Fire Suppression Sprinklers at Coatesville VAMC
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24426Q0415
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- H312 Inspection- Fire Control Equipment
- Place of performance
- Coatesville, Pennsylvania 19320, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 4 seeks a five-year obstruction inspection, testing, and maintenance contract for fire suppression sprinkler systems at Coatesville VA Medical Center in Pennsylvania, with quotations due July 27, 2026 at 10:00 AM EDT. This is an SDVOSB set-aside closed to all other contractors.
Place of performance is Coatesville, PA. Work encompasses internal pipe assessments, valve inspections, FDC hydrostatic testing, hydrant flow testing, sprinkler gauge replacement, and annual fire pump inspections in Building 1's attic across 15 buildings (1–9, 38–39, 57, 59, 69, 138–139). The contract covers a base year plus four one-year option periods, with three buildings per contract year; the government estimates approximately 135 gauge replacements over five years, averaging 27 annually. All work must comply with NFPA 25 (2023 Edition) and VA policies, be completed within 30 calendar days of award, and performed Monday through Friday, 8:00 a.m. to 4:30 p.m. Building 1 annual fire pump inspections require flow testing at 100% rated capacity, suction and discharge pressure measurements, manufacturer curve comparison, and voltage and amperage documentation.
This is a firm-fixed-price Request for Quotation. The estimated contract value is $12.5 million with NAICS code 811310 and PSC code H312. Quoters must be registered in SAM and certified in the SBA Veteran Small Business Certification database at submission and award. All contractor personnel must wear visible company identification badges and coordinate system shutdowns with the VA Point of Contact. Evaluation is lowest price for responsible, responsive quoters. A mandatory site visit is scheduled for July 9, 2026 at 10:00 AM EST at Building 1; vendors must register by July 8 at 11:00 AM EST with attendee names and contact information to edward.ferkel@va.gov or christopher.clements1@va.gov. Quoters must complete and return VA Form 852.219-75 (Limitations on Subcontracting Certificate) with their submission. Invoices are submitted electronically through Tungsten Network in arrears and paid via electronic funds transfer. SCA prevailing wage requirements apply under Wage Determination 2015-5791, Revision 31.
Notice text
4 versions
Update #4 · Latest ·
Amendment 0005
- Deleted requirements for CLINs 0003 and 0004. No other substantive changes, all other requirements remain unchanged.
Amendment 0004
- Changed the Site visit time on the 9th to 10:00AM EST
- Added attachment for contractors to provide notice of attendees: titled "Site Visit Information". Failure to submit this prior the Site Visit will result in admittance to tour the facilities- this will be strictly enforced.
Amendment 0003
-Delected Base and Option Years for "Program Management"
- Added: RFI Questions and Answers
-Added: Sprinkler Inspection Reports
Statement of Work
Five-Year Obstruction Inspection of Sprinkler System
Coatesville VA Medical Center
1. Scope
The contractor shall provide all labor, materials, equipment, and supervision required to perform the five-year obstruction inspection, testing, and maintenance of the facility’s sprinkler systems in accordance with NFPA (National Fire Protection Association’s) 25 and applicable codes. Work includes internal pipe assessments, valve inspections, FDC hydrostatic testing, hydrant flow testing, and replacement of sprinkler gauges.
2. Applicable Standards
All work shall comply with NFPA 25 (current edition) and VA policies and directives.
3. Requirements
The contractor shall perform all NFPA 25‑required internal inspections, obstruction investigations, fire department connection (FDC) hydrostatic tests, hydrant flow tests, and sprinkler gauge replacements. The contractor shall coordinate all required system shutdowns with the designated VA Point of Contact (POC), adhere strictly to all VA safety protocols, and ensure that all work is performed by properly qualified technicians. All work shall be completed within 30 calendar days of award and shall be conducted Monday through Friday during administrative hours (8:00 a.m. to 4:30 p.m.). No work shall be performed on weekends or Federal holidays. All contractor personnel shall wear visible company identification badges displaying both the company name and the employee’s name.
3.1. Building 1 Annual Inspection
The contractor shall perform an annual fire pump inspection in the attic of Building 1 to ensure the stability and integrity of primary VAMC campus location. Flow testing at 100% rated capacity. Measurements of the suction pressure, discharge pressure and flow rate. Manufacturer’s pump curve compared to the current pump performance curve. Documentation of all readings, to include voltage and amperage. Compare to specifications and any deviations requiring corrective action. All equipment evaluations, diagnosis of equipment deficiencies and malfunctions, inspection and acceptance, as well as documentation of all tasks and services provided shall be furnished by the Contractor to the Coatesville VAMC PoC.
