RFP_8325_Emergency_Line_Clearance_FINAL.pdf

RFP 25 8325

For

2025-2026 Emergency Line Clearance

Issue Date:

Pre-response Conference:

May 16, 2025

HIGHLY RECOMMENDED

Pre-response Conference Date: June 3, 2025

Questions/Comments Due Date: June 10, 2025 by Noon EST

Addendum Due Date: June 13, 2025

Proposal Due Date: June 24, 2025 by 2:00 PM EST

Bid Bond: Not Required Payment & Performance Bond: Not Required

Direct all inquiries to Buyer of Record:

Cindy Luttfring

407-325-6311 cluttfring@ouc.com

Orlando Utilities Commission RFP 25 8325 – 2025-2026 Emergency Line Clearance

SCM-RFP-T-01 – Request for Proposal Template Final EMERGENCY 2025 -RFP 8325

Orlando Utilities Commission Orlando, Florida

RFP 25 8325 for 2025-2026 Emergency Line Clearance

Table of Contents 1 Introduction

1.1 Scope of Work Summary

1.2 Pre-Response Conference

1.3 Term of Contract

1.4 Minimum Bidder Qualifications

1.5 Price and Costs

1.6 Terms and Conditions

1.7 Contract Sample

1.8 Proposal Evaluation Criteria

2 Bidder Requirements and Qualifications

2.1 Detailed Scope, Requirements, & Drawings

2.2 Bidder Information & Required Bidder Qualifications

2.2.1 Bidder Information

2.2.2 Required Bidder Qualifications

3 Instructions to Bidders

3.1 Legal and Public Record Statement

3.2 Confidentiality Notice to Bidders

3.2.1 Exemptions

3.3 Acknowledgement

3.3.1 Statement of No Bid

3.4 General Information

3.4.1 Common Terms

3.4.2 Submittal

3.4.2.1 Alternate Proposals

3.4.3 Signatures

3.4.4 Withdrawal

3.5 Electronic Submittal of the Proposal

3.6 Compliance Forms

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3.6.1 Public Entity Crimes

3.6.2 Dispute Disclosure

3.7 Reserved

3.7.1 Reserved

3.8 Proposal Preparation Costs

3.9 Exceptions

3.10 Clarifications

3.11 Local Conditions

3.12 Opening

3.13 Solicitation Selection Schedule

3.14 Proposal Acceptance and Rejection

3.15 Proposal Evaluation Criteria

3.16 Cancelation

3.17 Bid Bond (If Applicable)

3.18 Payment and Performance Bond (If Applicable)

3.19 Contract Execution

3.20 Award

3.21 Taxes, Permits, and Licenses

3.22 Error and Omissions

3.23 Proposal Submittal Format

3.24.1 OUC Policies and Procedures for Bidders

3.24 Signatures

4 Proposal Submittal Format & Checklist

5 Attachments

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Re qu es t f or P ro po sa l (

RF

P)

Orlando Utilities Commission Orlando, Florida

RFP 25 8325 for 2025-2026 Emergency Line Clearance

Direct all inquiries to the Buyer of Record: Cindy Luttfring

407-325-6311 cluttfring@ouc.com

Proposal Opening Location: Orlando Utilities Commission Reliable Plaza 100 West Anderson Street Orlando, Florida 32801

1. Instructions are located in the Instruction to Bidders section of this document; or, may be provided during a Pre-Conference Meeting.

2. Electronic proposal submittals, described in the Electronic Submittal of the Proposal section of this document, will be accepted and are highly encouraged. Hard copy proposal submittals may be used when necessary and must adhere to the hardcopy proposals submission instructions.

Do not submit both electronic and hard copies unless otherwise instructed. Email or other means will not be accepted.

3. VendorLink help can be accessed by calling 407-222-1885, or by emailing support@evendorlink.com.

http://www.ouc.com/docs/procurement/hard-copy-proposal-submission-instructions.pdf?sfvrsn=0 mailto:support@evendorlink.com

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1 INTRODUCTION

The Orlando Utilities Commission (OUC) is an electric and water municipal utility serving Orlando, Florida and portions of surrounding Orange County. OUC also has an Inter-local agreement with the City of St.

Cloud, Florida for the management of its electric utility. Currently, OUC serves more than 380,000 customers. To obtain general information about OUC, access www.ouc.com.

1.1 SCOPE OF WORK SUMMARY

"OUC is seeking qualified suppliers to perform Emergency Line Clearance Services, generally consisting of clearing trees and vegetation from OUC’s electrical system, including its transmission and distribution facilities, all as more specifically set forth in this RFP (“Services”), due to damage caused by hurricanes, tornadoes, or other major natural or man-made disaster(s) (each an “Emergency Event”). For a full description of the Services, refer to Section 2.1, Detailed Scope, Requirements, & Drawings and refer to the Detailed Scope of Work and Requirements document (herein after “Attachment A” ).

During an Emergency Event, OUC may experience damage to its facilities and require Services from other power utility providers and private contractors, on a statewide and a national level basis, to assist OUC with its power utility restoration efforts. OUC desires to establish pre-negotiated agreements with qualified suppliers, with set prices and terms ahead of an Emergency Event. Said prices shall be stated in the Price Schedule document (herein after “Attachment B”). It is OUC’s intent to award as many contracts as possible for the Services to ensure OUC has an adequate number of providers for an Emergency Event. Suppliers are required to submit rates for 2025 and 2026. At OUC’s sole discretion, before, during, or after an Emergency Event, OUC may request one or more suppliers to provide Services. At that time, OUC will issue the relevant Purchase Order under the Contract and set a not to exceed amount limitation (“Ceiling Price”), as more particularly stated in the Pricing Requirements document (herein after “Attachment B-1”). The Ceiling Price will be based on the anticipated severity of the Emergency Event. All costs and invoicing shall be consistent with Attachment B, Attachment B-1, and the Hurricane Invoicing Procedures document (herein after “Attachment B-2”).

