NIGP 98525: Copy Machines (for Use by Engineers) Rental or Lease

NIGP 98525 Copy Machines (For Use By Engineers) Rental Or Lease, an Item code, covers the rental and leasing of digital multifunction copier equipment to support state and local government operations across various departments. State and local governments procure this equipment to meet copying, printing, scanning, and document management needs for administrative and engineering functions, typically through term contracts that provide flexibility in equipment sourcing and cost management. Issuing bodies soliciting under this code include county governments and other general-purpose jurisdictions managing equipment needs across multiple departments.

Jackson County, Missouri issued an ITB (26-023) on May 14, 2026 for digital copier-based multifunction equipment with responses due June 16, 2026. The County sought a 36-month initial contract term with two optional 12-month extensions, with bids submitted through the Bonfire Portal. Respondents must carry comprehensive insurance including commercial general liability of at least $1,000,000 per occurrence and $2,000,000 annual aggregate, commercial automobile liability of at least $1,000,000 combined single limit, workers' compensation at statutory limits with $500,000 employers' liability, and excess/umbrella coverage of at least $1,000,000 per occurrence and aggregate. The County applies Missouri-preference purchasing when quality and price are equal or better, and imposes standard compliance requirements including proof of work authorization, tax clearance, and registration with the Missouri Secretary of State. All pricing must be quoted FOB Destination with the bidder responsible for shipping and drayage; bids remain binding for 90 calendar days unless extended.