S06 - Amendment 0004-Additional Technical Responses -Dublin.pdf
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- Solicitation number
- 36C77626R0031_1
About this file
This is a Technical Questions and Responses Tracking Sheet for Solicitation #36C77626R0031, the EHRM Reno Training and Admin Space-Dublin project. The document compiles 34 contractor questions received between February 18 and March 17, 2026, with VA responses provided by March 20, 2026, except for two questions answered on March 19, 2026.
The questions address critical project requirements spanning hazardous materials management, infection control, building access, system tie-ins, and contractor logistics. Key response details include: lead-based paint and asbestos-containing materials (ACM) assessments are referenced in Addendum 1 and a Terracon hazardous materials report; contractors must set up ICRA (Infection Control Risk Assessment) anterooms and containment barriers, with Door 120 designated for debris removal; ACM must be removed from all areas before new flooring installation; negative air machines, HEPA filtration units, and continuous pressure monitoring are confirmed requirements; all water closet items are to be demolished and replaced; formal commissioning services will be provided by the VA; contractors must obtain VA PIV Cards for all personnel, with one badged representative required on-site at all times; weekend/night work may be required; construction shall proceed directly from Phase I to Phase II without waiting periods; temporary HVAC and electrical services are required; and the tentative laydown yard is located between Buildings 9 and 13. The solicitation is structured as a Firm Fixed Price contract with a construction magnitude of $2,000,000 to $5,000,000, with no current intent to adjust this range.
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TECHNICAL QUESTIONS AND SOLICITATION #: 36C77626R0031
RESPONSES TRACKING SHEET PROJECT TITLE: EHRM Reno Training and Admin Space-Dublin
# RECEIVED ANSWERED CONTRACTOR QUESTION VA RESPONSE
1 2/18/2026 3/20/2026 Specification Section 02 83 33.13, Item 1.1.A.1, states, “removal and disposal of lead-based paint at interior locations indicated in the existing conditions report.” No existing conditions report or hazardous materials report was included in the project documents.
Please provide the referenced existing conditions report so the lead-based paint quantities can be properly evaluated for pricing.
Please see addendum 1 for report from Southeast Lead Consultants.
2 3/3/2026 3/20/2026 If both egress’ are sealed temporary for project duration;
see PLAN AS101, how are contractors to access building?
Contractors are to set-up ICRA anterooms to allow access into the building. Temporary sealing is to prevent dust and debris from leaving the construction area and into the active medical center space.
3 3/3/2026 3/20/2026 As identified on PLAN AS101 ICRA PLAN PHASE I, it shows doors that are to be demo’d are to remain sealed temporary during project, Please advise when doors are to be demolished?
Contractors can set up temporary ICRA partitions on the other side to allow for demolition of doors.
4 3/3/2026 3/20/2026 May the contractors use exterior doors to access building interior and allow for demolition debris removal?
Yes, Door 120, approximately in the middle of the building, would be best suited for this.
5 3/3/2026 3/20/2026 As per PLANS PD101, will all water closet items remain i.e.;
toilet, sinks?
Water closet items are to be demoed and new to be installed
6 3/17/2026 3/19/2026 I also wanted to inquire if the USG would consider increasing the current Magnitude of the Construction of $2,000,000 - $5,000,000? Emerald World Innovations LLC also recognizes this solicitation is a Firm Fix price.
At this time, there is no intent to adjust the magnitude of construction for this project. However, if such an intent is to occur, this information will be noted in an amendment prior to the due date of the proposals for this project.
7 3/17/2026 3/19/2026 Can the VA confirm the Infection Control Risk Assessment (ICRA) classification that applies to all phases of construction?
ICRA states conditions for which classification is needed with prevention measures. Contractor to work with VA to downgrade from highest class as appropriate for the work that is being done. ICRA classifications are dynamic over the course of construction.
8 3/17/2026 3/19/2026 Can the VA clarify whether contractors are responsible for providing full containment barriers, temporary walls, and anterooms within the work areas?
Contractors are responsible for all materials needed to complete this project with all requirements.
9 3/17/2026 3/19/2026 Can the VA confirm whether negative air machines, HEPA filtration units, and continuous pressure monitoring are required?
Confirmed.
10 3/17/2026 3/19/2026 Can the VA confirm requirements for daily infection control inspections, documentation logs, and monitoring procedures?
Confirmed.
11 3/17/2026 3/19/2026 Can the VA provide the complete hazardous materials survey referenced in the project documents (Terracon report)?
Please see addendum 1.
12 3/17/2026 3/19/2026 Can the VA confirm that all asbestos-containing materials (ACM) quantities shown are based on destructive testing?
Please see hazardous materials report in addendum 1.
13 3/17/2026 3/19/2026 Can the VA clarify procedures if additional ACM is discovered during demolition and whether this should be handled via unit pricing or change order?
Please see response to question #91.
14 3/17/2026 3/19/2026 Can the VA confirm whether asbestos floor tile and mastic removal is required in all areas receiving new flooring or only where specifically identified?
ACM must be removed from all areas before new flooring is installed.