OUC anticipates qualified suppliers that are willing and able to provide the Services set forth in this RFP and that can meet the requirements and provide information stated in this RFP, including but not limited to the Bidder Information/Qualifications document (herein after “Attachment C”).

OUC may be eligible under certain federal programs for cost reimbursement(s) associated with the Services for the Emergency Event. To preserve eligibility for such reimbursement, it is OUC’s intent to enter into a Contract that is compliant with applicable federal procurement standards and other federal programmatic requirements for programs administered by the Federal Emergency Management Agency (“FEMA”), consistent with the Supplemental General Conditions (FEMA) document (herein after “Attachment D”).

Suppliers submitting proposal in response to this RFP shall provide complete responses to all requested information/qualifications and properly complete all required forms, including but not limited to those forms in the Compliance Forms document (herein after “Attachment E”).

OUC has scheduled a pre-response meeting for this RFP as set forth in the Pre-Response Meeting Invitation document (herein after “Attachment F”) http://www.ouc.com/

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Attachment A, Attachment B, Attachment B-1, Attachment B-2, Attachment C, Attachment D, Attachment E, and Attachment F have been attached to this RFP and are incorporated herein by this reference.

1.2 PRE-RESPONSE CONFERENCE

Attendance at the Pre-Response Conference will be optional. The Pre-Response Conference will be conducted via Microsoft Teams. To comply with security requirements, email names of attendees and company affiliations to the Buyer of Record at least 48 hours in advance of the meeting. The Buyer of Record will provide the Microsoft Teams link 24 hours prior to the Pre-Response Conference to the email address(es) provided by the Bidder(s).

Refer Attachment F for the Pro-Response Conference for details

1.3 TERM OF CONTRACT

The term of the Contract shall commence on the last date signed through May 31, 2027.

1.4 MINIMUM BIDDER QUALIFICATIONS

For the minimum bidder qualifications, refer to Attachment A and Attachment C hereof, that must be submitted with the Proposal.

1.5 PRICE AND COSTS

Prices documented in the submitted Proposal must remain firm throughout the contract period (including additional extensions, if applicable). Refer to Attachment B: Price Schedule that must be submitted with the Proposal. All pricing and costs must adhere to the requirements set forth in Attachment B-1 and Attachment B-2 of this RFP.

1.6 TERMS AND CONDITIONS

1.7 https://www.ouc.com/wp-content/uploads/2024/12/Procurement_procure_general_services.pdf

1.8 CONTRACT SAMPLE

Click here to view an OUC contract sample.

1.9 PROPOSAL EVALUATION CRITERIA

Refer to the Instructions to Bidders section of this document.

https://www.ouc.com/wp-content/uploads/2024/12/Procurement_procure_general_services.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_procure_general_services.pdf http://www.ouc.com/docs/procurement/proc_contract_agreement.pdf?sfvrsn=2

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2 BIDDER REQUIREMENTS AND QUALIFICATIONS

2.1 DETAILED SCOPE, REQUIREMENTS, & DRAWINGS

For the Detailed Scope of Work and Requirements, refer to Attachment A and complete Attachment C that must be submitted with the Proposal.

2.2 BIDDER INFORMATION & REQUIRED BIDDER QUALIFICATIONS

2.2.1 Bidder Information

For the Bidder Information, refer to Attachment C, that must be submitted with the Proposal.

2.2.2 Required Bidder Qualifications

For the Bidder Qualifications, refer to Attachment A and refer to Attachment C, that must be submitted with the Proposal.

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3 INSTRUCTIONS TO BIDDERS

3.1 LEGAL AND PUBLIC RECORD STATEMENT

As required by Florida’s Public Records Law, information provided to OUC in the course of business will be made available for public inspection and copying unless a specific statutory exemption applies.

3.2 CONFIDENTIALITY NOTICE TO BIDDERS

By submitting a proposal to OUC, each Bidder acknowledges and understands that OUC is a public agency subject to Chapter 119 Florida Statutes (“Public Records Law”). Any Proposal document the Bidder submits will become a public record when OUC provides notice of an intended decision or 30 days after opening the bids, proposals, or final replies, whichever is earlier. Trade Secrets, certain background financial information, and other items, may constitute exemptions to disclosure under the Public Records law.

3.2.1 Exemptions

If during the Proposal or Negotiation Phase a Bidder wishes to claim an exemption on any portion of its Proposal to OUC, the Bidder must identify the specific statutory exemption and do the following:

1. Submit a redacted version. Redact (black out) only those portions of the Proposal put forward for exemption.

2. Submit an un-redacted version of the same documents marked, “Confidential –Trade Secret/ Proprietary Information”. Both versions are to be submitted at the same time.

3.3 ACKNOWLEDGEMENT

1. From the issue date of this solicitation packet until a selection decision is made, no unauthorized contact related to this solicitation will be allowed between a Bidder, their employees or subcontractors and any OUC commissioner, officer, director, or staff, with the exception of the Buyer of Record. Any unauthorized contact will disqualify the Bidder from further consideration

2. The selected Bidder agrees to obtain, prior to award, Worker's Compensation, General Liability, Automotive, and other insurance requirements in accordance to the requirements in the terms and conditions specified in section 1.7.

3. All policies shall be subject to approval by OUC, and issued by companies authorized by the State of Florida’s Department of Insurance to conduct business in the State of Florida.

4. The selected Bidder agrees that it and its subcontractors have a Drug-Free Workplace Program that complies with Florida Statute §§ 287.087 and 440.101 et. seq., the Omnibus Employee Testing Act of 1991, 49 Code of Federal Regulation § 391 and 40 (operation of commercial motor vehicles).

a. In addition, all subcontractors must implement a controlled substance and alcohol testing policy for safety sensitive positions as defined by the Commission’s Alcohol and Controlled Substance Testing Policy for Safety Sensitive Positions.

