NIGP 20477: Printers, Laser

NIGP 20477 Printers, Laser, an Item code, encompasses laser printing equipment and related services that state and local governments procure to support enterprise printing needs, from individual office deployments to large-scale managed print services. Recent solicitations show state and local buyers acquiring laser printers as components of broader managed print services contracts, as standalone equipment through competitive bidding, and as elements of consolidated technology infrastructure upgrades. The issuing bodies span state departments, counties, cities, school districts, and special-purpose districts. The California Department of General Services, Collin County, the City of Dallas, and multiple school districts (Gobles Public Schools, Harlandale Independent School District, Gwinnett County Public Schools, and Uplift Education) appear frequently as recent buyers. Work solicited under the code ranges from single-unit procurement—such as the City of Philadelphia's request for an HP Color LaserJet Pro 4201dn printer with three- or five-year maintenance—to district-wide fleet consolidation, as exemplified by Gobles Public Schools replacing 25 legacy devices with six multifunction copiers and thirteen printers under a five-year managed services contract with locked per-page costs.

Recent activity concentrates in Texas, California, Florida, Georgia, Wisconsin, and Pennsylvania. The California Department of General Services issued two brand-only printer hardware RFBs (February and March 2026) open to state and local agencies statewide; Collin County and the City of Dallas both posted solicitations in June 2026 for printer equipment and managed print services; and Gobles Public Schools (Michigan) and Harlandale Independent School District (Texas) sought multifunction device fleets in April and March 2026, respectively. Milwaukee County (Wisconsin) posted an ITB for a black and white perfecting press in January 2026. Purchasing Solutions Alliance (PSA), a cooperative vehicle administered by the Brazos Valley Council of Governments, solicited an RFP for multifunction devices, digital copiers, and fleet management services on May 19, 2026, open to local government agencies, school districts, and nonprofit organizations nationwide. Representative opportunities include the City of Dallas's August 7, 2026 RFP deadline for a five-year enterprise-wide managed print services agreement spanning all municipal departments, and Collin County's June 25, 2026 sealed-bid IFB for Lexmark printers and Fujitsu scanners with firm fixed pricing to the lowest responsive and responsible bidder.