26S-002 Aquatic Informatics Software License and Support
The Northwest Florida Water Management District intends to renew its annual Aquarius Time Series Server, Software License and Support agreement with Aquatic Informatics, located in Gilchrist County, Florida. The procurement (tracking number 26S-002) specifically covers licensing and maintenance support for multiple AQUARIUS software products, including AQUARIUS Time-Series, Hydrometric Workstation, WebPortal, Connect, Cloud, Forecast, Samples, and EnviroSCADA. The contract term is one year, with a posting date of January 8, 2026, and a final submission deadline of January 30, 2026. Key deliverables include access to the 360 Support Portal, software updates and upgrades, and technical support. The procurement will be managed by Danny Layfield, Director of Asset Management, who can be contacted at 81 Water Management Drive, Havana, Florida 32333. All procurement documents and communications will be coordinated through this point of contact.
The procurement is designated as a sole source procurement, with Aquatic Informatics being the exclusive vendor due to their status as the copyright owner of the AQUARIUS software. No competitive alternatives are available for this proprietary software solution. The estimated contract value is $85,917.69 for the one-year term. The procurement does not appear to have specific set-aside designations for disadvantaged enterprises or restricted respondent types. The software will integrate with existing technological infrastructure within the Northwest Florida Water Management District's IT systems. The contract was approved by agency leadership, including the Executive Director and Chief of Staff, and was submitted by the IT Bureau under Layfield's direction. The sole source justification emphasizes Aquatic Informatics' unique position as the only authorized agent licensed to provide these specific software licenses and support services.
Florida 1/30/26, 11:00 AM 1/8/26, 10:37 AM 26S-004 ESRI Maintenance
The Northwest Florida Water Management District is entering into a sole-source contract renewal with Environmental Systems Research Institute, Inc. (ESRI) for annual ArcGIS software licensing and maintenance support, with a notice of intended decision posted September 18, 2026 and a due date for protests of September 23, 2026. The procurement carries a sole-source justification: ESRI is the copyright owner of ArcGIS and the only authorized agent licensed to provide software licenses and support for this technology.
The scope covers license and maintenance support for multiple ArcGIS software products, including ArcGIS Desktop, ArcSDE, ArcServer, ArcGIS Image Server, ArcGIS 3D, ArcGIS Spatial, ArcGIS Network Analyst, ArcGIS Geostatistical, ArcGIS GeoEvent, and ArcGIS online licensing support. The contract is classified under analytical and scientific software, information technology consultation services, geographic information system services, and software maintenance and support commodity codes.
The total contract price is $88,420 for the annual renewal period. The contract involves the Northwest Florida Water Management District's primary office in Havana, Florida, with jurisdiction spanning Gilchrist County and the City of Hollywood. Protests to the intended single-source decision must be filed within the timeframe prescribed by Florida Statutes Section 120.57(3), with filings accepted by mail, email, or fax at the District's Havana office. The District's internal tracking number is 26S-004.
Florida 9/23/26, 2:00 PM 9/18/26, 12:15 PM Munis License and Support
The Northwest Florida Water Management District intends to procure an annual Munis Software License and Support agreement with Tyler Technologies, Inc. as a single-source procurement for their Enterprise Resource Planning (ERP) software. The contract covers comprehensive software licensing and maintenance support across multiple operational modules, including project accounting, human resource management, contract management, accounts receivable, employee self-service, requisitions, payroll, purchase orders, fixed assets, accounting/general ledger/budget/accounts payable, applicant tracking, general billing, crystal reports, and Munis office functionality. The procurement specifically requires GUI site license support, operating system database administrative support, Tyler Form processing support, and ongoing software update licensing. This opportunity is situated across two Florida jurisdictions: Gilchrist County and Hollywood City, with a posting date of August 28, 2025, and a response deadline of September 18, 2025. The procurement follows Florida Statutes sections 120.57(3) and 287.057(3), allowing prospective vendors to provide information about their capability to supply the described technological services.
