2025 & 2026 Emergency Line Clearance

The Orlando Utilities Commission (OUC) is seeking qualified suppliers for a 2025-2026 Emergency Line Clearance contract to provide critical storm restoration tree and vegetation line clearance services. The solicitation (RFP 25 8325) covers approximately 1,300 miles of overhead distribution facilities and 212 miles of transmission rights of way, with a focus on emergency response during hurricanes, tornadoes, and other major natural or man-made disasters. Bidders must demonstrate at least five years of similar service experience, employ line-clearance tree trimmers trained in OSHA Standard 1910.269(r), and possess specialized climbing gear and equipment. Evaluation criteria will emphasize technical expertise, operational resources, safety training, utility sector experience, and emergency response capabilities. Key dates include a pre-response meeting scheduled for June 3, 2025, at 9:00 am EST via Microsoft Teams, with proposal submissions due on June 24, 2025, by 2:00 PM EST. Potential contractors must complete comprehensive qualification documents, including a Bidders Information spreadsheet, Exceptions Page, and Dispute Disclosure Form.

The contract allows for multiple supplier awards to ensure adequate emergency line clearance support, with pricing based on a detailed rate schedule covering labor, equipment, and travel expenses across standard, overtime, and double-time work classifications. While no specific set-aside designations are explicitly mentioned, bidders must complete a Public Entity Crimes form and comply with Florida Statutes regarding contract eligibility. The contract term runs from the last date of signing through May 31, 2027, with potential federal cost reimbursement through FEMA programs. Pricing will be determined through a comprehensive rate schedule, with OUC potentially issuing purchase orders with a "Ceiling Price" during emergency events. Though specific budget ranges are not directly stated, the contract anticipates supporting emergency line clearance across challenging terrain, including areas that are one-third non-truck accessible, requiring specialized equipment and skill sets. Suppliers will be reimbursed based on pre-negotiated rates and must provide detailed documentation of all expenses, including labor costs, equipment usage, and travel-related expenditures.