5. The selected Bidder’s employees and its subcontractors’ employees are further prohibited from being under the influence or impairment of alcohol on OUC property or work sites or at any time or place while conducting business with or on behalf of OUC.

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6. The selected Bidder shall submit only one proposal/bid in response to this solicitation packet, and shall have no financial interest in other entities submitting proposals/bid responses for the same solicitation packet.

7. Neither the selected Bidder, nor its affiliates, nor anyone associated with them shall have any potential conflict of interest due to any other clients, contracts, business relationships or property interests for this solicitation packet’s scope of work.

8. The selected Bidder shall disclose to OUC the name(s) of any OUC employee, contractor, or OUC Board Member who has a direct or indirect financial interest in the selected Bidder’s organization, or in the proposed transaction. A direct or indirect financial interest in the selected Bidder’s organization, or in the proposed transaction exists if the OUC employee, contractor, or Board Member:

a. Presently, or in the preceding twelve (12) months, has an ownership interest in the selected Bidder’s organization (other than as owner of less than 1% of the stock of a publicly traded corporation).

b. Works for, is a partner, officer, director, trustee, or consultant to the selected Bidder.

c. Has received grant, travel, honoraria, or other similar support from the selected Bidder

d. Has a right to receive royalties from the selected Bidder.

9. No member of the selected Bidder’s ownership, management, or staff shall have a vested interest in any aspect of OUC, nor any business or other relationship with any of OUC’s employees, officers, directors, or Board Members that creates a conflict of interest or the appearance of a conflict of interest.

10. No member of the selected Bidder’s ownership or management is presently applying for an employee position or actively seeking an appointment within OUC.

11. The selected Bidder, or authorized signatory, shall provide written notice to OUC in the event that a conflict of interest is identified at any time.

3.3.1 Statement of No Bid

The OUC Procurement Department is committed to continuously improving its processes to receive maximum participation from the industry/market. OUC is requesting that organizations, who do not wish to bid on this RFP, send the Buyer of Record an email briefly explaining their “no bid” decision. This response will help to improve the solicitation process and any future communications.

3.4 GENERAL INFORMATION

Bidders shall prepare Proposals in accordance with the requirements of these Instructions to Bidders.

Not preparing a Proposal, in accordance with such instructions, implies that the Bidder does not intend to comply with all of the proposed contract conditions. Such proposals will be considered irregular and may be rejected.

OUC will receive Proposals through the VendorLink system for goods, equipment, materials, and related services set forth in the included specifications and documents.

http://www.myvendorlink.com/

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3.4.1 Common Terms

OUC and Bidders (the parties) agree that the following phrases each shall have the meaning provided here and may be used interchangeably:

1. “Bidder(s)”, “Supplier(s)”, and “Proposer(s)” shall mean the organization, party, person, firm, company, corporation, partnership, joint venture, or other type of entity responding to this solicitation.

2. “Solicitation” shall mean , “Request for Proposal(s)”, “RFP”, “Request for Quote”, “RFQ”, “Invitation to Bid”, “ITB”, “Solicitation Package” or, “Solicitation Packet”, to which the Bidder is responding.

3. “Bid(s)”, “Proposal(s)”, or “Quote(s)” shall mean the documents formally submitted to OUC by each of the Bidders responding to this solicitation packet.

3.4.2 Submittal

Bidders shall submit Proposals in accordance with the instructions and schedule included in the solicitation containing these specifications and documents. Refer to Section 4: Proposal Submittal Format & Checklist and submit Proposal with all applicable content.

3.4.2.1 Alternate Proposals

If the Bidder submits an alternate proposal, they shall identify clearly the proposal as an “Alternate Proposal”. OUC may consider alternate proposals a blanket exception to the solicitation and reject the Proposal.

3.4.3 Signatures

An authorized representative of each Bidder shall:

1. Sign or e-sign the Proposal, give their full name and title, and provide the Bidder’s business name and address.

2. Enter the organization’s exact legal name on the Proposal.

3. Sign or e-sign compliance forms, if applicable.

3.4.4 Withdrawal

Bidders may withdraw, alter, and resubmit their Proposals through VendorLink at any time prior to the Proposal due date and time. Proposals may not be withdrawn, altered, or resubmitted after the Proposal due date and time. OUC may request clarifications and additional information after proposal submission.

3.5 ELECTRONIC SUBMITTAL OF THE PROPOSAL

To ensure correct Proposal formatting, Bidders shall:

1. Submit Proposals electronically through VendorLink.

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), and PowerPoint (.ppt or .pptx); Adobe Portable Document Format (.pdf); Compressed File (ZIP) formats.

3. Enable printing on files submitted.

4. Clearly identify the RFP Number, Name, Submission Date, and Bidder Name on the Response Cover Page on Bidder’s letterhead.

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5. Separate and identify each part of the submission (i.e. document type, form type, content type) with a divider/separation page.

6. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during proposal submission.

7. Follow all instructions outlined in this RFP and provide all requested information.

OUC may ask the selected Bidder to supply one hard copy set with original, written signatures and original compliance forms, prior to the contract execution. Do not submit following both methods unless otherwise instructed.

3.6 COMPLIANCE FORMS

3.6.1 Public Entity Crimes

Each Bidder shall submit copies of an executed and notarized Sworn Statement under Section

287.133 (3)(a) and 287.135, Florida Statutes, on Public Entity Crimes and Scrutinized Companies.

3.6.2 Dispute Disclosure

Each Bidder shall submit copies of an executed Dispute Disclosure form.

3.7 RESERVED

3.8 PROPOSAL PREPARATION COSTS

OUC shall provide, without charge, one set of the specifications and documents to prospective Bidders for preparation of proposals. Addenda documents will be issued only to prospective Bidders registered in VendorLink.

This solicitation does not commit OUC to pay any costs incurred in the preparation and submission of the Proposal or to pay any other costs incurred prior to award.

