NIGP 60042: Copy Machines, Including Parts and Accessories

NIGP 60042 Copy Machines, Including Parts And Accessories is an Item code under which state and local governments procure multifunction printing devices, standalone copiers, ongoing maintenance, network support, and relocation services for schools, higher education institutions, and central administrative offices. Recent solicitations show school districts and universities sourcing equipment from specific manufacturers—particularly Toshiba—bundled with service packages that include preventive maintenance, supplies replenishment, and technical support. Cobb County School District in Georgia has been active in this space, posting multiple RFPs for Toshiba copiers and associated services across individual schools and district central offices, though at least one solicitation (RFP P27075 posted October 8, 2026) was subsequently cancelled. The University of Mississippi issued an IFB for campus-wide multifunction printing devices in September 2026. School districts and institutions dominate the recent buyer mix, with cooperative purchasing vehicles like Region 7 Purchasing Cooperative also active in establishing blanket discount agreements for multi-jurisdiction use.

Geographic activity centers on the Southeast, particularly Georgia and Mississippi, with broader reach through cooperative purchasing programs structured to serve multiple states. Region 7 Purchasing Cooperative's August 2026 catalog discount bid for copy machines (CM2628) targets a two-year contract period from October 15, 2026 through October 15, 2028, with estimated total expenditures of $9,378,324 and emphasis on competitive pricing and favorable commercial terms including discount percentages, payment terms, free shipping, and purchase order flexibility—evaluation criteria that signal price-driven procurement for high-volume, commodity-style purchasing. Cobb County School District's July 2026 RFP P27020 and its October reissue both called for proposals by early August and early November respectively, targeting equipment and service delivery at the district level. The moderate recent activity and brand-specific procurement strategies (particularly Toshiba) suggest established relationships in school and university purchasing, though the appearance of cancelled solicitations signals potential volatility in project timing or vendor selection.