Exhibit Q Business Visitor Registration Instructions and Directions-MinosRoof_MasonryWall.pdf
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- Solicitation number
- ISD_384202_DA
About this file
This document provides Business Visitor Registration Instructions and Directions for the Pre-Proposal Meeting and Site Visit associated with a federal contract opportunity. The pre-proposal meeting and site visit will be held on Wednesday, September 9, 2026 at 9:00 a.m. Central Time at Fermilab in Batavia, Illinois. Visitors must enter through the West Gate Pine Street Entrance, where all attendees are required to obtain a Business Visitor Badge at the Fermilab Badging Office before proceeding to the MINOS Service Building. All business visitors must present a valid REAL ID at the security gate and will receive an informal letter with a QR Code upon access approval, which must be presented upon arrival.
To gain site access, prospective offerors must complete the Site Access and Badging form available at the provided ServiceNow link. The access request must be approved by the Point of Contact, Danielle Amico, and routed to the Foreign National Access Program (FNAP) office and Export Control for verification if the visitor is a non-U.S. citizen. The form requires standard personal information, primary contact details, company/home institution information, and agreement to the Community Standard Agreement. Non-U.S. citizens will receive additional onboarding instructions via WorkDay and a formal invitation letter for visa purposes if needed. Questions about request status should be directed to access@fnal.gov.
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BUSINESS VISITOR REGISTRATION INSTRUCTIONS & DIRECTIONS
As indicated in Section 3, Pre-Proposal Meeting/Site Visit in the Request for Proposal (RFP) Instruction to Offerors document, the Pre-Proposal Meeting and Site Visit will be held on Wednesday, September 9, 2026 at 9:00 a.m. CT at the Fermilab Badging Office for badging (See Fermilab Site Map). From there, we will go to the MINOS Service Building. These locations are circled in red on the Fermilab Site Map.
Directions (See Fermilab Site Map) to Fermilab Badging Office (badging) then to MINOS Service Building (Site Visit)
West Gate – Pine Street Entrance **All visitors must enter through Pine Street to obtain their Business Visitor Badge!**
1. Go East on Pine Street and cross over Kirk Road.
2. Use the Visitor & Multiple Passenger entry lane so the Security Officer can verify your site access. The Fermilab Badging Office will be on the right. See the Fermilab Site Map, circled in red, on South Side of Pine Street.
3. After receiving your Visitor Badge, we will go to the MINOS Service Building (circled in red).
Completing Business Visitor Form
General Information
1. Fill out the Site Access and Badging form at the following:
https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65 ff621f961975
- Once submitted, the access request will need to be approved by the POC.
- In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access
Program (FNAP) office and Export Control for verification and approval.
- If you have questions about the status of your request, contact access@fnal.gov.
2. Once access is approved:
- Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.
- Onsite visitors will receive an informal letter with a QR Code, which must be presented upon arrival.
- Business visitors are also required to show a valid REAL ID at the security gate.
- After checking with the Security Officer, BVs will proceed to the Fermilab Access and
Badging Center to get their BV badge/sticker.
- In addition to the informal letter, onsite non-U.S. visitors will receive a formal invitation letter that can be used, if needed, in the visa process https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 mailto:access@fnal.gov
Helpful Information for Completing the Form
Access Request
Reason for Access: Business Visitor
Request Previous Account
Yes or No
Access
What Fermilab Affiliation will you be visiting? Finance Point of Contact Danielle Amico Purpose of Visit Procurement Meeting Description Site Visit Request for Onsite Access Onsite From September 9, 2026 To September 9, 2026 Fermilab Business Site Batavia, Illinois What Building MINOS Service Building
Personal Information
Self-Explanatory County of Citizenship County of Birth Region of Birth
Primary Contact Information
Primary email address Confirm primary email address Primary Phone Device Primary country phone code
Primary Home Institution
Company/Home Institution INCLUDE THE COMPANY YOU ARE REPRESENTING!!
Country Include YOUR company’s country, state, address, etc.
State Address City Postal Code
Community Standard Agreement Check Box I Agree
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