The procurement appears to be a sole-source contract with Tyler Technologies, who are identified as the copyright owner of the Munis ERP System and the exclusive authorized agent for licensing and support. No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the available documentation. The estimated contract value is $130,654.83 for the one-year agreement, covering comprehensive software licensing and technical support across multiple organizational modules. The contract requires the vendor to provide ongoing maintenance, system updates, and technical support for the existing Munis enterprise software infrastructure. Multiple senior executives from the Northwest Florida Water Management District have approved this procurement, including the Executive Director, Deputy Executive Director, Chief of Staff, Director of Administrative Services, and Director of Asset Management. The procurement process allows for potential vendors to submit supplemental information about their capacity to meet the district's technological requirements.
Florida 9/18/25, 4:00 PM 8/28/25, 3:37 PM ITB 25B-009 Central Region Recreation Site Cleanup and Maintenance
The Northwest Florida Water Management District issued Invitation to Bid (ITB) 25B-009 for Central Region Recreation Site Cleanup and Maintenance, a procurement focused on comprehensive maintenance services for recreation sites located in the central region of Florida. The solicitation seeks a contractor to provide cleanup and maintenance services with an initial contract term of three years. Specific service requirements include maintaining recreation sites, with detailed specifications outlined in the bid documents. The bid was formally opened on August 28, 2025, at 2:00 PM ET, with proposals due by September 3, 2025. Eleven bidders submitted proposals, with bids ranging significantly from $0.00 to $1,442,064.00, indicating substantial variation in proposed approaches and pricing strategies. Evaluation appears to prioritize competitive pricing, with the most responsive bids coming from Emerald Coast Commercial Cleaning at $198,177.75, Certus Builders, Inc. at $233,415.00, and Mainstreet Property Services, Inc. at $243,360.00. The bid was conducted by Candice Costello and witnessed by Jannie Worrell, with the formal bid opening process concluding at 2:04 PM ET.
While the documentation does not explicitly outline set-aside designations or specific enterprise restrictions, the bid process appears open to various commercial cleaning and maintenance organizations. The bid tabulation suggests a competitive procurement environment with multiple potential vendors. Thriving Lawn & Landscape was noted as non-responsive, which implies there are specific qualification criteria for bidders. The total contract value appears to be in the range of $200,000 to $250,000 annually, based on the most competitive bids submitted. The procurement is specific to Gilchrist County within Florida's jurisdictional boundaries, suggesting a localized service requirement. The three-year initial contract term indicates a potential total contract value between $600,000 and $750,000, depending on final negotiated rates and potential contract extensions. The Northwest Florida Water Management District will likely select the most economically advantageous proposal that meets all technical and administrative requirements outlined in the bid documentation.
Florida 9/3/25, 4:00 PM 8/28/25, 3:27 PM RFP 26-001 Regulatory Services
The Northwest Florida Water Management District (NWFWMD) has issued Request for Proposals (RFP) No. 26-001 for Regulatory Services, seeking qualified consulting firms to provide comprehensive engineering and environmental services. The procurement targets professional services for design and review of projects under Chapter 373, Florida Statutes, and corresponding administrative codes, specifically focusing on water use permitting, well construction, agricultural and surface water management, and environmental resource permitting. Proposals are due by 2:00 PM ET on November 13, 2025, with an initial contract period of three years and an option for a three-year renewal. The District intends to contract with at least three respondents and will evaluate proposals using a 100-point scoring system, with the highest weights placed on project manager experience and expertise (35 points) and overall organizational capabilities (30 points). Evaluation criteria will also consider past performance, project manager qualifications, and workload capacity. Respondents must submit detailed proposals including qualifications, project team information, client references, and potential conflict of interest documentation.
The RFP encourages participation from minority business enterprises, requiring documentation of minority business status as part of the proposal submission. Compensation will be determined through negotiated task orders, potentially using cost reimbursement methods based on established hourly rates for various professional levels, including Administrative, Technician, Scientist, GIS, Professional, and Principal roles. While specific budget ranges are not explicitly detailed, the hourly rates will differ between the base contract period and the optional renewal period. The contract structure suggests flexibility in project scope and compensation, with the District reserving the right to select multiple vendors to ensure comprehensive service coverage across different project types and geographical areas within the Northwest Florida region. The procurement appears open to a wide range of consulting firms with demonstrated expertise in water management, environmental engineering, and regulatory compliance, with a strong emphasis on professional qualifications and technical capability.
Florida 11/13/25, 2:00 PM 10/16/25, 1:43 PM