3.9 EXCEPTIONS

OUC is seeking proposals that meet all technical and commercial requirements as outlined in this solicitation. If a Bidder takes exception to any solicitation requirement or condition, the exception must be specifically stated on the Exception Form provided in Attachment E. OUC shall consider only those exceptions written on the form at the time the Proposal is submitted. The Bidder acknowledges that any exception taken to the solicitation criteria (including submitting an alternate proposal) may result in OUC determining the Proposal to be nonresponsive.

For the avoidance of doubt, all exceptions, clarifications, deviations, variances, or modifications to the specifications and/or any requirements, terms, and conditions as stated in this RFP (no matter how slight) shall be stated in the Exceptions Form for this RFP. If no exceptions, clarifications, deviations, variances, or modifications are stated in the Exceptions form for this RFP, it shall be construed that the Proposal fully complies with the requirements, terms, and conditions as originally stated in this RFP. Any exceptions, clarifications, deviations, variances, or modifications not submitted in the Exceptions Form for this RFP, as required herein, may be grounds for rejecting the Proposal and/or the Services.

3.10 CLARIFICATIONS

If a prospective Bidder has doubt as to the true meaning of any part of the solicitation, they may submit a written request for clarification through email to the Buyer of Record; verbal requests will mailto:support@evendorlink.com http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_dispute_disclosure_form.pdf?sfvrsn=2

SCM-RFP-T-01 – Request for Proposal Template Final EMERGENCY 2025 -RFP 8325 not be accepted. The Bidder must reference the Solicitation Package page number and section heading on any clarification requests

Failure of the Bidder to request information or make inquiries will not relieve them of any responsibility to perform under the terms of any contract awarded for the work in accordance with subsequent clarifications.

OUC shall issue an addendum to all Bidders, via VendorLink, once an inquiry is clarified and/or answered. Verbal responses will not be provided and are not binding on OUC.

3.11 LOCAL CONDITIONS

Each Bidder shall have thorough knowledge of conditions, factors, and scope of work, which would affect the execution and completion of the requested work. If required, site visits will be held the day of the Pre-Response Conference unless otherwise arranged.

Bidders shall investigate properly and consider all such factors in the preparation of every Proposal submitted. OUC shall not permit claims for financial adjustment based on the lack of prior information or its effect on the cost of the work.

3.12 OPENING

OUC shall open Proposals on the RFP Due Date at 2:30 p.m. EST at 100 West Anderson Street, Orlando, Florida. If required, at a public opening, OUC shall read only the Bidder name and if they have provided all the required information. OUC shall not share any other information at this time, with the exception of solicitations for construction or repairs on public works projects in which the price is submitted. Proposals not meeting the requirements may be rejected.

All questions concerning this solicitation must reference the document page number, and section heading. OUC shall answer questions and post them to VendorLink as an addenda to the solicitation.

3.13 SOLICITATION SELECTION SCHEDULE

OUC shall adhere to the stated schedule during the solicitation process, unless a change notice is issued to the Bidders via a written addendum. OUC reserves the right to postpone the date and time announced for the opening of proposals at any time.

OUC expects Proposals to address all of the information requested in the solicitation and subsequent clarifications, and to reflect the capabilities of the Bidder.

Bidders shall submit any supplemental information, and list any variations on the Exceptions form, in accordance with Section 4, Proposal Submittal Format & Checklist.

3.14 PROPOSAL ACCEPTANCE AND REJECTION

OUC reserves the right to accept the Proposal which, in its judgment, is the most responsive and responsible Proposal and to reject any and all proposals; as well as waive irregularities and formalities in any proposal that is submitted.

Without limiting the generality of the foregoing, OUC may reject any proposals which are incomplete or irregular; Proposals which omit any one or more items for which the solicitation requires, any Proposals which omit unit prices if unit prices are required, any Proposals from Bidders who have previously failed to satisfactorily complete contractual obligations.

1. The following shall cause an automatic rejection of the proposal:

a. Proposals delivered/submitted after the 2:00 p.m. due date

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b. Failure to submit a Bid Bond (if required)

c. Failure to attend a mandatory Pre-Response Conference and/or any mandatory presentation (if required)

d. Failure to submit a signed Payment and Performance Bond Compliance Form when (a) a Payment and Performance Bond is required or (b) alternate payment and performance security permissible under Section 255.05, Florida Statutes is required

2. The following items may cause a rejection of the proposal:

a. Failure to submit copies of any of the signed & notarized (where required) forms:

i. Statement on Public Entity Crimes form

ii. Dispute Disclosure

b. Failure to state exceptions, clarifications, deviations, variances, or modifications to the specifications and/or any requirements, terms, and conditions as stated in this RFP (no matter how slight) in the Exceptions Form for this RFP.

3.15 PROPOSAL EVALUATION CRITERIA

OUC shall evaluate the Proposals based on the information provided by each of the Bidders. OUC’s review may include, but may not be limited to the following categories:

1. Qualifications and Experience, including past performance for OUC

2. Responsiveness to Requirements

3. Safety and Quality Programs

4. Financial Soundness of Organization

5. Price

OUC reserves the right to negotiate with Bidders who submitted responsive and responsible Proposals in the best interest of the OUC Commission. This negotiation process may occur prior to OUC Commission approval. Each Bidder acknowledges that OUC shall evaluate all Proposals and may initiate clarification discussions or seek additional information from all or some of the Bidders to fully understand any unclear elements of their Proposals. Following clarification, OUC may initiate negotiations with the Bidder considered to be the most responsive and responsible. If no agreement is reached with the highest ranked Bidder, OUC may reject all Proposals or continue negotiations with each subsequently ranked Bidder until an acceptable deal is reached. A final contract award may be contingent upon OUC Commission and legal approval.

