NIGP 97130: Hotel/Motel Accommodations (incl. Lodges, Resorts, Bed/Breakfast Inns, etc.) Rental or Lease

NIGP 97130 Hotel/Motel Accommodations (Incl. Lodges, Resorts, Bed/Breakfast Inns, Etc.) Rental Or Lease is an Item code under which state and local governments procure overnight lodging and associated meeting-space and catering services for employee training conferences, emergency response, judicial meetings, staff retreats, and special events. Recent solicitations show a broad mix of use cases: multi-day statewide and regional conferences with 100 to 2,000 room nights, emergency disaster housing, single-night staff meetings with 20 to 100 attendees, and specialized venues like conference centers within specific geographic radii of cities or state facilities. State agencies dominate the buyer base, particularly Minnesota state departments (Natural Resources, Transportation, Pollution Control Agency, Department of Public Safety), Texas state agencies (Workforce Commission, Veterans Commission, Department of Banking), and Illinois agencies (State Board of Education, Department of Transportation, Law Enforcement Training & Standards Board). County and special-district entities such as Salt Lake County Health Department, Orange County Florida, and the University of Texas at Dallas also use this code. Washington State Administrative Office of the Courts and Maryland Administrative Office of the Courts procure recurring multi-year conference hosting.

Activity concentrates in Minnesota, Texas, Illinois, Utah, Maryland, Washington, and Florida. Recent representative opportunities include the Utility Board of the City of Key West, Florida (KEYS), issuing an RFP (due March 20, 2026) for emergency lodging accommodations for employees and contractors during hurricanes and disasters, requiring FEMA-compliant rooms, weekly rekeying, and reconciliation meetings with federal prevailing-wage compliance; the Washington State AOC soliciting proposals (due December 7, 2026) across multiple judicial conferences at venues in Franklin, Grant, Grays Harbor, Chelan, and Yakima counties, with per-diem-capped room rates and concession expectations; and the Texas Workforce Commission issuing an RFP (due November 20, 2026) for statewide conferences in 2028 and 2029 in San Antonio or Houston, requiring 1,959 room nights, 1,600-person general sessions, and 90 to 110 vendor booths with ASL and CART accommodations and $2 million liability insurance. Minnesota's Department of Natural Resources and Pollution Control Agency account for a high volume of smaller, geographically specific solicitations (single-occupancy lodging within 10 to 60 miles of designated towns for training sessions of 20 to 120 attendees). Evaluation criteria typically weight cost (25–45%), respondent capability and experience (15–45%), and past performance (5–15%). Most contracts require commercial general liability of $1 to $2 million per occurrence, compliance with prevailing-wage standards where applicable, and adherence to government per-diem or GSA rates.