3.2. Sprinkler System Maintenance & Internal Inspection
A 5-year internal inspection cycle of sprinkler systems will be performed at the Coatesville VAMC Campus. The sprinkler systems gauges will be replaced at the following Buildings: 1, 2, 3, 4, 6, 7, 8, 9, 38, 39, 57, 59, 69, 138 and 139. Building Maintenance will be spread over a 5 year period in which the contractor will have 30 calendar days to complete these services (maintenance, inspection and repairs) of each tranche of buildings. The schedules is as followed:
Base Year- Services for Buildings 1, 2, 3
Option Year 1- Services for Buildings 4, 6, 7
Option Year 2- Services for Buildings 8, 9, 38
Option Year 3- Services for Buildings 39, 57, 59
Option Year 4- Services for Buildings 69, 138, 139
Building maintenance will be grouped together with their respective contract years and will billed as one “job”. Each job shall include the following requirements: service, testing and inspection, maintenance, replacement of all necessary materials, and supplies. The contractor shall provide full maintenance services, including all adjustments, calibration, and tuning. As part of this service, the Contractor shall include diagnosis and evaluation of all equipment, any deficiencies, malfunctions, inspection and acceptance; as well as documentation of all tasks and services provided.
3.3. Miscellaneous Maintenance Repairs
Each repair shall include all service, testing and inspection. The Contractor shall provide all parts, materials, supplies, labor, supervision, tools, shipping, travel, and equipment necessary to resolve the deficiency or malfunction.
4. Deliverables
Contractor shall submit inspection reports to the VA POC within five business days after work completion. Reports must document inspection findings, deficiencies, photographic evidence where required, and recommended corrective actions.
5. Government Responsibilities
The VA POC will provide access to equipment, coordinate fire watch procedures if needed, and review contractor-submitted documentation.
6. References
The VA Fire Protection Design Manual (Attachment A) and the Fire Safety Guidebook (Attachment B) are the guidelines supporting this requirement.
Update #3 ·
Amendment 0004
- Changed the Site visit time on the 9th to 10:00AM EST
- Added attachment for contractors to provide notice of attendees: titled "Site Visit Information". Failure to submit this prior the Site Visit will result in admittance to tour the facilities- this will be strictly enforced.
Amendment 0003
-Delected Base and Option Years for "Program Management"
- Added: RFI Questions and Answers
-Added: Sprinkler Inspection Reports
Statement of Work
Five-Year Obstruction Inspection of Sprinkler System
Coatesville VA Medical Center
1. Scope
The contractor shall provide all labor, materials, equipment, and supervision required to perform the five-year obstruction inspection, testing, and maintenance of the facility’s sprinkler systems in accordance with NFPA (National Fire Protection Association’s) 25 and applicable codes. Work includes internal pipe assessments, valve inspections, FDC hydrostatic testing, hydrant flow testing, and replacement of sprinkler gauges.
2. Applicable Standards
All work shall comply with NFPA 25 (current edition) and VA policies and directives.
3. Requirements
The contractor shall perform all NFPA 25‑required internal inspections, obstruction investigations, fire department connection (FDC) hydrostatic tests, hydrant flow tests, and sprinkler gauge replacements. The contractor shall coordinate all required system shutdowns with the designated VA Point of Contact (POC), adhere strictly to all VA safety protocols, and ensure that all work is performed by properly qualified technicians. All work shall be completed within 30 calendar days of award and shall be conducted Monday through Friday during administrative hours (8:00 a.m. to 4:30 p.m.). No work shall be performed on weekends or Federal holidays. All contractor personnel shall wear visible company identification badges displaying both the company name and the employee’s name.
3.1. Building 1 Annual Inspection
The contractor shall perform an annual fire pump inspection in the attic of Building 1 to ensure the stability and integrity of primary VAMC campus location. Flow testing at 100% rated capacity. Measurements of the suction pressure, discharge pressure and flow rate. Manufacturer’s pump curve compared to the current pump performance curve. Documentation of all readings, to include voltage and amperage. Compare to specifications and any deviations requiring corrective action. All equipment evaluations, diagnosis of equipment deficiencies and malfunctions, inspection and acceptance, as well as documentation of all tasks and services provided shall be furnished by the Contractor to the Coatesville VAMC PoC.
