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Coversheet and Instructions
| RFP Attachment E |
| Cost Proposal Form |
| HUD Contract Administration Software | |
RFP # S-91400-00013635
Contents and Instructions Proposers are to complete all worksheets in this Attachment. This Cost Proposal Form is based on a 5-year Total Cost of Ownership model, with the timeframe beginning at Contract execution.
For the Solution and Hosting Costs tab, Proposers are to provide the descriptions in column A. Recurring fees are to be calculated for each year, and are not required to change from year-to-year. If costs are of a one-time nature, then Proposer is to provide the cost in the anticipated year it is to occur. While Agency has provided sum formulas in certain cells, Proposers should ensure their costs are calculating correctly when inserting additional cells.
For the Implementation Costs tab, Proposers are to describe their proposed implementation deliverables in column A. Agency has indicated categories for a minimum viable implementation. Proposer may insert additional categories and deliverables. While Agency has provided sum formulas in certain cells, Proposers should ensure their costs are calculating correctly when inserting additional cells.
For the Hourly Rate Card tab, input the Proposer's resources and the hourly rates for each. These hourly rates may be used in the event Agency wishes to request contingent deliverables or services.
Solution and Hosting Costs
| One-Time and Ongoing Solution and Hosting Costs | | | | | | | | |
| Solution Costs | | | | | | | | |
| Description | Software SKU | Year 1 Cost | Year 2 Cost | Year 3 Cost | Year 4 Cost | Year 5 Cost | Total Costs | Notes |
| Base Product Software Fee(s) | $0.00 |
| Solution Component 1 | $0.00 |
| Solution Component 2 | $0.00 |
| Solution Component # | $0.00 |
| Proposer to add rows, if needed | $0.00 |
| Total solution costs | $0.00 |
| Hosting Fees1 | | | | | | | |
| Description | Hosting SKU | Year 1 Cost | Year 2 Cost | Year 3 Cost | Year 4 Cost | Year 5 Cost | Total Costs |
| Hosting Service Component 1 | | | | | | | $0.00 |
| Hosting Service Component 2 | | | | | | | $0.00 |
| Hosting Service Component # | | | | | | | $0.00 |
| Proposer to add rows, if needed | | | | | | | $0.00 |
| Total hosting costs | | | | | | | $0.00 |
| Ongoing Maintenance and Support Costs | | | | | | | |
| Description | SKU | Year 1 Cost | Year 2 Cost | Year 3 Cost | Year 4 Cost | Year 5 Cost | Total Costs |
| Maintenance and support | | | | | | | $0.00 |
| Proposer to add rows, if needed | | | | | | | $0.00 |
| Total ongoing maintenance and support costs | | | | | | | $0.00 |
| TOTAL SOLUTION, HOSTING, and MAINTENANCE/SUPPORT COSTS | $0.00 |
| 1. Proposers are not required to offer hosting, but may choose to do so. If Proposer does not offer hosting, Agency will use an internal hosting cost estimate of $25,000 annually in the scoring calculation for this Exhibit. | |
Implementation Costs
| Implementation Costs | | | | |
| Implementation deliverable | Unit type1 | Unit | | |
| Quantity | Price Per Unit | Price | Notes | | |
| Project Management Services | | | | |
| Project Management Deliverable 1 | | 0 | $0.00 | $0.00 |
| Project Management Deliverable 2 | | 0 | $0.00 | $0.00 |
| Project Management Deliverable # | | 0 | $0.00 | $0.00 |
| Proposer to add rows if needed | | 0 | $0.00 | $0.00 |
| Planning and discovery | 0 | $0.00 | $0.00 |
| Planning & Discovery Deliverable 1 | 0 | $0.00 | $0.00 |
| Planning & Discovery Deliverable 2 | 0 | $0.00 | $0.00 |
| Planning & Discovery Deliverable # | 0 | $0.00 | $0.00 |
| Proposer to add rows if needed | 0 | $0.00 | $0.00 |
| Configuration | 0 | $0.00 | $0.00 |
| Configuration Deliverable 1 | 0 | $0.00 | $0.00 |
| Configuration Deliverable 2 | 0 | $0.00 | $0.00 |
| Configuration Deliverable # | 0 | $0.00 | $0.00 |
| Proposer to add rows if needed | 0 | $0.00 | $0.00 |
| Data Mapping, Conversion, and Migration2 | | | |
| Data Migration deliverable 1 | 0 | $0.00 | $0.00 |
| Data Migration deliverable 2 | 0 | $0.00 | $0.00 |
| Data Migration deliverable # | 0 | $0.00 | $0.00 |
| Proposer to add rows if needed | 0 | $0.00 | $0.00 |
| Testing | 0 | $0.00 | $0.00 |
| Testing Deliverable 1 | 0 | $0.00 | $0.00 |
| Testing Deliverable 2 | 0 | $0.00 | $0.00 |
| Testing Deliverable # | | | |
| Proposer to add rows, if needed | 0 | $0.00 | $0.00 |
| Training | | | |
| Training Deliverable 1 | 0 | $0.00 | $0.00 |
| Training Deliverable 2 | 0 | $0.00 | $0.00 |
| Training Deliverable # | 0 | $0.00 | $0.00 |
| Proposer to add rows, if needed | 0 | $0.00 | $0.00 |
| Documentation (of configuration and user operation) | | | |
| Documentation Deliverable 1 | 0 | $0.00 | $0.00 |
| Documentation Deliverable 2 | 0 | $0.00 | $0.00 |
| Documentation Deliverable # | 0 | $0.00 | $0.00 |
| Proposer to add rows, if needed | 0 | $0.00 | $0.00 |
| Report development for any reports that require customization. | 0 | $0.00 | $0.00 |
| Proposer to add rows, if needed | 0 | $0.00 | $0.00 |
| Additional Implementation Deliverables recommended by proposer | | | |
| Additional Implementation Deliverable 1 | 0 | $0.00 | $0.00 |
| Additional Implementation Deliverable 2 | 0 | $0.00 | $0.00 |
| Additional Implementation Deliverable # | 0 | $0.00 | $0.00 |
| Proposer to add rows, if needed | 0 | $0.00 | $0.00 |
Implementation Contingency Amount* 0 $0.00 $0.00
| Total Implementation Costs | $0.00 |
| 1 Such as hour, piece, user, etc. | |
| 2 Includes all data and user setup. | |
| *This amount will be used as a budgeting tool in the signed Contract, and will represent the amount available for change orders and amendments during the implementation phase of the Project. The intent is for the the selected Proposer to jointly manage the budget with the Agency, to ensure available funds are spent to maximize the value of the Solution to the State. | |
Hourly Rate Card
| If you perform any work based on an hourly rate, please list those details here. | |
| Key Person Rate Card | |
| Classification | Hourly Rate |
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