NIGP 98526: Copy Machine, Plain Paper Type (Including Cost-Per-Copy Type Leases) Rental or Lease

NIGP 98526 Copy Machine, Plain Paper Type (Including Cost-Per-Copy Type Leases) Rental Or Lease, an Item code, encompasses plain-paper copier equipment leasing and rental arrangements that state and local governments deploy across enterprise operations — ranging from catalog-discount procurement of standard equipment to full-service managed print solutions with per-copy pricing models. The market under this code covers both straightforward equipment leases and comprehensive managed services bundled with maintenance, supplies, network integration, and performance guarantees. Issuing bodies span county governments (Denton County, Jackson County), city departments (City of Dallas), and regional purchasing cooperatives (Region 7 Purchasing Cooperative), with solicitations ranging from traditional multifunction copier fleet replacements to enterprise-wide print management agreements structured as indefinite-delivery contracts with on-demand ordering.

Recent activity concentrates in Texas and Missouri. Region 7 Purchasing Cooperative (serving member districts across the South and Southwest) posted a catalog discount bid (CM2628, due September 29, 2026) with estimated total expenditures of $9,378,324 and a two-year contract term beginning October 15, 2026. Denton County issued an RFP (RFP 26-2902, closed June 18, 2026) for lease and full-service support of approximately 197 multifunction devices across five municipalities and satellite locations, with firm fixed-price, per-copy pricing over 60 months including maintenance, training, network integration with PrinterLogic and Microsoft Active Directory, and four-hour service response times; the County anticipates 7.5 million black-and-white and 1.1 million color copies annually and weights price at 40 percent in evaluation. Jackson County, Missouri issued an ITB (26-023, due June 16, 2026) for 36-month digital copier equipment supply with two optional 12-month extensions, requiring FOB Destination pricing and comprehensive insurance including $1,000,000 commercial general liability per occurrence. The City of Dallas solicited proposals (BRZ2600030643, due August 7, 2026) for a five-year ID/IQ managed print services agreement covering all city departments, with pricing established upfront and services ordered on an as-needed basis; no estimated value was disclosed.