QA for Solicitation HAP FY23_19 April 2023_Part 2.pdf

W912CL-23-R-0450

HAP Solicitation 4/28/2023

QUESTIONS/ANSWERS

Section Page # Questions Answers

TORFP

Attachment 2

P2, Excel tabs:

CLIN

Summary and CLIN Detail

Item No 0003 Supplies, Materials, Leases, ODCs

(COST)

Supplies, Materials, Leases and Other Direct Costs (not quantified at the time of the issuance of each Task Order) necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) Excel Tab CLIN 0003 Detail Fill in the appropriate yellow cell with required supplies/materials ODCs not stated in PWS/SOW.

Add additional lines as needed.

The ambiguity of the requirements for supplies and material ODC Costs that fall outside the scope of the PWS/SOW prevents fair comparison between offerors’ evaluated prices for this CLIN.

For evaluation purposes and to ensure a level playing field between offerors, could the government provide a plug number for the ODC CLIN 0003 ODCs for Supplies/Materials not stated in the PWS/SOW?

No.

Attachment 1 SOW and Solicitation SubFactor 3Task Order Technical Proposal

All pages of the Task Order SOW and Solicitation

p. 21

c. Sub-factor 3 - Task Order Technical Proposals ,

iii. Key Personnel - the offeror’s list of specialized personnel with resumes assigned to each seed project;

Given the relatively small size and complexity of the Task Order SOW, if the offeror determined that no other Key Personnel were necessary to execute the work, how would the government evaluate our technical proposal for subsection 3, iii?

The customer has local contacts that can perform this service. Once awarded, the offeror may meet with these local technicians.

Section Page # Questions Answers Attachment 1

SOW

p. 1 The contractor shall supply four (4) SCBA FILLING SYSTEMS that each Include: Compressor, Cascade system and anti-explosion filling station. Also, Installation, Start-up and training by manufacturer.

Installation will be at 4 locations, but training will only be at one central location. (National Firefighter HQ, San Salvador).

Is the offeror correct in assuming that the training to be conducted at the National Firefighter HQ is a “one-time only” event?

This is correct. Representatives from the other stations will travel to the training location.

Attachment 1

SOW

p. 1 The contractor shall supply four (4) SCBA FILLING SYSTEMS that each Include: Compressor, Cascade system and anti-explosion filling station. Also, Installation, Start-up and training by manufacturer.

Installation will be at 4 locations, but training will only be at one central location. (National Firefighter HQ, San Salvador).

Will the government please clarify how many students we are required to train?

There will be from 10-15 students.

Section Page # Questions Answers Attachment 1

SOW

p. 1 The contractor shall supply four (4) SCBA FILLING SYSTEMS that each Include: Compressor, Cascade system and anti-explosion filling station. Also, Installation, Start-up and training by manufacturer.

Installation will be at 4 locations, but training will only be at one central location. (National Firefighter HQ, San Salvador).

Will the government please clarify the type of training we are to provide at the training event? Is it the operation of the machines – so that firefighters can refill their tanks only? Or are we to train maintenance/mechanic personnel to take over the maintenance of the devices after the 3 years/3,000 hours?

The training will be for the operators of these systems. Definitely Operation of the machines. User level maintenance/troubleshooting is good as well.

There are local technicians in San Salvador that can perform higher level maintenance.

Attachment 1

SOW

p. 1 The contractor shall supply four (4) SCBA FILLING SYSTEMS that each Include: Compressor, Cascade system and anti-explosion filling station. Also, Installation, Start-up and training by manufacturer.

Installation will be at 4 locations, but training will only be at one central location. (National Firefighter HQ, San Salvador).

Is the offeror correct in assuming that training can be provided in English?

Training and any training materials must be in Spanish. A Spanish speaking trainer is preferred. Using an interpreter is acceptable.

Section Page # Questions Answers Attachment 1

SOW

p. 1 The contractor shall supply four (4) SCBA FILLING SYSTEMS that each Include: Compressor, Cascade system and anti-explosion filling station. Also, Installation, Start-up and training by manufacturer.

Installation will be at 4 locations, but training will only be at one central location. (National Firefighter HQ, San Salvador).

Will the government please clarify what (if any) “leave behind” training materials we are to provide to the students/ as part of the training? If there are training reference documents required, in what language are they required to be?

Any instruction or trouble shooting materials that may be needed during the life of the system. There is a local distributor of these systems in San Salvador, after award the offeror can be introduced to a local POC. Perhaps these items are already in existence.

Attachment 1

SOW

p. 3 Request if for four (4) SCBA Filling Systems.

Can the Government tell how much use (Hours) each system will have per year (to calculate the preventative maintenance/consumables list)?

Will have to ask our in country POCs. I can say that these will be the first such systems in the entire country. Prior to this all the fire fighters had to get their SCBA’s filled at local hospitals. I would anticipate high usage.

Attachment 1

SOW

p. 3 Request if for four (4) SCBA Filling Systems.

Does the preventive maintenance require the contractor to cover the cost of materials/supplies to perform that maintenance?

Attachment 1

SOW

p. 3 Request if for four (4) SCBA Filling Systems.

Who will be attending the training?

The students would be the personnel designated to run these systems at each fire station.

Section Page # Questions Answers Attachment 1

SOW

p. 3 Request if for four (4) SCBA Filling Systems.

Will the Government have a DoD Civilian or uniformed Military on site at each delivery location during the installation to receive and sign for the delivery of each SCBA Filing System?

Will confirm with our U.S. Embassy POCs. There should be representation at the training and installation at the national HQ.

Unsure about the other stations currently.

Sub-factor 3 Task Order Technical Proposal

p. 21 c. Sub-factor 3 - Task Order Technical Proposals ,

iii. Key Personnel - the offeror’s list of specialized personnel with resumes assigned to each seed project;

Is it correct that the Government requires resumes only for TORFP Key Personnel and not for the overall IDIQ Key Personnel?

This is correct.

PWS 1.6.11 Key Personnel

p. 35 The following personnel are considered key personnel by the government:

What are the minimum qualification requirements for IDIQ Key Personnel?

Each offeror must be able to perform what is required in the IDIQ

PWS.

Each subsequent T/O will have it’s own PWS or SOW and will have the requirements for personnel included.

(3) Submission Requirements

p. 22 (also

p. 23)

Past Performance Specific Relevant Contract Reference Sheets

The RFP refers to Past Performance Specific Relevant Contract Reference Sheets. Can the Government please provide the sheet template?

Will look into this.

Sub-factor 3 Task Order Technical Proposal

p. 21 c. Sub-factor 3 - Task Order Technical Proposals ,

iii. Key Personnel - the offeror’s list of specialized personnel with resumes assigned to each seed project;

Please confirm that resumes are not in page count.

Resumes are not in the page count.

Section Page # Questions Answers

2. Proposal Format

p. 16 A cover sheet should be bound in each volume, clearly marked as to…copy number

Since this is an electronic submission with only one copy of each volume required, can the Government delete the requirement that each volume be marked with the copy number?

Yes

1.6.8.5 Background Checks:

p. 33 The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence.

Will there be an alternative to the police check when/if they are not available?

Any local police dept check is ok.