessary to completely and fully integrate the accepted alternate work into the project Work.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 SCHEDULE OF ALTERNATES

[Editor: Coordinate with solicitation, add more if needed. Align with your RFP pricing or bid sheet and contract documents.] [Editor: List alternates in order of priority of bid acceptance, matching the order, numbers and descriptions on the Bid Form. For each alternate, describe the work to be substituted for the work not included, indicate locations, and reference specification sections and drawings necessary for clarity. The following sample paragraph illustrates a typical format for an alternative.] A. Alternate No. 1: Substitute [Describe substitute work], specified in Division [Insert Division no.] Section [Insert Section no.], for [Describe substitute work], specified in Division [Insert Division no.] Section [Insert Section no.], located in [Insert location], as indicated on the Drawings, labeled "Alternate No.1".

B. Alternate No. 2: Substitute [Describe substitute work], specified in Division [Insert Division no.] Section [Insert Section no.], for [Describe substitute work], specified in Division [Insert Division no.] Section [Insert Section no.], located in [Insert location], as indicated on the Drawings, labeled "Alternate No.2".

END OF SECTION 01 23 00

01 24 00 OPTIONS

SECTION 01 24 00 – OPTIONS (Coordinate this section with CO and Contract Agreement)

PART 1 GENERAL

1.1 SUMMARY

A. “Option” means a unilateral right in a contract by which, for a specified time, GSA may elect to purchase additional scope of work, products, materials, equipment, systems or installation methods described in the Contract Documents.

B. The amount for an option is the total adjustment from the Base Bid to incorporate the option work into the project. Enter the total cost of Option No, 1 on the Bid Sheet. Bids are evaluated on the Total of the Base Bid and Option 1.

C. Execution of Option No. 1: The government reserves the right to exercise or not to exercise Option 1. If used, the government will exercise this within 90 days of the Contract Award. The contract days for completion remain unchanged if this Option is exercised.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION

[Editor: Coordinate with your Contracting Officer, pricing sheet or proposal form in the solicitation.]

3.1 SCHEDULE OF OPTIONS

[Editor: List alternates in order of priority of bid acceptance, matching the order, numbers and descriptions on the Bid Form. For each alternate, describe the work to be substituted for the work not included, indicate locations, and reference specification sections and drawings necessary for clarity. The following sample paragraph illustrates a typical format for an alternative.] Option No. 1: Additional [Describe additional work], specified in Division [Insert Division no.] Section [Insert Section no.], for [Describe additional work], specified in Division [Insert Division no.] Section [Insert Section no.], located in [Insert location], as indicated on the Drawings, labeled "Option No.1". [Coordinate with bid forms and contract documents on the active award period. For example, Option X will be awarded within Y days of the contract award.] Option No. 2: Additional [Describe additional work], specified in Division [Insert Division no.] Section [Insert Section no.], for [Describe additional work], specified in Division [Insert Division no.] Section [Insert Section no.], located in [Insert location], as indicated on the Drawings, labeled "Option No.2". [Coordinate with bid forms and contract documents on the active award period. For example, Option X will be awarded within Y days of the contract award.] Option No. 3: Additional [Describe additional work], specified in Division [Insert Division no.] Section [Insert Section no.], for [Describe additional work], specified in Division [Insert Division no.] Section [Insert Section no.], located in [Insert location], as indicated on the Drawings, labeled "Option No.3". [Coordinate with bid forms and contract documents on the active award period. For example, Option X will be awarded within Y days of the contract award.

END OF SECTION 01 24 00

01 25 00 SUBSTITUTION PROCEDURES

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this subsection for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Section 01 21 00 ALLOWANCES for products selected under an allowance.

