Santa Rosa County Administration Building Green Infrastructure

Santa Rosa County Board of County Commissioners is issuing Invitation to Bid 26-010 for green infrastructure upgrades to the Santa Rosa County Administration Building Complex, an 8.6-acre site located at 6495 Caroline Street in Milton, Florida. The project scope encompasses comprehensive stormwater treatment improvements including tree boxes, biofiltration systems, permeable surfaces, and related site work across the entire administrative complex. Specific deliverables include clearing and grubbing, structure removal, pollution control measures, nine focal point biofilter installations with earthfill and domed overflow structures, six urban forest tree boxes, concrete structures (inlets and curbing), HDPE piping installation in multiple diameters (4-inch, 12-inch, and 15-inch), asphalt paving, rock riprap placement, metal fabrication for signage, geotextile installation, and vegetative plantings with sodding covering approximately 800 square yards. The project includes two pricing options: a Base Bid covering the entire 8.6 acres with 30,150 square feet of permeable pavers and an Alternative Bid for a partial scope with 14,697 square feet of permeable pavers. The contract requires substantial completion within 180 calendar days from the Notice to Proceed, with final completion within 210 calendar days, and imposes liquidated damages of $1,685 per calendar day for failure to meet the substantial completion deadline. A pre-bid conference is scheduled for January 12, 2026, at 10:00 a.m. at 6051 Old Bagdad Highway, Suite 301, Milton; written questions must be submitted through the Santa Rosa County Procurement Portal by 12:00 p.m. on Friday, February 13, 2026; and sealed bids are due by 10:00 a.m. on Friday, February 20, 2026, at which time they will be publicly opened. Contractors must be registered with the Federal System of Award Management (SAM), comply with Davis-Bacon Act prevailing wage requirements, Buy America provisions, and equal employment opportunity standards, and provide comprehensive insurance coverage including workers' compensation, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and business auto liability of $500,000. The 100% engineered design plans were prepared by Southern Site & Utility Design, Inc., with all specifications and bid documents available through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl.

Santa Rosa County actively encourages participation from all segments of the business community, including small businesses, minority-owned enterprises, women-owned enterprises, and disadvantaged business enterprises, and explicitly states it does not discriminate based on race, color, religion, national origin, disability, sex, or age in contract administration. Bidders must submit a 5% bid guarantee in the form of a certified check or bid bond and provide performance and payment bonds equal to 100% of the contract value, with surety rated "A" or better and Class XII or higher by A.M. Best. All contractors must comply with federal requirements including nondiscrimination statutes, environmental protection standards, and Florida Statutes Chapter 119 regarding public records, and must execute Scrutinized Contractors Certificates and affidavits regarding coercion for labor. The project is federally funded through an Environmental Protection Agency grant (2022 EPA MX-02D19622), with progress payments made monthly at 95% of completed work and 5% retainage held until final completion and acceptance. Santa Rosa County will be responsible for purchasing and coordinating delivery and installation of all select plants and trees, while contractors are responsible for installation labor. The County Board of County Commissioners reserves the right to waive irregularities in bids, reject any or all bids for sound documented reasons, and award the contract to the bidder determined to be in the best interest of Santa Rosa County based on sealed competitive bidding procedures.