NIGP 20674: Printers, Laser

NIGP 20674 Printers, Laser, an Item code, encompasses the procurement of laser printing devices and related equipment by state and local governments, with recent solicitations showing a mix of standalone printer acquisitions and broader technology services that incorporate laser output capability. State and local buyers are procuring laser printers both as discrete equipment and as components within multifunction device fleets, often bundled with scanning, copying, and document management services. Issuing bodies include county purchasing offices, city procurement bureaus, school districts, and college systems. Collin County, Texas solicited sealed bids for Lexmark laser printers alongside document scanners under IFB 2026-251; the City of Philadelphia issued a micro-purchase RFQ for printers and scanners with quotes due June 15, 2026; Harlingen Consolidated Independent School District sought computer and printer supplies in April 2026; and the School District of Manatee County, Florida established a multi-year catalog-discount contract for technology equipment including printers and related supplies through March 2026. The Purchasing Solutions Alliance (PSA), a nonprofit cooperative purchasing program serving Brazos Valley jurisdictions nationwide, issued RFP 26-227 in May 2026 to establish a three-year contract for printers, copiers, multifunction devices, scanners, and related maintenance and supplies available to local governments, school districts, and nonprofits across the United States.

Geographic activity spans Texas, Florida, Wisconsin, and Pennsylvania, with the strongest recent concentration in Texas through county and school district procurement and the PSA cooperative vehicle. Texas jurisdictions account for three of the seven recent opportunities, including Collin County (sealed bid due June 25, 2026), Harlingen CISD (proposal due April 14, 2026), and the PSA multicounty cooperative (RFP due May 19, 2026 for nationwide membership). The City of Philadelphia (Pennsylvania) and School District of Manatee County (Florida) represent activity in the Northeast and Southeast. The City of Madison, Wisconsin issued an RFP for city-wide printing and mailing services with dynamic laser printing capability, with proposals due April 3, 2026, targeting approximately 580,000 pieces weekly from Madison Water Utility and 127,000 pieces monthly from the Finance Department. Valencia College District (Florida) incorporated laser printing as a component within classroom and conference room technology services (RFP 2026-26, due April 30, 2026), with historical annual spending of $1.6 million over five fiscal years. Cooperative purchasing vehicles and school district procurement dominate current activity; no federal set-asides or minority business designations are explicitly identified in the recent opportunities.