2. Section 01 23 00 ALTERNATES for products selected under an alternate.

3. Section 01 24 00 OPTIONS for products selected under an option.

4. Section 01 60 00 PRODUCT REQUIREMENTS for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by Contractor or GSA that are not required in order to meet other Project requirements but may offer advantage to Contractor or GSA

1.4 SUBMITTALS:

A. Substitution Requests: Submit electronic copies through PMIS of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Submit requests for substitutions on company letterhead. Substitutions proposed or indicated on shop drawings and submissions are prohibited and shall be rejected.:

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for the project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in the substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR) Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. [Coordinate with 013300 Submittals].

a. Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agencies to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the CO will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The Contracting Officer (CO) will consider requests for substitution if received within 30 days of contract award, submittals received after that time may be considered or rejected at discretion of the CO or the COR.

1. Conditions: The CO will consider Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 01 25 00

01 26 00 CONTRACT MODIFICATION PROCEDURES

SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.1 PROJECT INFORMATION

Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

The CONTRACT MODIFICATION or Change Order is fundamental to construction contracting as the primary means to modify the contract for construction and is defined as “A written instrument prepared by the CMa (A/E) and signed by the Owner, Contractor, and Architect stating their agreement upon all of the following: 1) the change in the Work; 2) the amount of the adjustment, if any, in the Contract Sum; and 3) the extent of the adjustment, if any, in the Contract Time.” The operative language is that a change order is an “agreement” amongst the parties and, therefore, the terms are settled and become a part of the contract.

A. This Section specifies administrative and procedural requirements for handling and processing contract modifications.

B. There are two primary types of modifications: bilateral, signed by the GC and the CO; and unilateral, signed only by the CO.

C. Related Sections include the following:

1. GSA FY25 01 27 00 UNIT PRICES for administrative requirements for using unit prices.

2. GSA FY25 01 25 00 SUBSTITUTION PROCEDURES for administrative procedures for handling requests for substitutions made after Contract award.

3. GSA FY25 01 31 00 PROJECT MANAGEMENT & COORDINATION

4. GSA FY25 01 21 00 ALLOWANCES

D. Contract Modification Process

1. Initiated by one or more of the following actions:

a. Proposal Request: A proposal request is issued by the CO/CS to the contractor requesting a proposal for a change, or a modification to the scope of the contract and is issued on behalf of the owner, to determine the cost of a change it is contemplating or that may be required to properly perform the Work. [Editor: Refer to SECTION 1.6 PROPOSAL REQUESTS A. Contracting Officer-Initiated Proposal Requests]

b. Architect’s Supplemental Instructions (“ASI”): The ASI is a directive issued by the CMa (A/E) to the contractor providing additional information within the scope of the contract documents or to make minor changes to the work that, in the CMa’s opinion, will not result in an adjustment to the contract sum or time.

c. Construction Change Directive (“CCD”): A CCD directs the contractor to immediately commence additional work or to implement a change to the work. This tool may be used where GSA and contractor have not agreed on proposed changes in the contract sum or time, or to direct changes in the work which, if not expeditiously implemented, might delay the project. It is important to understand, however, that while a CCD directs work and binds the contractor to perform such work, the modifications to the scope, cost and time still must be incorporated into the contract by change order.

d. Request for Information (“RFI”):

e. Request for a Change Order: A Change Order Request is a proposal issued by the contractor either as a self-initiated claim, or in response to a proposal request, RFI or ASI if, in the Contractor’s opinion, the RFI or ASI modifies the scope of the Contract. [Editor: Refer to SECTION 1.6 PROPOSAL REQUESTS B. Contractor-Initiated Proposals]

2. Contractor Submits a Change Order Proposal The contractor will submit to the CMa its proposal documenting the cost and time impact of the proposed change.

[Editor: It is an important duty of the CMa to carefully review the contractor’s proposal and advise the CO of its reasonableness. Most important is to confirm that the contractor is not asserting a claim for work that is already required of the Contract Documents and is not including costs such as general conditions and overhead that are included in the OH&P percentage, or for other work already contracted for.] Additionally, the CMa must consider the proposed impact on cost and time. Are the costs presented reasonable? (Typically, the CMa is required by its agreement with GSA to perform a detailed estimate, but rather assure the owner that the costs presented are reasonable, quantities are correct, and costs presented are allowed by contract.) The CMa shall analyze the schedule logic, and assess whether the proposed schedule impact is reasonable. In reviewing the impact on time, the CMa will need to consider a number of factors, including:

1. Does the proposed change impact the schedule’s critical path?

2. Could the contractor mitigate delays by adjusting other activities?

3. Are there concurrent delays that are already the responsibility of the contractor.

If the CO does not fully agree with the contractor’s proposal, the CO must respond in writing to the contractor, detailing its reasons, and then endeavor to reach mutually agreeable terms with the contractor.

