Repair and Maintenance Service Agreement for Rohde & Schwarz

The Agency for Persons with Disabilities (APD) in Gilchrist County, Florida, is pursuing a single-source procurement for a repair and maintenance service agreement with Rohde & Schwarz for specialized security scanners used in the Developmental Disabilities Defendant Program (DDDP) forensic facility. The contract is specifically designed to provide ongoing maintenance and repair services for detection equipment capable of identifying metallic and non-metallic contraband. The procurement seeks authorized service personnel from Rohde & Schwarz to perform comprehensive equipment maintenance, including regular checks, calibrations, and cleaning to ensure consistent performance and prevent operational downtime. The service agreement is structured for a one-year term upon purchase order approval, with a solicitation posted on November 7, 2025, and a vendor information submission deadline of December 4, 2025. The services are classified under multiple UNSPSC codes, including machine installation, equipment testing, technical support, and proprietary systems maintenance.

The procurement is a single-source purchase mandated by Florida Statute 916, with no apparent set-aside designations or restrictions on vendor participation beyond the requirement for Rohde & Schwarz authorized personnel. The estimated dollar value for the one-year service agreement is $47,990.00, covering specialized maintenance of proprietary security scanning equipment. The justification for the single-source procurement emphasizes that only Rohde & Schwarz technicians are permitted to repair these proprietary scanners, which are critical for maintaining the safety and security of residents and staff. The procurement has been approved by key administrative personnel, including Jimmy Smith, Administrative Services Director, and Melissa Hurst, Chief of General Services & Procurement. The agency contact for this opportunity is Scott Forehand, located at the Chattahoochee facility, with an internal tracking number of APD SS 2526-021.