Copiers, Printers and Related Devices

The Wisconsin Multi-Award Vehicle for Copiers, Printers and Related Devices is a comprehensive state-wide contract that provides agencies and authorized entities with access to a wide range of office printing and imaging equipment. The vehicle covers six primary equipment groups: A3 Multi-Function Devices (MFDs), A4 MFDs, Production Equipment, Single Function Printers, Large/Wide Format Equipment, and Scanners. Procurement options include equipment purchase, leasing (with 36-, 48-, or 60-month terms), rental, and short-term rental configurations. Additionally, the contract encompasses related accessories such as color upgrades, duplexer trays, document sorters, and office machine feeders, ensuring a robust and flexible solution for diverse organizational printing needs.

The contract is administered by the Wisconsin Department of Administration and operates under the NASPO ValuePoint Master Agreement, with six prime contractors: Ricoh, Canon, Sharp, Konica Minolta, HP, and Lexmark. The vehicle runs from April 1, 2020, through December 31, 2024, and is mandatory for Wisconsin state agencies and UW campuses, with cooperative purchasing available for Wisconsin municipalities. Pricing structures include base cost per copy, volume-based pricing, parts and labor options, and flat base charges. Each contractor provides comprehensive service level agreements with performance metrics like 96% equipment uptime and 4-hour response times. The contract covers statewide Wisconsin jurisdictions and offers various acquisition methods, including purchase, lease, and rental options, with the ability to negotiate pricing and secure additional volume-based discounts.