15 3/17/2026 3/19/2026 Can the VA confirm whether wall base adhesives, floor leveling compounds, or additional flooring layers may contain ACM?
Please see addendum 1 for Hazardous Materials Report.
16 3/17/2026 3/19/2026 Can the VA clarify whether existing acoustic ceiling systems within renovation areas are to be fully removed and replaced or if only ceiling tiles should be removed while retaining existing suspension grid systems?
See ceiling demolition plan key notes.
17 3/17/2026 3/19/2026 Can the VA confirm whether replacement of the suspension grid is required where existing systems are damaged or not code compliant?
Contractor to follow drawings and specifications. If issues remain, contractor to inform VA.
18 3/17/2026 3/19/2026 Can the VA clarify whether ceilings must be removed to allow mechanical, electrical, and plumbing work above ceiling plane?
Please refer to drawings AD011 (demolition) and AC001 (ceiling plan) for ceiling removal.
19 3/17/2026 3/19/2026 Can the VA confirm whether existing HVAC systems serving adjacent areas must remain operational during construction?
Yes, areas outside of construction zone must remain operational. See specification 01 00 00 General Requirements.
20 3/17/2026 3/19/2026 Can the VA clarify whether the contractor is responsible for coordinating with a commissioning agent for mechanical, electrical, or control systems?
Yes, contractor is responsible for coordinating with a commissioning agent.
21 3/17/2026 3/19/2026 Can the VA confirm whether functional testing, system verification, or additional documentation related to commissioning is required as part of the contractor's scope?
See specification 01 00 00 General Requirements, 1.7 Operations and Storage Areas N.2 and N.3.
22 3/17/2026 3/19/2026 Can the VA provide available as-built drawings for Building 9A showing existing mechanical, electrical, plumbing, and structural systems?
Areas outside of construction zone must remain operational. See specification 01 00 00 General Requirements.
23 3/17/2026 3/19/2026 Can the VA confirm how concealed conditions such as undocumented utilities, abandoned piping, or structural conflicts should be addressed if discovered during demolition?
These are considered unforeseen conditions and will be treated accordingly.
24 3/17/2026 3/19/2026 Can the VA confirm security clearance, badging, or background check requirements for contractor personnel?
Regardless of affiliation, everyone working within VA facilities or requiring access to VA information systems requires a VA PIV Card. PIV badging requirements can be found at https://www.osp.va.gov/How_To_Get_A_VA_ID_Badge.asp Immediately after the bonds are provided to the Government, the contractor shall immediately start working with the identified COR at the site to commence the VA PIV process for all known contractor personnel that will be working the project. All contractors must have a PIV Card in order to work on site.
PIV badges will be required for Superintendent/SSHO/CQC. One person with PIV badge must be on site at all times while contractors are working.
25 3/17/2026 3/19/2026 Can the VA clarify whether weekend or night work will be required due to hospital operations?
Some work may be required after-hours due to the nature of the work.
26 3/17/2026 3/19/2026 Can the VA confirm whether construction phasing requirements apply to the work areas?
Please see response to question #16. Contractor to proceed directly from Phase I to Phase II with no VA waiting period. See addendum 1 for removal of phasing.
27 3/17/2026 3/19/2026 Can the VA clarify the extent of tie-ins required to existing mechanical, electrical, plumbing, and fire alarm systems?
Contractor to coordinate work between demolition and new work.
28 3/17/2026 3/19/2026 Can the VA confirm allowable shutdown windows for mechanical and electrical system connections?
See specification 01 00 00 General Requirements, 1.7 Operations and Storage Areas N.2 and N.3.
29 3/17/2026 3/19/2026 Can the VA confirm whether temporary HVAC systems or temporary electrical services are required during construction?
Yes, areas outside of construction zone must remain operational. See specification 01 00 00 General Requirements.
30 3/17/2026 3/19/2026 Can the VA confirm whether formal commissioning services are required for this project?
Yes, the VA will hire a commissioning agent.
31 3/17/2026 3/19/2026 Can the VA clarify whether contractors should include contingency allowances for unforeseen existing conditions?
Yes, Confirmed.
32 3/17/2026 3/19/2026 Can the VA identify where the contractor staging areas, material storage locations, and debris container locations within the VA campus?
The tentative laydown yard is between Building 9 and 13.
Final coordination will occur between the VA and GC after award.
33 3/17/2026 3/19/2026 Can the VA clarify debris removal routes that must be used within the medical center campus?
This project will have exterior access from existing doors.
No internal removal routes needed.
34 3/17/2026 3/19/2026 Can the VA confirm security clearance, badging, or background check requirements for contractor personnel?
Regardless of affiliation, everyone working within VA facilities or requiring access to VA information systems requires a VA PIV Card. PIV badging requirements can be found at https://www.osp.va.gov/How_To_Get_A_VA_ID_Badge.asp Immediately after the bonds are provided to the Government, the contractor shall immediately start working with the identified COR at the site to commence the VA PIV process for all known contractor personnel that will be working the project. All contractors must have a PIV Card in order to work on site.
PIV badges will be required for Superintendent/SSHO/CQC. One person with PIV badge must be on site at all times while contractors are working.
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