Insurance Broker of Record

The City of McKinney, Texas, located in Collin County, is soliciting proposals to establish a sole Insurance Broker of Record to provide comprehensive professional risk management, insurance consulting, and non-health-related commercial insurance marketing services. The Broker will assist the City in obtaining proposals and coverages for excess or surplus insurance across all risk areas, including public official liability, police professional liability, and airport liability for facilities owned, leased, and managed by the City and select associated boards and authorities. Key deliverables include basic insurance marketing, property and casualty insurance consulting, risk management advice, assistance with insurance claim recoveries, and completion of insurance replacement cost appraisals. The Broker must demonstrate extensive experience providing property and casualty insurance services for public entities, maintain direct relationships with domestic and international insurance markets including Lloyd's of London and Bermuda, possess significant expertise in catastrophic loss recovery and FEMA compliance, and provide special events insurance expertise. Primary and secondary account representatives must hold at least fifteen years of experience and be licensed to broker insurance in Texas from a Texas-based office. The contract term spans three years with two optional one-year renewals for a maximum five-year engagement. Proposals are evaluated on a 100-point scale comprising 25 points each for firm qualification and experience, proposed plan of action and service quality, key personnel qualifications, and cost proposal. The virtual pre-submittal conference is scheduled for February 3, 2026, at 2:00 p.m. CST; questions must be submitted by February 5, 2026, at 2:00 p.m. CST; and proposals are due February 12, 2026, at 2:00 p.m. CST.

The RFP documents do not specify set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. The City currently contracts with the Texas Municipal League Intergovernmental Risk Pool (TML-IRP) for primary property, liability, workers' compensation, and auto coverage, while maintaining specialized coverage through carriers including Chubb for aviation insurance, Houston Casualty Company and Chaucer Insurance for cyber coverage, Great American for equipment breakdown, and various other providers for fine arts, pollution liability, and tenant user liability insurance. The City's existing insured property portfolio and loss history, documented in the provided schedules and loss run spanning December 2021 through September 2025, represent the baseline infrastructure requiring broker management and optimization. The loss history reveals significant exposure with total incurred claims exceeding $3.6 million across 24 property damage claims, including notable losses such as a $1.9 million foam release incident, a $502,000 wind-related power outage event, and a $391,000 building loss by fire. While the RFP does not specify an explicit award value or budget range, payment to the Broker is limited solely to fees paid by the City; commissions are prohibited unless specifically required by underwriting guidelines and approved in advance, with any commissions required to be credited against the annual service fee.