NIGP 60046: Copy Machines, Digital

NIGP 60046 Copy Machines, Digital, an Item code, encompasses the procurement of multifunction devices—copiers, scanners, and printers combined—by state agencies, counties, and municipalities, typically through rental, lease, or purchase agreements with full-service maintenance and support. State and local governments buy these devices to support administrative operations across dozens of locations and departments, with purchasing decisions driven by copy volume, speed (measured in copies per minute), color capability, network integration requirements, service response times, and total cost of ownership. The issuing bodies range from state procurement offices managing statewide contracts for multiple agencies to county governments consolidating device fleets across distributed locations and municipalities seeking single-supplier solutions for all equipment and service.

Recent activity centers on South Dakota and Texas. The State of South Dakota, Office of Procurement Management, posted two major IFBs in June 2026—one for multifunction device rentals (26IFB19851, due July 16, 2026) and one for device purchases (26IFB19850, due July 16, 2026)—each covering six device categories ranging from 20 to 60 copies per minute in black-and-white and color configurations, with firm pricing over 36-month terms, usage-based maintenance costs, and mandatory Windows 11 compatibility, ENERGY STAR certification, and two-hour response times for major maintenance issues. Denton County, Texas issued RFP 26-2902 in May 2026 (due June 18, 2026) seeking a single-supplier lease and full-service contract for approximately 197 multifunction devices across five locations, with 7.5 million anticipated annual black-and-white copies and 1.1 million color copies, integration with PrinterLogic and Microsoft Active Directory, firm fixed pricing over 60 months, and $1 million to $5 million liability and cyber-liability insurance requirements. The City of Phoenix issued RFP 260158 in March 2026 for a five-year lease of one high-volume digital color production press.