NIGP 20475: Printers, Dot Matrix

NIGP 20475 Printers, Dot Matrix (Item) encompasses commercial and high-volume output devices that state and local governments procure for operational printing, mailing, and document reproduction across diverse departments and facilities. Recent solicitations show that jurisdictions are actively buying multifunction printing systems, perfecting presses, and associated supplies and services to support administrative operations, financial workflows, and classroom or conference room technology infrastructure. The issuing bodies span county governments, school districts, colleges, and municipalities — including Collin County (Texas), Harlingen Consolidated Independent School District, Manatee County Schools (Florida), Valencia College District (Florida), the City of Madison (Wisconsin), and Milwaukee County (Wisconsin). Work ranges from sealed-bid procurement of specific printer hardware and scanning equipment to competitive requests for turnkey printing-and-mailing services and catalog-discount arrangements for technology equipment refresh across multiple sites.

Activity clusters in Texas and Florida, with additional recent opportunities in Wisconsin. Collin County issued IFB 2026-251 in June 2026 for Fujitsu document scanners, Lexmark printers, and accessories, with sealed bids due June 25, 2026 at 2:00 PM CST on a firm fixed-price basis. Milwaukee County posted an ITB in January 2026 for a black and white perfecting press with dual-sided printing capability (124–177 pages per minute depending on document size), delivery within 30 days, and local vendor preference, with responses due February 11, 2026. The City of Madison issued RFP 1500802026 in March 2026 for city-wide printing and mailing services supporting approximately 580,000 pieces weekly from Madison Water Utility and 127,000 monthly tax-bill pieces from Finance Department, with proposals due April 3, 2026; the contract carries a two-year initial term with three one-year renewal options. Harlingen Consolidated Independent School District and Manatee County Schools both solicited computer and printer supplies on concurrent schedules in April 2026, with Manatee explicitly seeking catalog-discount pricing for technology equipment over a five-year term (May 1, 2026–June 30, 2030) with optional three-year renewal. Valencia College District issued RFP 2026-26 in April 2026 for comprehensive classroom and conference room technology services across nine campuses and approximately 900 rooms, with responses due April 30, 2026 and historical annual spending averaging $1.6 million.