MINOS High Bay Roof Replacement & Masonry Wall Repair

Fermi National Accelerator Laboratory, procuring on behalf of the Department of Energy, seeks proposals for removal and replacement of the MINOS Service Building high bay roof and masonry wall repairs at the Fermilab site in Batavia, Illinois, with proposals due October 6, 2026 at 5:00 p.m. CT. This is a Total Small Business set-aside under NAICS 236220 with a $45 million size standard.

Place of performance is the MINOS Service Building (FIMS 785) on the Fermilab site in Kane County, Illinois, adjacent to Batavia. The roof replacement scope covers approximately 4,444 square feet; masonry repair includes approximately 5,980 square feet of brick masonry (4,650 SF exterior face, 1,330 SF interior/roof-side face) and 200 linear feet of coping stone on the north parapet wall. The project operates under a 140-calendar-day schedule with milestones spanning masonry investigation and repair (Days 0-65), a 30-day curing period (Days 65-95), roof replacement (Days 95-125), and project completion (Days 125-140). The anticipated Notice to Proceed is approximately November 16, 2026.

The roofing system must be a Sika Sarnafil adhered PVC membrane assembly (80-mil minimum, FM RoofNav Assembly No. 461650-0-0) with a 30-year total system labor and material warranty, R-30 minimum insulation (5.2 inches total), and wind-uplift resistance ratings from -28 lbf/sq. ft. in the roof interior to -87.6 lbf/sq. ft. at corners. The roofing installer must hold NRCA ProCertified credentials with a minimum of five years' experience as a Sika-authorized applicator (Elite or Partner level) and must submit references for five similar projects completed within the previous three years, including at least three Sarnafil PVC projects. Masonry work requires Medium Ironspot 46 Velour brick per ASTM C216 Grade SW Type FBS, with approximately 125 matching 8x8 face bricks furnished by the owner at no cost. All work is subject to Davis-Bacon prevailing wage requirements (IL20260008 rates, effective May 18, 2026, covering Kane County trades), Buy American construction materials requirements, weekly certified payroll submission via LCPTracker, and Fermilab Environment, Safety & Health compliance including 10 CFR 851 and 835, OSHA standards, and NFPA codes.

Offerors must obtain Sika Authorized Applicator certification (Elite or Partner level) for Sarnafil PVC systems and Johns Manville Peak Advantage Contractor certification (Peak level minimum) prior to proposal submission. The contract is firm fixed price for roof replacement and unit-priced firm fixed price for masonry wall repair, evaluated as Best Value with Tradeoffs. Technical Proposal (70 points) weights project approach, safety compliance, and schedule at 30 points; past performance at 25 points (minimum five recent projects including three Sarnafil PVC projects); and organization structure and key personnel at 15 points. Business/Management Proposal (30 points) covers price, bid guarantee (minimum 20 percent of total proposed evaluation price, capped at $3 million), certifications, and safety/quality documentation. A bid bond equal to at least 20 percent of the total proposed evaluation price (not to exceed $3 million) is required. Performance and payment bonds at 100 percent of the original contract price are required for subcontracts exceeding $150,000. Monthly progress payments are made at 10 percent retainage until final completion and acceptance.

Amendment 02 was issued September 25, 2026, providing responses to prospective offeror questions, the attendance sheet from the second site visit (September 16, 2026 at 1:00 p.m. CT), and revisions to the Price Proposal Form, architectural drawings, and PVC roofing specifications. A first site visit was held September 9, 2026 at 9:00 a.m. CT. Offerors must acknowledge receipt of Amendment 02 prior to the proposal deadline via email, signed return, or inclusion in the proposal letter. Questions were due September 18, 2026. Procurement Specialist is Danielle Amico (damico@fnal.gov, 630-840-3207); Construction Manager is Jacquelyn Dragovich (jdragovi@fnal.gov, 630-840-5440).