City Hall Roof Improvements

Santa Rosa County, Florida, through its Board of County Commissioners, is conducting a competitive solicitation for housing rehabilitation services at 5320 Spruce Street, Gulf Breeze, FL 32563, under Invitation to Quote (ITQ) 26-028. The project encompasses substantial repairs to a 1988-constructed, three-bedroom residential property, with work items including replacement of three exterior French doors with enclosed blinds, completion of drywall and permanent ceiling-mounted LED lighting installation in the laundry area, correction of washer supply hot/cold water cross-connection issues, replacement of cold water supply lines, replacement of the upstairs HVAC system with a new heat pump unit, repair of interior ceiling damage from prior roof leakage, service or replacement of a propane heater fireplace, repair of exterior door trim and weatherproofing with vinyl wrapping, replacement of a nonfunctioning dishwasher with an energy star-rated stainless steel model, and installation of fabric shield opening protection at 13 exterior window and door openings. All work must be completed within 45 days from the notice to proceed, with substantial completion required within 90 calendar days and final completion within 120 calendar days, with liquidated damages assessed at $75.00 per calendar day for delays beyond each milestone. Qualified contractors must be licensed in accordance with Florida Statutes Chapter 489, registered with the Florida Department of Professional Regulation, and must submit sealed bids through the Santa Rosa County e-Procurement Portal at https://procurement.opengov.com/portal/santarosafl by 10:00 a.m. on Wednesday, April 1, 2026, with all bids to be publicly opened at that time. Questions concerning the solicitation must be submitted through the procurement portal by 12:00 p.m. on Wednesday, March 25, 2026. Required submittals include a Statement of Qualifications, state contractor certification, valid business license, contractor's liability insurance certificate of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation insurance certificate with $100,000 employer's liability per accident, business auto liability insurance of $500,000 per occurrence, W-9 form, Conflict of Interest disclosure, Debarment certification, and a notarized Sworn Statement under Florida Statute 287.133(3)(A) regarding public entity crimes. All pricing is submitted on a lump-sum basis across the identified line items with no change orders or additional funding permitted upon contract award.

Santa Rosa County Board of County Commissioners actively encourages participation from small businesses, minority-owned businesses, women-owned businesses, and disadvantaged business enterprises; however, no specific set-asides or reserved percentages for these designated groups are indicated in the procurement documents. The County does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts. No incumbent vendors or existing contractors are identified in the available documentation. The contractor must provide comprehensive insurance documentation approved by Santa Rosa County Risk Management prior to commencing work and must comply with all federal, state, and local laws, including civil rights requirements, public records laws, and prohibitions against contracting with companies engaged in boycotts of Israel or business operations in Cuba, Syria, Sudan, or the Iran Petroleum Energy Sector. Progress payments will be made monthly on or about the fifteenth of each month at 95 percent of work completed, with 5 percent retainage until final completion and acceptance. The specific project budget or award value is not explicitly stated in the procurement documents; contractors must submit itemized pricing according to the scope of work specifications and cost estimate provided in the solicitation materials. The successful contractor will be required to execute all contract documents within 10 days of receiving the Notice of Award and provide a one-year warranty on all work performed, along with manufacturer warranties for all replaced materials and equipment.