3.2. Sprinkler System Maintenance & Internal Inspection
A 5-year internal inspection cycle of sprinkler systems will be performed at the Coatesville VAMC Campus. The sprinkler systems gauges will be replaced at the following Buildings: 1, 2, 3, 4, 6, 7, 8, 9, 38, 39, 57, 59, 69, 138 and 139. Building Maintenance will be spread over a 5 year period in which the contractor will have 30 calendar days to complete these services (maintenance, inspection and repairs) of each tranche of buildings. The schedules is as followed:
Base Year- Services for Buildings 1, 2, 3
Option Year 1- Services for Buildings 4, 6, 7
Option Year 2- Services for Buildings 8, 9, 38
Option Year 3- Services for Buildings 39, 57, 59
Option Year 4- Services for Buildings 69, 138, 139
Building maintenance will be grouped together with their respective contract years and will billed as one “job”. Each job shall include the following requirements: service, testing and inspection, maintenance, replacement of all necessary materials, and supplies. The contractor shall provide full maintenance services, including all adjustments, calibration, and tuning. As part of this service, the Contractor shall include diagnosis and evaluation of all equipment, any deficiencies, malfunctions, inspection and acceptance; as well as documentation of all tasks and services provided.
3.3. Miscellaneous Maintenance Repairs
Each repair shall include all service, testing and inspection. The Contractor shall provide all parts, materials, supplies, labor, supervision, tools, shipping, travel, and equipment necessary to resolve the deficiency or malfunction.
4. Deliverables
Contractor shall submit inspection reports to the VA POC within five business days after work completion. Reports must document inspection findings, deficiencies, photographic evidence where required, and recommended corrective actions.
5. Government Responsibilities
The VA POC will provide access to equipment, coordinate fire watch procedures if needed, and review contractor-submitted documentation.
6. References
The VA Fire Protection Design Manual (Attachment A) and the Fire Safety Guidebook (Attachment B) are the guidelines supporting this requirement.
Update #2 ·
Amendment 0003
-Delected Base and Option Years for "Program Management"
- Added: RFI Questions and Answers
-Added: Sprinkler Inspection Reports
Statement of Work
Five-Year Obstruction Inspection of Sprinkler System
Coatesville VA Medical Center
1. Scope
The contractor shall provide all labor, materials, equipment, and supervision required to perform the five-year obstruction inspection, testing, and maintenance of the facility’s sprinkler systems in accordance with NFPA (National Fire Protection Association’s) 25 and applicable codes. Work includes internal pipe assessments, valve inspections, FDC hydrostatic testing, hydrant flow testing, and replacement of sprinkler gauges.
2. Applicable Standards
All work shall comply with NFPA 25 (current edition) and VA policies and directives.
3. Requirements
The contractor shall perform all NFPA 25‑required internal inspections, obstruction investigations, fire department connection (FDC) hydrostatic tests, hydrant flow tests, and sprinkler gauge replacements. The contractor shall coordinate all required system shutdowns with the designated VA Point of Contact (POC), adhere strictly to all VA safety protocols, and ensure that all work is performed by properly qualified technicians. All work shall be completed within 30 calendar days of award and shall be conducted Monday through Friday during administrative hours (8:00 a.m. to 4:30 p.m.). No work shall be performed on weekends or Federal holidays. All contractor personnel shall wear visible company identification badges displaying both the company name and the employee’s name.
3.1. Building 1 Annual Inspection
The contractor shall perform an annual fire pump inspection in the attic of Building 1 to ensure the stability and integrity of primary VAMC campus location. Flow testing at 100% rated capacity. Measurements of the suction pressure, discharge pressure and flow rate. Manufacturer’s pump curve compared to the current pump performance curve. Documentation of all readings, to include voltage and amperage. Compare to specifications and any deviations requiring corrective action. All equipment evaluations, diagnosis of equipment deficiencies and malfunctions, inspection and acceptance, as well as documentation of all tasks and services provided shall be furnished by the Contractor to the Coatesville VAMC PoC.
3.2. Sprinkler System Maintenance & Internal Inspection
A 5-year internal inspection cycle of sprinkler systems will be performed at the Coatesville VAMC Campus. The sprinkler systems gauges will be replaced at the following Buildings: 1, 2, 3, 4, 6, 7, 8, 9, 38, 39, 57, 59, 69, 138 and 139. Building Maintenance will be spread over a 5 year period in which the contractor will have 30 calendar days to complete these services (maintenance, inspection and repairs) of each tranche of buildings. The schedules is as followed:
Base Year- Services for Buildings 1, 2, 3
Option Year 1- Services for Buildings 4, 6, 7
Option Year 2- Services for Buildings 8, 9, 38
Option Year 3- Services for Buildings 39, 57, 59
Option Year 4- Services for Buildings 69, 138, 139
Building maintenance will be grouped together with their respective contract years and will billed as one “job”. Each job shall include the following requirements: service, testing and inspection, maintenance, replacement of all necessary materials, and supplies. The contractor shall provide full maintenance services, including all adjustments, calibration, and tuning. As part of this service, the Contractor shall include diagnosis and evaluation of all equipment, any deficiencies, malfunctions, inspection and acceptance; as well as documentation of all tasks and services provided.
