NIGP 20674: Printers, Laser

NIGP 20674 Printers, Laser is an Item code covering the supply and delivery of laser printers and multifunction devices that state and local governments procure for operational use across departments and facilities. Recent solicitations show county purchasing offices, municipalities, and cooperative purchasing consortia acquiring laser printers as standalone equipment, as components of multifunction device suites bundled with scanners and copiers, and on an as-needed supply basis throughout contract terms. Issuing bodies include county governments (Collin County, Rockland County), cities (Philadelphia), and cooperative purchasing programs serving statewide and nationwide public-sector members (Purchasing Solutions Alliance through the Brazos Valley Council of Governments, and Sourcewell on behalf of multiple Washington counties). Printers and multifunction devices appear in both micro-purchase RFQs under $35,000 and in larger cooperative purchasing RFPs with three-year initial terms and statewide or nationwide eligible membership bases.

Recent activity concentrates in Texas, New York, and Pennsylvania. Collin County issued IFB 2026-251 for Fujitsu document scanners and Lexmark printers with sealed bids due June 25, 2026, at 2:00 PM CST to the lowest responsive and responsible bidder on a firm, fixed-price basis. Rockland County solicited Hewlett Packard printers and multifunction printers on an as-needed furnish-and-deliver basis with proposals due August 25, 2026. The City of Philadelphia issued a micro-purchase RFQ for printers and scanners with quotes due June 15, 2026, on a maximum contract value of $35,000. Purchasing Solutions Alliance (BVCOG) issued RFP 26-227 for printers, copiers, multifunction devices, and related services available to PSA members nationwide, with a June 1, 2026 contract start date and three-year initial term; the RFP evaluated cost at 30% and required vendors to offer equipment purchase, lease, and rental options with maintenance and installation services included.