NIGP 20475: Printers, Dot Matrix

NIGP 20475 Printers, Dot Matrix is an Item code under which state and local governments solicit multifunction printing and scanning equipment for district and county operations. Recent opportunities show school districts and county governments buying document scanners, network printers, and related accessories through sealed-bid processes, with pricing awarded to the lowest responsive and responsible bidder and contract terms typically spanning one to five years. Demand usage agreements with no minimum purchase commitments dominate the structure, allowing jurisdictions to draw supplies as needed while manufacturers maintain firm pricing for initial terms, subject to negotiated adjustments for documented economic or tariff impacts. County and school-district procurement offices are the primary issuing bodies; Gwinnett County Public Schools and Collin County both posted solicitations within the past three months.

Recent activity centers in Texas and Georgia. Gwinnett County Public Schools issued a demand usage IFB for printers and scanners (PE77021NONST2027000000194) with a response deadline of August 19, 2026, establishing a one-year contract term from October 21, 2026 through October 20, 2027, renewable for up to four additional one-year periods. Collin County issued an IFB for Fujitsu document scanners, Lexmark printers, and accessories (IFB No. 2026-251) with sealed bids due June 25, 2026 at 2:00 PM CST, with award on a firm, fixed-price basis and unit pricing required. Both jurisdictions reserve the right to reject bids in whole or in part and require vendors to meet operational and technical specifications detailed in solicitation documents.