3. Change Order Finalization Once all parties agree, the CMa prepares the change order. The description of the change should be clear, succinct, and complete. It should be adequate for a third-party to generally understand the change and its impacts. There are three parts to the description that coincide with the definition of the change order – the scope, the impact on cost, and the impact on time. For the scope, the change order should reference the specific Contract Documents that are to be changed as well as the documents prepared and issued by the CMa (A/E) that describe and detail the change. For the cost and time, the change order should state the contractor’s proposed change to the contract sum and contract time, referencing its proposal.

After describing the change and the impacts on the contract sum and time, the change order should list any attachments, including each of the supporting documents, with the date of each. Upon completing the changer order form, the CMa (A/E) will compile all attachments and issue with the change order.

4. Change Order Issuance Once the change order is finalized, it is signed first by the contractor and then by the CO.

1.3 CONTRACT MODIFICATION PROCESSING SYSTEM

[Editor: The CMa should establish a contract modification processing system consistent with GSA’s procedures and regulations and “modify this SECTION accordingly before issuance”. The system must encompass potential, ongoing, and completed contract modifications and encompass the following:

1. Defining the roles and responsibilities of the parties involved

2. Identifying, evaluating, and justifying the need for modifications

3. Defining the scope of modifications

4. Tracking modifications through a numbering system

5. Prescribing all steps necessary to process modifications

6. Listing all required documents and forms

7. Identifying cost impacts of modifications on the project budget

8. Establishing time impacts of modifications on the project]

1.4 CHANGES IN THE WORK

A. The Contracting Officer or designated representatives are the only entities authorized to direct work or change the contract.

1.5 MINOR CHANGES IN THE WORK

A. The Contracting Officer or his/her designated representative as directed by GSA will issue (after a review by the GSA Region D&C Quality Manager) supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.6 PROPOSAL REQUESTS

A. Contracting Officer-Initiated Proposal Requests Sample Change Request Submitted by GSA [DOCX - 19 KB] Sample Change Request Submitted by Customer [DOCX - 19 KB] The Contracting Officer or designated representative will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. Proposal Requests issued by Contracting Officer or designated representative are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

1. Within [time specified in Proposal Request] [or] [20 days, when not otherwise specified,] [Insert number of days] after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

[Editor: Revise 20-day time period in first subparagraph below to suit Project; suggested 20-day time period may be too long for many projects.]

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals If latent or unforeseen conditions require modifications to the Contract, the Contractor may propose changes by submitting a request for a change to the Construction Manager Agency (CMa).

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Submit a complete cost proposal and TIA as outlined above for Contracting Officer- initiated changes. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Proposal Request Form: Sample Change Request Submitted by Contractor [DOCX - 19 KB]

4. Materials and Equipment: Materials incorporated in Work at Contractor's actual invoice cost, including freight but excluding sales tax. Indicate rates and units required.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in SECTION 01 25 00 SUBSTITUTION PROCEDURES if the proposed change requires substitution of one product or system for product or system specified.

7. Overhead and Profit: The GC [or DB] and Subcontractors will be allowed up to 20 percent of the net change in cost for work performed by their own forces to account for both overhead and profit. The allowance for the overhead includes, but is not limited to, costs for: estimating; field supervision above the foreman level, general foreman, superintendents, assistant superintendents, engineers, accountants, timekeepers, schedulers, office managers, and others on staff; office supplies; drinking water; temporary heat, temporary cooling, light and power; field toilets;…