Second Site Visit-Business Visitor Registration Instructions and Directions.pdf
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- Solicitation number
- ISD_384202_DA
About this file
This document contains business visitor registration instructions and directions for a federal contract opportunity site visit at Fermilab in Batavia, Illinois. Two site visit dates are scheduled: Wednesday, September 9, 2026 at 9:00 a.m. CT for the Pre-Proposal Meeting, and Wednesday, September 16, 2026 at 1:00 p.m. CT for the badging and MINOS Service Building site visit. All visitors must enter through the Pine Street West Gate entrance to obtain Business Visitor Badges at the Fermilab Badging Office before proceeding to the MINOS Service Building.
Prospective offerors must complete the Site Access and Badging form online at the provided Fermilab ServiceNow portal. Access requests require Point of Contact (POC) approval, and non-U.S. citizens' requests are additionally routed to the Foreign National Access Program (FNAP) office and Export Control for verification. Upon approval, onsite visitors receive an informal letter with a QR Code and must present a valid REAL ID at the security gate. Non-U.S. citizens complete onboarding in WorkDay and receive a formal invitation letter for visa purposes. Required form information includes reason for access (Business Visitor), Fermilab affiliation (Finance), point of contact (Danielle Amico), purpose of visit (Procurement Meeting/Site Visit), building location (MINOS Service Building), access dates (September 16, 2026), personal information, primary contact details, and company/home institution information. Visitors must agree to the Community Standard Agreement to proceed.
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BUSINESS VISITOR REGISTRATION INSTRUCTIONS & DIRECTIONS
As indicated in Section 3, Pre-Proposal Meeting/Site Visit in the Request for Proposal (RFP) Instruction to Offerors document, the Pre-Proposal Meeting and Site Visit will be held on Wednesday, September 9, 2026 at 9:00 a.m. CT. A second site visit has been added and will be held on Wednesday, September 16, 2026 at 1:00 p.m. CT at the Fermilab Badging Office for badging (See Fermilab Site Map). From there, we will go to the MINOS Service Building. These locations are circled in red on the Fermilab Site Map.
Directions (See Fermilab Site Map) to Fermilab Badging Office (badging) then to MINOS Service Building (Site Visit)
West Gate – Pine Street Entrance **All visitors must enter through Pine Street to obtain their Business Visitor Badge!**
1. Go East on Pine Street and cross over Kirk Road.
2. Use the Visitor & Multiple Passenger entry lane so the Security Officer can verify your site access. The Fermilab Badging Office will be on the right. See the Fermilab Site Map, circled in red, on South Side of Pine Street.
3. After receiving your Visitor Badge, we will go to the MINOS Service Building (circled in red).
Completing Business Visitor Form
General Information
1. Fill out the Site Access and Badging form at the following:
https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65 ff621f961975
- Once submitted, the access request will need to be approved by the POC.
- In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access
Program (FNAP) office and Export Control for verification and approval.
- If you have questions about the status of your request, contact access@fnal.gov.
2. Once access is approved:
- Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.
- Onsite visitors will receive an informal letter with a QR Code, which must be presented upon arrival.
- Business visitors are also required to show a valid REAL ID at the security gate.
- After checking with the Security Officer, BVs will proceed to the Fermilab Access and
Badging Center to get their BV badge/sticker.
- In addition to the informal letter, onsite non-U.S. visitors will receive a formal invitation letter that can be used, if needed, in the visa process https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 mailto:access@fnal.gov
Helpful Information for Completing the Form
Access Request
Reason for Access:
Request Previous Account
Yes or No
Access
What Fermilab Affiliation will you be visiting?
Point of Contact Purpose of Visit Description Request for Onsite Access From To Fermilab Business Site What Building
Business Visitor
Finance Danielle Amico Procurement Meeting Site Visit Onsite September 16, 2026 September 16, 2026 Batavia, Illinois MINOS Service Building
Personal Information
Self-Explanatory County of Citizenship County of Birth Region of Birth
Primary Contact Information
Primary email address Confirm primary email address Primary Phone Device Primary country phone code
Primary Home Institution
Company/Home Institution INCLUDE THE COMPANY YOU ARE REPRESENTING!!
Country Include YOUR company’s country, state, address, etc.
State Address City Postal Code
Community Standard Agreement Check Box I Agree
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