9048_Notice of Intent to Award.pdf

This Notice of Intent to Award is issued by the Oregon Housing and Community Services Department (OHCS) for RFP #S-91400-00013635 regarding HUD Contract Administration Software. The RFP sought a comprehensive Software as a Service (SaaS) solution for Section 8 contract administration and project management, including implementation services, data conversion, user training, and ongoing maintenance and support. The RFP was issued on September 26, 2025, with proposals due on November 26, 2025, at 3:00 PM PDT. The procurement employed a two-phase evaluation process with the top two highest-ranked proposers advancing to a demonstration round. The anticipated initial contract term is 10 years with potential renewal options for an additional 10 years.

OHCS intends to award the contract to Hopewell Software, Inc., which achieved the highest final round score of 48 points, compared to the second-place proposer CGI Federal, Inc., with 45 points. The evaluation criteria totaled 100 possible points, distributed across administrative requirements (pass/fail), technical proposal (30 points), solution requirements matrix (45 points), and cost proposal (25 points). Proposers were required to demonstrate at least 3 years of experience implementing similar software within the last 5 years and meet specific technical requirements including Microsoft Windows compatibility, mobile and desktop support, ADA and 508 compliance, and integration capabilities with HUD's iMAX and TRACS systems. The cost proposal was based on a five-year total cost of ownership model, with the agency providing an internal hosting cost estimate of $25,000 annually for proposers not providing hosting services. The award is contingent upon successful contract negotiations with the selected vendor.