Medical File Folders for Missouri Department of Corrections

The Missouri Department of Corrections has issued an Invitation for Bid (IFB) seeking sealed bids from vendors for medical file folders and related supplies for its correctional facilities statewide. The procurement specifically requests 15,000 folder kits, 9,000 sets of 14 dividers, and 15,000 file folders with precise technical specifications. The file folders must be made of type III pressboard with top and end tabs, a 3-inch Tyvek gusset expansion, two Kraft inner dividers with h-clip 1" fasteners, and specific material composition requirements including 10-20% post-consumer content. The dividers must be letter-sized with mylar-coated white tabs, printed with specific categorical labels such as Prior, PREA, Diagnostics, and Programs. The bid solicitation period runs from November 23, 2021, to December 23, 2021, with bids due by 2:00 PM CST on the final day. Vendors can submit bids electronically through the MissouriBUYS system or via sealed hard-copy submissions to the Department of Corrections Purchasing Section in Jefferson City.

The solicitation does not indicate any specific set-aside designations or restrictions on vendor participation, suggesting the procurement is open to all qualified vendors. No incumbent vendor information is provided, and the document does not specify a precise budget range or estimated contract value. The contract will have an initial one-year term with provisions for two potential one-year renewal periods, and vendors are required to submit pricing for both the initial and renewal periods. Payment terms are set at Net 45 days, with invoices to be submitted electronically to DOC.Payables@doc.mo.gov or mailed to the Department of Corrections in Jefferson City. Delivery terms are Free On Board (FOB) Destination, with multiple delivery locations specified in the solicitation's Attachment 1. The contract will be awarded to the lowest responsive and responsible bidder based on the submitted pricing and compliance with the detailed technical specifications outlined in the IFB.