OUC reserves the right to consider historic information and facts, whether gained from the Bidder’s Proposal, question and answer conferences, references, and/or other sources during the evaluation process. OUC may conduct such investigations to assist with the evaluation of any Proposal. The investigation also serves to establish the Bidders’, subcontractors’, and other related entities’ responsibility, qualifications, and financial ability to fulfill the Proposal requirements to the Commission’s satisfaction, within the prescribed time.

The Bidder solely is responsible to submit information related to the evaluation categories. OUC is under no obligation to solicit such information. Failure of the Bidder to submit information may cause an adverse impact on the Proposal’s evaluation.

http://www.ouc.com/docs/procurement/proc_paymt_perform_bond_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_dispute_disclosure_form.pdf?sfvrsn=2

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3.16 CANCELATION

Prior to the final execution of a Contract or full Notice to Proceed, OUC reserves the right to rescind said award without prior notice to Bidders. In addition, OUC may reject all Proposals, reissue the solicitation packet, or re-award the contract.

3.17 BID BOND (IF APPLICABLE)

Bidder may be required to submit a certified check or cashier’s check drawn on an acceptable bank, or an acceptable Bidder’s bond executed by the Bidder and a surety company authorized to do business in the State of Florida. The value of the bid bond shall be five percent (5%) of the proposal price schedule. When submitting a Proposal through VendorLink, the Bidder shall provide a copy of the check and express mail the original check to the delivery location provided on the first page of the Solicitation Packet Form.

The bid bond guarantee shall be made payable without condition to OUC. The amount of the check or bond may be retained by and forfeited to OUC as liquidated damages if the Proposal results in a contract award and the Bidder fails to honor the accepted terms.

OUC shall return the selected Bidder’s bid bond when that Bidder executes the contract and files a satisfactory payment and/or performance bond, if required. OUC may retain the bid bond of the second highest ranked Bidder for a period not to exceed thirty (30) days, pending the execution of the contract by the selected Bidder. OUC shall return the bid bond of each unsuccessful Bidder upon request, after the contract is awarded or when the Proposal is rejected.

3.18 PAYMENT AND PERFORMANCE BOND (IF APPLICABLE)

The selected Bidder may be required to furnish a Payment and Performance Bond to OUC per Florida Statutes; Section 255.05 equal to 100 percent of the contract price. A Payment and Performance Bond may be required at the time of the Emergency Event. The cost of such bonds shall be stated as a separate line item in the Proposal.

A surety company, authorized to do business in the State of Florida and acceptable to OUC, shall sign the bond. The Performance Bond and Payment Bond shall be dated with the actual execution date.

With these bonds, the responsible party shall file certified copies of the power of attorney of such attorney-in-fact signing the bond on behalf of the surety, and such certificates shall be certified to show that such power of attorney was in effect to and including the date of the actual execution of the bonds. Any bonds submitted by a surety or its agent shall be conclusively presumed to have been authorized by and binding upon the surety company irrespective of the date shown on the power of attorney.

If bonds are required, they shall remain in full force and effect until satisfactory completion of any specified performance guarantee tests, or satisfactory completion of all other contractual requirements, whichever shall occur last. Upon recording of the performance and payment bond (if applicable) Bidder shall provide OUC three (3) copies.

OUC shall furnish a copy of the selected Bidder’s bond to any lienor demanding that bond under the provisions of Florida Statute 713.23.

3.19 CONTRACT EXECUTION

The selected Bidder shall execute the necessary contractual forms, and return the executed forms within ten (10) business days of receipt of forms for execution.

http://www.ouc.com/docs/procurement/proc_paymt_perform_bond_form.pdf?sfvrsn=2

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3.20 AWARD

OUC reserves the right to award a single or multiple contracts for all proposal items, or to award separate contracts for single proposal items or any combination of such items; or to make no contract award.

OUC shall be the sole judge of its own best interests, the proposals, and the resulting contract. An award may be made to the most responsive and responsible organization whose proposal is determined to be the most advantageous to OUC. The Commission’s decision shall be final and OUC’s rights include the ability to:

1. Reject any or all proposals or parts thereof

2. Issue subsequent solicitations

3. Cancel the entire solicitation

4. Remedy technical errors on the solicitation

5. Negotiate with any, all or none of the Bidders

6. Award a contract to one or more Bidders or none at all

7. Accept other than the lowest price

8. Waive informalities and irregularities in proposals

3.21 TAXES, PERMITS, AND LICENSES

The Bidder's attention is directed to the General Terms and Conditions and the Florida Statutes regarding taxes, permits, and licenses. It shall be the Bidder's responsibility to determine the applicable taxes, permits, and licenses. If the Bidder has doubt as to whether or not a tax, permit, or license is applicable, they shall state in their proposal whether this item has been included in their proposal price and the amount of the applicable tax, permit, or license in question.

3.22 ERROR AND OMISSIONS

Bidders or their authorized representatives are expected to be fully informed as to the conditions, requirements and specifications before submitting proposals; failure to do so will be at the Bidder’s own risk. Neither law nor regulations make allowance for errors either of omission or commission on the part of Bidders. In case of error of extension of prices in the proposal, the unit price shall govern.

3.23 PROPOSAL SUBMITTAL FORMAT

Bidders shall complete all required forms, and include them in the proposal submittal package with any other required information. Refer to Section 4, Proposal Submittal Format & Checklist for more information.

