Exhibit P Summary of Required Solicitation Documents.pdf

SUMMARY OF REQUIRED SOLICITATION DOCUMENTS

PART 1: TECHNICAL PROPOSAL (RESPONSES TO TECHNICAL EVALUATION CRITERIA)

TECHNICAL EVALUATION FACTORS AND CRITERIA

The evaluation criteria are listed in descending order of importance: Criterion 2, Criterion 3, and Criterion 1.

1) Criterion 1 – Organization Structure and Key Personnel (15 points)

1. Offeror’s Proposal shall include the following information:

a. name of the firm and all subcontractors,

b. names of the firm’s principal(s),

c. size of the enterprise,

d. all of the firm’s current registration/license number(s) in Illinois, and

e. length of time the firm has worked in Illinois.

2. The Offeror must provide an organization/structure chart that shows its key technical and consulting personnel, including but not limited to: Program Executive, Field Superintendent(s), Project Manager(s), Safety Officer, Estimator, Certified Roofing Installer Competent person, and Masonry Installer Competent Person who will be assigned to this project. Key Personnel shall not be replaced without the prior written approval of FFDG. The Offeror must at least provide the following information for each Key Personnel:

a. Resumes detailing each individual’s education, technical training and work experience, including those primary team members working in a subcontracting capacity. List which team member will have primary responsibility for this project;

b. Correlation of team members to the tasks each will be performing;

c. Describe previous, related experiences and projects; and

d. Office locations of proposed team members.

3. Detail Offeror’s and any subcontractor’s current workloads and any projected changes to the workload within the next six months.

4. Offeror shall provide certification for the following:

a. Sika letter confirming current Authorized Applicator status (Elite or Partner) for Sarnafil

PVC systems. [usa.sika.com]

1) Offeror or Offeror’s sub-tier contractor shall be an authorized Sika Sarnafil

Roofing & Waterproofing applicator. Crew leads and installers shall demonstrate experience with Sarnafil adhered PVC systems.

b. Johns Manville (JM) letter confirming current Peak Advantage® membership and level; include evidence of meeting Peak criteria (license, insurance, bonding, trade organization membership).

1) Offeror or offeror’s sub-tier contractor shall be a JM Peak Advantage®

Contractor (Peak level minimum) and shall demonstrate experience with SBS 4CID-CR membrane roof systems.

2) Criterion 2 - Project Approach/Safety Compliance/Schedule (30 points)

The Offeror must provide a narrative Work Plan describing its approach to the Scope of Services and Statement of Work. In the Work Plan, the Offeror shall:

1. Clearly articulate how it will provide the required services as outlined in the

Statement of Work.

2. Identify specific approaches to technical problems that may lead to cost savings for

FFDG.

3. Demonstrate its scheduling platform and methods, quality management approach roles, responsibilities, and authority of the team members.

4. Describe, in detail, how the Offeror is aligned with the health, safety, quality assurance, and quality control requirements of FFDG. Include how the Offeror is meeting federal, state, and local worker health and safety standards, including OSHA and EPA regulations.

5. Clearly outline how Offeror will provide construction project controls and provide scope and schedule management.

6. Provide a proposed schedule for each Phase. Clearly outline the procedures for implementing construction sequencing. Include at minimum the following milestones:

a. Milestone 0 – Notice to Proceed. This milestone marks basis of the start of the project’s duration . Note to the subcontractor - all material and product submittals must be reviewed and accepted prior to construction.

b. Milestone 1 – Masonry wall repair investigation, product and material submittal reviews.

c. Milestone 2 – Masonry wall repair and tuckpointing

d. Milestone 3 – Curing of masonry repairs

e. Milestone 4 – Roof replacement

f. Milestone 5 – Construction complete with punch list items remaining.

g. Milestone 6 – Phase complete

3) Criterion 3 – Past Performance (25 points)

The Offeror must provide a minimum of five (5) recent projects that best demonstrate the Offeror’s ability to perform the work outlined in the Scope of Services, including at least three (3) Sarnafil adhered PVC projects in the past five (5) years. Offeror must include at least one (1) project demonstrating the installation of an assembly with FM RoofNav documentation and an I- 120 (or higher) wind uplift rating. Offeror should include any past work history with federal agencies, including FFDG, other DOE Laboratories, and any other federal projects as part of these five projects. The projects should be comparable in scope and complexity to this project. The Offeror shall include a maximum one-page narrative for each project description to address, at a minimum, the following:

a. Scope of work performed

b. Location of the work

c. Month and year of performance

d. Dollar value

e. Key personnel involved

f. Client’s name, contact person (including title), address, phone number, and email address.

g. Schedule adherence

B. Part II - Business Management & Price Proposal (30 points)

The Business Management proposal shall contain the following documents/items:

1) Amendments

All Amendments to the solicitation must be acknowledged.

2) Price Proposal Form

The proposed pricing shall be a firm fixed price for the masonry wall investigation and roof replacement work. The masonry wall repair work will be a firm fixed price based on unit pricing from the Offeror. The Price Proposal Form is required to be completed and signed.

3) Bid Guarantee/Bond

The Offeror shall provide a bid guarantee in the amount of not less than 20 percent (not to exceed $3 million) of the proposal price. Failure to furnish a bid guarantee in the proper form and amount, by the time set for the due date of the offers, may be cause for rejection of the offer. The bid guarantee shall be in the form of a firm commitment, such as a bond, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds, or notes of the United States.

4) Subcontractor Annual Representations & Certifications (SARC), Form SARC

The successful Offeror’s submittal of this completed form will be incorporated in the resultant subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications Form.

5) Proposal Certifications, Form PUR-466

All appropriate sections are required to be completed and signed by a company official.

6) Safety and Quality Documents

The following documents are required to be submitted with the proposal:

• Fermilab Subcontractor Injury & Illness Data Questionnaire (completed and signed).

• Construction Environmental, Safety & Health Certification (CESHC), which can be found in in the Project Manual, Section 013100 on pg. 92 of the pdf (completed, map on pg. 93 highlighted, and signed).

• The National Council on Compensation Insurance (NCCI) Workers Compensation Experience Rating form for the past three years.

• Occupational and Safety Health Administration (OSHA) 300 A Form logs for the past three years.

• Corporate Safety and Health Plan (if your company’s plan has not already been accepted by FFDG).

• Corporate Quality Assurance Plan. Refer to the Project Manual, pg. 104, Section 014100 – Quality Requirements for guidance. If your company does not have a corporate quality assurance plan, please review and sign the last two pages of this Section 014100 (Appendix C) on pg. 111-112 of the pdf and submit with your proposal.

• Sample Certificate of Insurance.

7) Statement of Acceptance of Subcontract Terms and Conditions

The Offeror shall include a statement in its Business Management Proposal confirming that the offer is submitted in strict accordance with the RFP, including all terms and conditions of the sample Subcontract and its Exhibits.

If the Offeror proposes any exceptions or deviations to the Subcontract terms, such exceptions must be clearly identified in this section of the proposal. For each exception, the Offeror must provide:

• The specific clause/section number.

• The proposed alternative language.

• A detailed justification for the exception.

SUMMARY OF REQUIRED SOLICITATION DOCUMENTS