NIGP 20474: Printer Sharing Devices

NIGP 20474 Printer Sharing Devices, an Item code, covers multifunction printers, network printers, and managed print services that state and local governments deploy across their facilities to consolidate printing infrastructure and reduce per-unit costs. Recent solicitations show school districts, municipal governments, and county procurement offices purchasing either equipment-only supplies or comprehensive managed print solutions that bundle hardware leasing, output management software, consumables, maintenance, and service-level guarantees. The mix of issuing bodies reflects broad adoption across K-12 school districts (Wayne-Westland Community Schools, Alcorn School District, Quitman School District, Goose Creek CISD), municipal governments (City of Tucson), and county procurement offices (Rockland County). School districts dominate recent activity and frequently structure procurements around cost-per-page or cost-per-image pricing models with output control software such as PaperCut MF, badge-reader authentication for secure print release, and firm fixed rates across multi-year terms. Municipal governments tend to operate larger enterprise fleets spanning dozens of locations and favor sophisticated management platforms with Microsoft 365 and Active Directory integration, centralized monitoring, and reporting analytics.

Geographic spread includes recent activity in Michigan, New York, Mississippi, Texas, and Arizona. Representative recent opportunities include Wayne-Westland Community Schools (Michigan) issuing RFP RFPWWCS2600000027131 for multifunction printers across 23 school facilities on a cost-per-page basis with response due October 27, 2026, at 1:00 p.m. and pre-bid conference October 7 at 3:00 p.m.; Alcorn School District (Mississippi) issuing RFP 1421-20260709154915 for 48-month managed print services covering approximately 90 devices with sealed proposals due August 6, 2026, at 2:00 p.m. Central Daylight Time; and the City of Tucson issuing RFP 260204 for enterprise managed print services supporting 324 multifunction devices and 193 network printers across 107 locations with responses due May 27, 2026, at 2:00 p.m. Arizona local time. Quitman School District (Mississippi) posted RFP 295-20260707161025 for a 43-month cost-per-image agreement with a 10 percent evaluation preference for Mississippi-based vendors, due July 30, 2026, at 10:00 a.m. CST. Rockland County (New York) issued RFP RFBRC2026047 for furnish-and-deliver supply of Hewlett Packard printers on an as-needed basis with proposals due August 25, 2026.