3.23.1 OUC Policies and Procedures for Bidders

The Bidder shall read and comply with OUC’s policies and procedures before submitting this Proposal:

1. Contractor Security Policy

2. Bid Protest Guidance

3. Generic Contractor Orientation http://www.ouc.com/docs/procurement/procure_contractor_sec_pol.pdf?sfvrsn=2 http://shareouc/procuretopay/Shared%20Documents/Linked%20Procedures%20and%20Artifacts/SCM-BID-G-01%20Bid%20Protest.pdf http://www.ouc.com/docs/procurement/procure_contractor_orientation_stanton.pdf?sfvrsn=4

SCM-RFP-T-01 – Request for Proposal Template Final EMERGENCY 2025 -RFP 8325

4. Drug and Alcohol Free Workplace and Testing Policy

5. All policies – OUC Procurement Services Department website

These policies and any supplemental policies provided at contractor orientation are hereby fully incorporated into this RFP by reference and to the extent applicable to the Supplier in the performance of its work. Supplier and its subcontractors, suppliers, agents, and employees shall fully comply with all such policies as amended from time to time. To the extent any clause or provision of these policies and any supplemental policies provided, or portion thereof, is deemed unenforceable or illegal or becomes unenforceable or illegal by reason of any existing or subsequently enacted executive order, legislative action, or decree of a court of competent jurisdiction, said clause or provision of these policies and any supplemental policies provided , or portion of said clause or provision, shall be deemed of no effect and shall be automatically deleted from this RFP, and said clause or provision of these policies and any supplemental policies provided, or portion thereof, shall in no manner affect the legality or enforceability of this RFP.

3.24 SIGNATURES

By submitting this proposal with the authorized electronic signature, the Bidder hereby declares that, in all respects for and in good faith, without collusion or fraud:

1. Only the individuals or organizations interested in this proposal/bid response as principal or principals are named in this Proposal.

2. No other individuals or organizations than mentioned in this Proposal have any interest in this Proposal/Bid Response or in the subsequent contract.

3. This Proposal/Bid Response is made without connection with any other person, company, or parties likewise submitting a Proposal/Bid Response.

Bidders shall prepare Proposals in accordance with the Instructions to Bidder’s document. Failure to submit the necessary forms may cause a rejection of the proposal. The Bidder hereby agrees to provide the services and/or items specified in the solicitation packet at the prices quoted pursuant to the requirements of this document.

http://www.ouc.com/docs/procurement/proc_alc_cont_subs_abuse_policy.pdf?sfvrsn=2 http://www.ouc.com/doing-business-with-ouc/procurement

SCM-RFP-T-01 – Request for Proposal Template Final EMERGENCY 2025 -RFP 8325

4 PROPOSAL SUBMITTAL FORMAT & CHECKLIST

A checkmark (✓) on the items below indicates these are applicable items and the terms and conditions stated in earlier sections are applicable. Bidders shall complete all the forms checked (✓) below, and include them in the proposal submittal package in order with any other information.

Provide a written signature on all original forms and, when required, a notary stamp. Scan & upload these forms with the Proposal.

Technical Response File (checked if applicable)

Tab 1 – Cover Page

Proposal Cover Page on Bidders Letterhead

Bidder Information as listed in Section 2.2.1

Tab 2 – Bidder Background and Qualifications

References and Qualifications listed in Section 2.2

Tab 3 – Response to Requirements

Response to all Requirements as listed in Section 2 and any applicable Attachments

Tab 4 – Compliance Forms

Submit at time of proposal

Exceptions

Sworn Statement on Public Entity Crimes and Scrutinized Companies Under Florida Statutes, Section 287.133 (3) (a) and 287.135

Dispute Disclosure

☐ Bid Bond as described in Section 3.18 (If Applicable)

Addenda (If Applicable)

Provided at time of award

Copy of Company’s Business License

Copy of Insurance Certificate

W-9 Form

☐ Payment & Performance Bond as described in Section 3.18 (If Applicable) http://www.ouc.com/docs/procurement/proc_exceptions_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_dispute_disclosure_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_addenda_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_w9_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_paymt_perform_bond_form.pdf?sfvrsn=2

Page 18 of SCM-RFP-T-01 – Request for Proposal Template Final EMERGENCY 2025 -RFP 8325

5 ATTACHMENTS

Attachment A: Detailed Scope of Work & Requirements

Attachment B: Price Schedule

Attachment B-1:

Attachment B-2:

Attachment C:

Attachment D:

Attachment E:

Attachment F:

Pricing Requirements

Hurricane Invoicing Procedures

Bidder Information/Qualifications

Supplemental General Conditions (FEMA)

Compliance Forms

Pre-Response Conference Invitation

Page 19 of SCM-RFP-T-01 – Request for Proposal Template Final EMERGENCY 2025 -RFP 8325

DETAILED SCOPE OF WORK & REQUIREMENTS

Orlando Utilities Commission RFP 25 8325 OQ – Emergency Line Clearance

2025 Final RFP 8325

DETAILED SCOPE OF WORK & REQUIREMENTS

Upon selection of the awarded Supplier(s), OUC may enter into a contract with each selected Supplier(s), specifying the terms and conditions and base pricing. OUC will issue a Purchase Order in association to each individual Vegetation Management Service for each Emergency Event. In addition, the Purchase Order may carry additional terms and conditions as required by FEMA or updated policies, if necessary.

At a minimum, Supplier shall:

A. Have been in business performing similar services for at least five (5) years.

B. Employ qualified line-clearance tree trimmers who are trained to work around energized transmission and distribution power lines, in accordance with OSHA Standard 1910.269(r).

The scope of work may include, but is not limited to:

Provide storm restoration tree and vegetation line clearance services along transmission and distribution access and rights of way.

Awarded Suppliers agree to provide all labor, supervision, tools, equipment, and material necessary to perform the work required for Orlando Utilities Commission (sometimes also referred to as the Commission or OUC). Each selected Supplier shall have on-site storm coordinator for each Emergency Event. Work shall be coordinated through the Supplier’s on-site storm coordinator, who will work with OUC’s Vegetation Management Specialist (Designated Representative), identified at the time of PO issuance. A qualified Supplier must be able to respond immediately to an OUC declared Emergency Event and may be requested to provide back-up support for an Emergency Event, such as a storm/hurricane restoration, twenty-four hours a day/seven days a week (24/7).

Supplier’s responsibilities shall include providing OUC with assistance clearing facilities that become compromised by vegetation as a result of hurricanes, tornadoes, or other major natural or manmade disasters.

