9048 HUD Contract Administration Software Request for Proposals

Closed State & local contract opportunity Posted

Solicitation number
S-91400-00013635
State
Oregon
Responses due

Opportunity facts

NIGP codes
UNSPSC codes
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Opportunity details come from oregonbuys.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The Oregon Housing and Community Services Department is conducting a Request for Proposal (RFP #S-91400-00013635) for a comprehensive HUD Contract Administration Software solution. The procurement seeks a Software as a Service (SaaS) license for a Section 8 contract administration and project management database, with requirements including implementation services, data conversion, user training, and ongoing maintenance and support. Proposers must have at least 3 years of experience implementing similar software, with capabilities demonstrated within the last 5 years. The evaluation process will be two-phased, with a total of 100 possible points distributed across administrative (pass/fail), technical proposal (30 points), solution requirements matrix (45 points), and cost proposal (25 points). The RFP was issued on September 26, 2025, with proposals due on November 26, 2025, at 3:00 PM PDT. The initial contract term is anticipated to be 10 years, with potential renewals for an additional 10 years. The agency will rank proposers based on their scores, with the top two highest-ranked proposers advancing to a demonstration round.

The procurement encourages participation from small businesses, particularly those certified by the Oregon Certification Office for Business Inclusion and Diversity. The software must meet specific technical requirements, including compatibility with Microsoft Windows, mobile and desktop support, ADA and 508 compliance, and integration capabilities with HUD's iMAX and TRACS systems. Proposers must demonstrate the ability to handle Level 3 Information under Oregon's Information Asset Classification policy and comply with state cybersecurity standards. While no incumbent vendor is specifically mentioned, the solution must be capable of importing existing data and supporting complex HUD-related processes including Management and Occupancy Review (MOR), Housing Assistance Payment (HAP) processing, and various fee calculations. Although the exact budget is not explicitly stated, the cost proposal will be based on a five-year total cost of ownership model, with the agency using an internal hosting cost estimate of $25,000 annually if the proposer does not provide hosting services.

Files

File Type Posted
9048_AttC_Administrative Proposal Form.docx DOCX document
9048_AttD_Technical Proposal Response Template.pdf PDF
9048_AttE_Cost Proposal.xlsx XLSX spreadsheet
9048_A1_HUD RFP.pdf PDF
9048_Notice of Competitive Range.pdf PDF
9048_AttA_Solution Requirements Matrix.xlsx XLSX spreadsheet
9048_RFP_HUD Contract Admin Software.pdf PDF
9048_HUD RFP_FAQ_v3.docx DOCX document
9048_AttB_Sample Contract.docx DOCX document
9048_Notice of Intent to Award.pdf PDF
RFQ Generator~1.docx DOCX document
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