SP Venue for Illinois Conference on Volunteerism & Administration (ICOVA) in Chicago IL on 10/8-9/26

The Illinois Chief Procurement Office is soliciting proposals for a venue to host the Illinois Conference on Volunteerism & Administration (ICOVA) in Chicago on October 8–9, 2026, with proposals due July 22, 2026.

The scope covers venue services for a statewide conference. No specific attendance capacity, room configurations, catering requirements, or technical specifications are detailed in the posted materials.

The State of Illinois Standard Terms and Conditions (Version 23.2) apply to the contract. Vendors awarded contracts of $1,000 or more must pay a $15 Minority Contractor Initiative fee deductible from the first payment. Payment is governed by the State Prompt Payment Act (30 ILCS 540), with late payment charges as the vendor's sole remedy. Vendors must maintain records for three years (five years if federally funded), obtain all necessary licenses and permits at their own expense, carry general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and $1,000,000 auto liability. Prevailing wage requirements apply where applicable. The State retains all intellectual property rights to work product and may terminate for convenience with thirty days' notice or without penalty if appropriations become unavailable. All subcontractors require prior written approval, and contract modifications must be in writing signed by authorized representatives. Supplies are warranted for twelve months.

No estimated contract value, contract term, incumbent vendor, or evaluation criteria are disclosed in the posted materials.