ESRI Software License and Support

The Northwest Florida Water Management District is pursuing a single-source procurement for an annual ArcGIS Software License and Support agreement with Environmental Systems Research Institute, Inc. (ESRI), covering multiple software components including Desktop, SDE, Server, Image Server, 3D, Spatial, Network Analyst, Geostatistical, GeoEvent, and online licensing support. This procurement specifically involves jurisdictions in Gilchrist County and Hollywood City, Florida, with the solicitation posted on August 25, 2025, and a final receipt date of September 16, 2025. The procurement is structured as a one-year term for comprehensive software licensing and technical support services. Key objectives include maintaining continuous access to geospatial software technologies essential for governmental mapping, analysis, and spatial data management. The procurement follows specific Florida Administrative Code and Statute guidelines for single-source acquisitions, with ESRI being identified as the sole source vendor due to their status as copyright owner of ArcGIS and the exclusive authorized agent for licensing and support. Evaluation will likely focus on ESRI's proprietary technology, proven performance, and alignment with the district's technological requirements.

The procurement appears to be unrestricted in terms of vendor set-asides or disadvantaged enterprise provisions, given the single-source nature of the contract with ESRI. The estimated dollar amount for this procurement is $77,180.00, representing a significant annual investment in geospatial software infrastructure. The contract requires integration with existing technological systems and assumes continued reliance on ESRI's comprehensive software ecosystem. Prospective vendors are provided an opportunity to demonstrate their ability to supply similar commodities or services, though the likelihood of alternative vendors being considered is minimal. The procurement document includes approvals from multiple executive staff members, including the Director of Asset Management, Director of Administrative Services, Chief of Staff, Deputy Executive Director, and Executive Director, indicating a thorough internal review process. The contract will support ongoing geospatial data management and analysis capabilities for the participating governmental entities.