NIGP 98526: Copy Machine, Plain Paper Type (Including Cost-Per-Copy Type Leases) Rental or Lease

NIGP 98526 Copy Machine, Plain Paper Type (Including Cost-Per-Copy Type Leases) Rental Or Lease — an Item code — encompasses multifunction copier fleet leasing, managed print services, and full-service maintenance covering equipment, supplies, network integration, and per-copy or service-call pricing models that state and local governments deploy across departments. State and local buying under this code ranges from enterprise-wide managed print service agreements to county-level fleet leasing with firm fixed-price per-copy models and dedicated service-level commitments. Issuing bodies include city governments (Dallas), counties (Denton County, Jackson County, Maryland statewide), and specialized judicial entities (Alameda County Courts, Maryland Administrative Office of the Courts). Recent solicitations emphasize comprehensive device management with multifunction capability — printing, copying, scanning, faxing — integrated with legacy systems like PrinterLogic, Microsoft Active Directory, and court case management platforms, along with cybersecurity requirements (HIPAA compliance, DOD data sanitization) and service response times ranging from two to four hours for critical device outages.

Recent activity concentrates in Texas, Missouri, California, and Maryland. The City of Dallas issued RFP BRZ2600030643 on June 25, 2026 (due August 7, 2026) for a five-year ID/IQ Managed Print Services agreement covering all city departments and remote operations. Denton County, Texas released RFP 26-2902 on May 22, 2026 (due June 18, 2026) for a 60-month lease and full-service support of approximately 197 multifunction devices distributed across county administrative buildings, courthouses, detention facilities, and satellite locations in Frisco, Lewisville, Carrollton, Argyle, and Flower Mound, with annual anticipated volumes of 7.5 million black-and-white and 1.1 million color copies, priced on a per-copy basis with no escalation over the contract term. Jackson County, Missouri posted ITB 26-023 on May 14, 2026 (due June 16, 2026) for a 36-month initial term contract with two optional 12-month extensions. The Administrative Office of the Courts of Maryland issued IFB K26004490H on March 4, 2026 (due March 27, 2026) for maintenance and repair services supporting approximately 293 multifunctional copiers and fax machines from Kyocera, HP, and Canon across all 23 Maryland counties and Baltimore City, with 24/7 help desk support and fixed-price service terms.