NIGP 20477: Printers, Laser

NIGP 20477 Printers, Laser is an Item code representing desktop and workgroup color and monochrome laser printers, multifunction devices, and managed print services that state and local governments are actively procuring both as capital equipment purchases and as full-service leasing and maintenance arrangements. Recent solicitations show state and local buyers pairing laser printer acquisition with comprehensive managed print services—including preventive maintenance, toner supply, remote monitoring, secure print release, and data sanitization—reflecting a shift toward total cost of ownership contracting and away from transactional equipment sales alone. Issuing bodies span city procurement offices (Philadelphia, Dallas), county governments (Collin, Gwinnett, Rockland, Crisp), school districts (Gwinnett County Public Schools, LEAD Public Schools), nonprofit community development agencies (BakerRipley), state departments (Pennsylvania, California, District of Columbia), and cooperative purchasing vehicles (PSA/BVCOG). Within this mix, school districts and county governments appear as repeat buyers, and large cities deploy enterprise-wide managed print agreements covering multiple departments and campuses.

Activity concentrates in Texas (Houston, Nashville, Dallas, Collin County), California (statewide contract through DGS-PD), Pennsylvania (Philadelphia multiple times, Commonwealth), Georgia (Gwinnett, Crisp), and New York (Rockland County), with additional isolated activity in the District of Columbia and Mississippi. Representative recent opportunities include BakerRipley's September 2026 RFP for multifunction devices and lease services across 25 Gulf Coast locations with 59 devices and two desktop printers, response due December 30, 2026; LEAD Public Schools' September 2026 RFP for network-wide managed print and copy services in Nashville, response due October 21, 2026, with strict 98 percent uptime requirements and optional on-site Print Shop Manager staffing; California DGS-PD's June 2026 statewide IFB for printers and multifunction devices across three equipment groups with mandatory small business preference, DVBE incentive programs, and Target Area Contract Preference Act eligibility, historical volume approximately $7.74 million over two years; and PSA/BVCOG's May 2026 RFP for nationwide cooperative purchasing of printers, copiers, multifunction devices, and managed print services effective June 1, 2026 through May 31, 2029. Single-unit and small-lot micro purchases also occur regularly through Philadelphia and other cities, typically for model-specific color laser printers with inside delivery and installation required.