The scope of work may include providing clearing services in OUC’s 1300 miles of overhead distribution facilities and 212 miles of transmission right of way corridor (165 miles rural and 47 miles urban). The location of the work shall be any job site within the boundaries of OUC’s service territory and/or OUC facilities. Roughly a third of OUC’s distribution line service territory is considered non-truck accessible (rear lot). Depending on the severity of the event, the Supplier may be asked to provide specific equipment and skill sets for clearing (i.e. mini-buckets, climbers, etc.).

Supplier shall be prepared to provide emergency support services for Emergency Event(s) before, during, and after severe weather conditions at the direction of OUC, or following a natural or manmade disaster.

Orlando Utilities Commission RFP 25 8325 OQ – Emergency Line Clearance

2025 Final RFP 8325

During a disaster Emergency Event, the services requested for line clearance work do not usually require debris removal services, as the work is performed using a ‘cut-drop’ methodology only.

Debris removal is not a part of this agreement and will not be performed.

The Supplier should provide the requested information/qualification details requested in Attachment C: Bidder Information/Qualifications.

Upon selection of the awarded Supplier(s), OUC may enter into a contract with each selected Supplier(s), specifying the terms and conditions and base pricing. OUC will issue a Purchase Order f o r t h e Service and corresponding Emergency Event. In addition, the Purchase Order may carry additional terms and conditions as required by FEMA or updated policies, if necessary.

OUC will seek to negotiate the time and material pricing provided in the Supplier proposal. Each PO issued by OUC before, during or following an Emergency Event will include a not to exceed amount (“Ceiling Price”) The proposal shall include a description of the Supplier’s capabilities and experience with providing the requested services, including a description of any special qualifications which are indicative of working familiarity with similar projects.

Only Exceptions documented on the Exceptions Form will be considered. Any exceptions, clarifications, deviations, variances, or modifications not submitted in the Exceptions Form for this RFP, as required herein, may be grounds for rejecting the Proposal and/or the Services.

Page 20 of SCM-RFP-T-01 – Request for Proposal Template Final EMERGENCY 2025 -RFP 8325

PRICE SCHEDULE

Pricing needed from Bidders is uploaded in VendorLink; in Excel Spreadsheet Format. Input your information in the spreadsheet and attach your proposed pricing in the same format (do not .pdf attachment or password protect).

Price Cost Schedule - ATTACHMENT B NOTE: OUC reserves the right to award the contract to multiple Suppliers.

ALL the below rates shall remain firm. Please state below when ST/OT/DT rates apply.

Standard Time (ST) when does it apply:

Overtime (OT) when does it apply:

Double Time (DT) when does it apply:

1. 2025 Hourly Labor Rates

POSITION

Supervisor

Mobile Mechanics

Onsite Safety Coordinators

General Foreman

Crew Foreman

Climber

Trimmer

Grounds Person

Equipment Operator

2. 2025 Hourly Equipment Rates

EQUIPMENT

Aerial Lift 70’-75’ 2WD

Aerial Lift 70’-75’ 4WD

Aerial Lift 50’-60’ 2WD

Aerial Lift 50’-60’ 4WD

Backyard Bucket and Trailer 40’ Reach

Squirt Boom Bucket 37’-45’ Bucket Reach

Manual Crew Truck

Jarraff – Minimum Cutting Height 75’

Fecon – Tracked Skidsteer

Disc Brush Chipper – 12” Cutter Head

Lg. Disc Brush Chipper – 19” Cutter Head

Tractor 4x4, with transporter

Mower Bat Wing - Minimum Width 15’

Brown Tree Cutter – Minimum Width 5’

Chain Saw – Small 14” bar

Chain Saw – Medium 20-24” bar

Chain Saw – Large 28” bar

Pole Saw

Dump Truck

Prentice Loader

Pickup Truck Vehicle 4WD – 1/2 ton

Pickup Truck Vehicle 4WD – 3/4 ton

OTHER EQUIPMENT

Note: If any crew rates differ from those listed above, whether due to union agreements or regional variations, please enter the applicable labor and equipment rates below in Section 3 and 4. Be sure to specify the relevant area names so OUC can identify which workgroup these rates apply to.

Please state when ST/OT/DT rates apply for each area, if they vary from above, in the section below Section 4.

At the time OUC requests any crew(s)/equipment and Supplier agrees to send said crew(s)/equipment, the Supplier will identify (prior to OUC incurring any costs) the applicable rate corresponding to the applicable crew(s)/equipment agreed upon.

3. 2025 Unionized or Regional Hourly Labor Rates Area 1 Area 2 Area 3 Area 4 Area 5 Area 6 Area 7 Area 8 Area 9 Area 10

RFP# 8325 OQ Emergency Line Clearance

HOURLY RATES OT HOURLY

RATES

HOURLY RATES

DT HOURLY

RATES

Labor Classification - Standard Time ST ST ST ST ST ST ST ST ST ST Supervisor

Mobile Mechanics

Onsite Safety Coordinators

General Foreman

Crew Foreman

Climber

Trimmer

Grounds Person

Equipment Operator

Labor Classification - Overtime OT OT OT OT OT OT OT OT OT OT Supervisor

Mobile Mechanics

Onsite Safety Coordinators

General Foreman

Crew Foreman

Climber

Trimmer

Grounds Person

Equipment Operator

Labor Classification - Double Time DT DT DT DT DT DT DT DT DT DT Supervisor

Mobile Mechanics

Onsite Safety Coordinators

General Foreman

Crew Foreman

Climber

Trimmer

Grounds Person

Equipment Operator

4. 2025 Hourly Equipment Rates

EQUIPMENT Area 1 Area 2 Area 3 Area 4 Area 5 Area 6 Area 7 Area 8 Area 9 Area 10 Aerial Lift 70’-75’ 2WD