3.3. Miscellaneous Maintenance Repairs
Each repair shall include all service, testing and inspection. The Contractor shall provide all parts, materials, supplies, labor, supervision, tools, shipping, travel, and equipment necessary to resolve the deficiency or malfunction.
4. Deliverables
Contractor shall submit inspection reports to the VA POC within five business days after work completion. Reports must document inspection findings, deficiencies, photographic evidence where required, and recommended corrective actions.
5. Government Responsibilities
The VA POC will provide access to equipment, coordinate fire watch procedures if needed, and review contractor-submitted documentation.
6. References
The VA Fire Protection Design Manual (Attachment A) and the Fire Safety Guidebook (Attachment B) are the guidelines supporting this requirement.
Update #1 ·
Five-Year Obstruction Inspection of Sprinkler System
Coatesville VA Medical Center
1. Scope
The contractor shall provide all labor, materials, equipment, and supervision required to perform the five-year obstruction inspection, testing, and maintenance of the facility’s sprinkler systems in accordance with NFPA (National Fire Protection Association’s) 25 and applicable codes. Work includes internal pipe assessments, valve inspections, FDC hydrostatic testing, hydrant flow testing, and replacement of sprinkler gauges.
2. Applicable Standards
All work shall comply with NFPA 25 (current edition) and VA policies and directives.
3. Requirements
The contractor shall perform all NFPA 25‑required internal inspections, obstruction investigations, fire department connection (FDC) hydrostatic tests, hydrant flow tests, and sprinkler gauge replacements. The contractor shall coordinate all required system shutdowns with the designated VA Point of Contact (POC), adhere strictly to all VA safety protocols, and ensure that all work is performed by properly qualified technicians. All work shall be completed within 30 calendar days of award and shall be conducted Monday through Friday during administrative hours (8:00 a.m. to 4:30 p.m.). No work shall be performed on weekends or Federal holidays. All contractor personnel shall wear visible company identification badges displaying both the company name and the employee’s name.
3.1. Building 1 Annual Inspection
The contractor shall perform an annual fire pump inspection in the attic of Building 1 to ensure the stability and integrity of primary VAMC campus location. Flow testing at 100% rated capacity. Measurements of the suction pressure, discharge pressure and flow rate. Manufacturer’s pump curve compared to the current pump performance curve. Documentation of all readings, to include voltage and amperage. Compare to specifications and any deviations requiring corrective action. All equipment evaluations, diagnosis of equipment deficiencies and malfunctions, inspection and acceptance, as well as documentation of all tasks and services provided shall be furnished by the Contractor to the Coatesville VAMC PoC.
3.2. Sprinkler System Maintenance & Internal Inspection
A 5-year internal inspection cycle of sprinkler systems will be performed at the Coatesville VAMC Campus. The sprinkler systems gauges will be replaced at the following Buildings: 1, 2, 3, 4, 6, 7, 8, 9, 38, 39, 57, 59, 69, 138 and 139. Building Maintenance will be spread over a 5 year period in which the contractor will have 30 calendar days to complete these services (maintenance, inspection and repairs) of each tranche of buildings. The schedules is as followed:
Base Year- Services for Buildings 1, 2, 3
Option Year 1- Services for Buildings 4, 6, 7
Option Year 2- Services for Buildings 8, 9, 38
Option Year 3- Services for Buildings 39, 57, 59
Option Year 4- Services for Buildings 69, 138, 139
Building maintenance will be grouped together with their respective contract years and will billed as one “job”. Each job shall include the following requirements: service, testing and inspection, maintenance, replacement of all necessary materials, and supplies. The contractor shall provide full maintenance services, including all adjustments, calibration, and tuning. As part of this service, the Contractor shall include diagnosis and evaluation of all equipment, any deficiencies, malfunctions, inspection and acceptance; as well as documentation of all tasks and services provided.
3.3. Miscellaneous Maintenance Repairs
Each repair shall include all service, testing and inspection. The Contractor shall provide all parts, materials, supplies, labor, supervision, tools, shipping, travel, and equipment necessary to resolve the deficiency or malfunction.
4. Deliverables
Contractor shall submit inspection reports to the VA POC within five business days after work completion. Reports must document inspection findings, deficiencies, photographic evidence where required, and recommended corrective actions.
5. Government Responsibilities
The VA POC will provide access to equipment, coordinate fire watch procedures if needed, and review contractor-submitted documentation.
6. References
The VA Fire Protection Design Manual (Attachment A) and the Fire Safety Guidebook (Attachment B) are the guidelines supporting this requirement.
Files
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Notice history
| Notice | Type | Posted |
|---|---|---|
| Fire Suppression Sprinklers at Coatesville VAMC | Award Notice | |
| This notice | Solicitation |
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