UNSPSC 43212105: Laser printers

Uses the same technology as copy machines. A non-impact high-resolution printer which uses a rotating disk to reflect laser beams to forms an electrostatic image on an imaging [developer] drum. This attracts electrically charged toner (dry ink powder,generally a plastic heat-sensitive polymer) which is then transferred onto the paper and fused into it by heat. Laser printers produce very high quality text and graphics.

UNSPSC 43212105 Laser printers (Commodity) encompasses the supply of laser printer equipment and related services—including multifunction devices, color and black-and-white units, maintenance, supplies, and managed print services—that state and local agencies actually procure across diverse operational settings. Recent solicitations show state and local governments buying standalone laser printers, multifunction devices (combining printing, scanning, copying, and faxing), and comprehensive managed print services; most frequently sourced are HP and Lexmark color laser multifunction devices deployed across administrative offices, schools, corrections facilities, community services programs, and public-safety operations. Issuing bodies span city procurement departments (Philadelphia, Dallas), counties (Gwinnett, Collin, Rockland), state agencies (Pennsylvania, Rhode Island Department of Corrections, District of Columbia), school districts (Gwinnett County Public Schools), and nonprofit community-development agencies (BakerRipley); Philadelphia appears as a repeat buyer across multiple micro-purchases and requirements contracts. The competitive profile includes both single-unit purchases through micro-procurements and larger fleet or managed-services engagements.

Recent activity concentrates in the Southeast and Mid-Atlantic regions, with notable sourcing in Texas, Georgia, Pennsylvania, Rhode Island, and the District of Columbia. Representative recent opportunities include BakerRipley's RFP 26-28 (posted September 29, 2026; due December 30, 2026) for approximately 59 multifunction devices and 2 desktop printers across 25 Gulf Coast locations under a five-year lease-and-maintenance contract, with mandatory vendor conference November 18 and site visits October 26–November 13; the Rhode Island Department of Corrections' RFQ27006902 (posted August 11, 2026; due September 8, 2026) for a high-resolution digital fabrication printer system with related sign-shop equipment, software, training, and two-year technical support, subject to 15% MBE participation; and Gwinnett County Public Schools' demand-usage contract for printers and scanners (posted August 6, 2026; due August 19, 2026) with a one-year initial term and four optional renewals. Managed Print Services activity also emerged: the City of Dallas issued a five-year ID/IQ enterprise-wide managed print agreement (posted June 25, 2026; due August 7, 2026). The Purchasing Solutions Alliance cooperative RFP 26-227 (effective June 1, 2026 through May 31, 2029) offers nationwide access to PSA-member procurement for multifunction devices, copiers, scanners, supplies, and fleet management services across local government, school districts, and eligible nonprofits nationwide.