Aerial Lift 70’-75’ 4WD

Aerial Lift 50’-60’ 2WD

Aerial Lift 50’-60’ 4WD

Backyard Bucket and Trailer 40’ Reach

Squirt Boom Bucket 37’-45’ Bucket Reach

Manual Crew Truck

Jarraff – Minimum Cutting Height 75’

Fecon – Tracked Skidsteer

Disc Brush Chipper – 12” Cutter Head

Lg. Disc Brush Chipper – 19” Cutter Head

Tractor 4x4, with transporter

Mower Bat Wing - Minimum Width 15’

Brown Tree Cutter – Minimum Width 5’

Chain Saw – Small 14” bar

Chain Saw – Medium 20-24” bar

Chain Saw – Large 28” bar

Pole Saw

Dump Truck

Prentice Loader

Pickup Truck Vehicle 4WD – 1/2 ton

Pickup Truck Vehicle 4WD – 3/4 ton

OTHER EQUIPMENT

Enter NameEnter Name Enter Name Enter Name Enter Name Enter NameEnter Name of Union or Regional Area in each column with hourly labor rates for ST, OT, and DT Enter Name Enter Name Enter NameEnter Name

Area 1 Standard Time (ST) when does it apply:

Area 1 Overtime (OT) when does it apply:

Area 1 Double Time (DT) when does it apply:

Area 2 Standard Time (ST) when does it apply:

Area 2 Overtime (OT) when does it apply:

Area 2 Double Time (DT) when does it apply:

Area 3 Standard Time (ST) when does it apply:

Area 3 Overtime (OT) when does it apply:

Area 3 Double Time (DT) when does it apply:

Area 4 Standard Time (ST) when does it apply:

Area 4 Overtime (OT) when does it apply:

Area 4 Double Time (DT) when does it apply:

Area 5 Standard Time (ST) when does it apply:

Area 5 Overtime (OT) when does it apply:

Area 5 Double Time (DT) when does it apply:

Area 6 Standard Time (ST) when does it apply:

Area 6 Overtime (OT) when does it apply:

Area 6 Double Time (DT) when does it apply:

Area 7 Standard Time (ST) when does it apply:

Area 7 Overtime (OT) when does it apply:

Area 7 Double Time (DT) when does it apply:

Area 8 Standard Time (ST) when does it apply:

Area 8 Overtime (OT) when does it apply:

Area 8 Double Time (DT) when does it apply:

Area 9 Standard Time (ST) when does it apply:

Area 9 Overtime (OT) when does it apply:

Area 9 Double Time (DT) when does it apply:

Area 10 Standard Time (ST) when does it apply:

Area 10 Overtime (OT) when does it apply:

Area 10 Double Time (DT) when does it apply:

Price Cost Schedule - ATTACHMENT B NOTE: OUC reserves the right to award the contract to multiple Suppliers.

ALL the below rates shall remain firm. Please state below when ST/OT/DT rates apply.

Standard Time (ST) when does it apply:

Overtime (OT) when does it apply:

Double Time (DT) when does it apply:

1. 2026 Hourly Labor Rates

POSITION

Supervisor

Mobile Mechanics

Onsite Safety Coordinators

General Foreman

Crew Foreman

Climber

Trimmer

Grounds Person

Equipment Operator

2. 2026 Hourly Equipment Rates

EQUIPMENT

Aerial Lift 70’-75’ 2WD

Aerial Lift 70’-75’ 4WD

Aerial Lift 50’-60’ 2WD

Aerial Lift 50’-60’ 4WD

Backyard Bucket and Trailer 40’ Reach

Squirt Boom Bucket 37’-45’ Bucket Reach

Manual Crew Truck

Jarraff – Minimum Cutting Height 75’

Fecon – Tracked Skidsteer

Disc Brush Chipper – 12” Cutter Head

Lg. Disc Brush Chipper – 19” Cutter Head

Tractor 4x4, with transporter

Mower Bat Wing - Minimum Width 15’

Brown Tree Cutter – Minimum Width 5’

Chain Saw – Small 14” bar

Chain Saw – Medium 20-24” bar

Chain Saw – Large 28” bar

Pole Saw

Dump Truck

Prentice Loader

Pickup Truck Vehicle 4WD – 1/2 ton

Pickup Truck Vehicle 4WD – 3/4 ton

OTHER EQUIPMENT

Note: If any crew rates differ from those listed above, whether due to union agreements or regional variations, please enter the applicable labor and equipment rates in Section 3 and 4. Be sure to specify the relevant areas so OUC can identify which workgroup these rates apply to.

Please state when ST/OT/DT rates apply for each area if they vary from above.

3. 2026 Unionized or Regional Hourly Labor Rates Area 1 Area 2 Area 3 Area 4 Area 5 Area 6 Area 7 Area 8 Area 9 Area 10

Labor Classification - Standard Time ST ST ST ST ST ST ST ST ST ST Supervisor

Mobile Mechanics

Onsite Safety Coordinators

General Foreman

Crew Foreman

Climber

Trimmer

Grounds Person

Equipment Operator

Labor Classification - Overtime OT OT OT OT OT OT OT OT OT OT Supervisor

Mobile Mechanics

Onsite Safety Coordinators

General Foreman

Crew Foreman

Climber

Trimmer

Grounds Person

Equipment Operator

Labor Classification - Double Time DT DT DT DT DT DT DT DT DT DT Supervisor

Mobile Mechanics

Onsite Safety Coordinators

General Foreman

Crew Foreman

Climber

Trimmer

Grounds Person

Equipment Operator

4. 2026 Hourly Equipment Rates

EQUIPMENT Area 1 Area 2 Area 3 Area 4 Area 5 Area 6 Area 7 Area 8 Area 9 Area 10 Aerial Lift 70’-75’ 2WD

Aerial Lift 70’-75’ 4WD

Aerial Lift 50’-60’ 2WD

Aerial Lift…