26S-002 Aquatic Informatics Software License and Support

The Northwest Florida Water Management District intends to renew its annual Aquarius Time Series Server, Software License and Support agreement with Aquatic Informatics, located in Gilchrist County, Florida. The procurement (tracking number 26S-002) specifically covers licensing and maintenance support for multiple AQUARIUS software products, including AQUARIUS Time-Series, Hydrometric Workstation, WebPortal, Connect, Cloud, Forecast, Samples, and EnviroSCADA. The contract term is one year, with a posting date of January 8, 2026, and a final submission deadline of January 30, 2026. Key deliverables include access to the 360 Support Portal, software updates and upgrades, and technical support. The procurement will be managed by Danny Layfield, Director of Asset Management, who can be contacted at 81 Water Management Drive, Havana, Florida 32333. All procurement documents and communications will be coordinated through this point of contact.

The procurement is designated as a sole source procurement, with Aquatic Informatics being the exclusive vendor due to their status as the copyright owner of the AQUARIUS software. No competitive alternatives are available for this proprietary software solution. The estimated contract value is $85,917.69 for the one-year term. The procurement does not appear to have specific set-aside designations for disadvantaged enterprises or restricted respondent types. The software will integrate with existing technological infrastructure within the Northwest Florida Water Management District's IT systems. The contract was approved by agency leadership, including the Executive Director and Chief of Staff, and was submitted by the IT Bureau under Layfield's direction. The sole source justification emphasizes Aquatic Informatics' unique position as the only authorized agent licensed to provide these specific software licenses and support services.