Custom File Folders

The Missouri Department of Corrections has issued an Invitation for Bid (IFB931Y19708143) for the procurement of 4,000 custom file folders to be delivered on an as-needed basis. The required file folders are highly specific, consisting of three-part, 11-point manila folders with precise dimensional requirements: outside left measuring 9"W x 11-3/4"H and outside right measuring 9-1/2"W x 11-3/4"H. Each folder must feature a 1/3 cut, reinforced top, standard metal two-hole prongs, and a set of three indexed dividers with specific tab labels printed in black ink (Record Notice, Active Detainers, and Inactive Detainers). The solicitation was posted on November 6, 2018, with bids due by December 11, 2018, at 2:00 PM CST. Vendors can submit bids electronically through the MissouriBUYS system or via sealed hard copy to the Department of Corrections Purchasing Section in Jefferson City. The initial contract term will include options for two one-year renewals, with vendors required to specify maximum allowable percentage increases for each renewal period.

The IFB does not specify any set-aside designations or restrictions on vendor participation, making the opportunity open to all qualified vendors. No incumbent vendor information is provided, and there are no mentioned requirements for disadvantaged business enterprises or specific organizational types. The procurement does not outline a specific budget range or total contract value, though the initial order is for 4,000 file folders. Payment terms are established as Net 45 days, with delivery specified as Free On Board Destination. The contract will be awarded to the lowest responsive and responsible bidder, with vendors required to complete and submit Exhibits A and E along with the IFB cover page. Pricing increases for potential renewal periods must be calculated against the original contract price, with cumulative calculations explicitly prohibited. The solicitation covers jurisdictions including Clark County and is specific to the Missouri Department of Corrections.