Amendment_HAP FY23 Solicitation_12 Apr 2023.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

W912CL23R0450

6. SOLICITATION ISSUE DATE

17-Mar-2023

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

GUERRERO, BENJAMIN

b. TELEPHONE NUMBER

210.295.6148

(No Collect Calls) 8. OFFER DUE DATE/LOCAL TIME

11:00 AM 04 May 2023

9. ISSUED BY CODE W912CL 10. THIS ACQUISITION IS UNRESTRICTED OR X SET ASIDE: 100 % FOR:

410TH CONTRACTING SUPPORT BRIGADE

REGIONAL CONTRACTING CENTER AMERICAS

CCSB-AMF

SMALL BUSINESS

HUBZONE SMALL

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

NAICS:

4130 STANLEY ROAD STE 320

JBSA FORT SAM HOUSTON TX 78234-2726

TEL: 210.295.6148

FAX: 210.808.9475

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8(A)

541614

SIZE STANDARD:

$17,500,000

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

15. DELIVER TO

SOUTHCOM-HAP

PEDRO CORRALIZA

HQ USSOUTCHOM J7

CIVIL MILITARY ASSISTANCE

3511 NW 91ST AVE

DORAL FL 33172-1216

TEL: 305-437-3420 FAX: (315) 437-1443

17a.CONTRACTOR/ CODE

OFFEROR

12. DISCOUNT TERMS

CODE W811P5

FACILITY

CODE

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

16. ADMINISTERED BY

18a. PAY MENT WILL BE MADE BY

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB

X RFP

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

SUCH ADDRESS IN OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

ADDENDA

ARE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 0 29. AWARD OF CONTRACT: REF.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND OFFER DATED . Y OUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

(SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER

(TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

TEL:

EMAIL:

(TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

X

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAY MENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Labor (FFP)

FFP

Direct Labor necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance Program (HAP) Assessment, Logistics, and Training (ALT) requirements. Labor categories and rates proposed under this CLIN are attributable to the contractor.

FOB: Destination

NET AMT

Supplies, Materials, Leases & ODCs (FFP)

FFP

Supplies, Materials, Leases and Other Direct Costs (quantified at the time of the issuance of each Task Order) necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance Program (HAP) Assessment, Logistics, and Training (ALT) requirements.

Supplies, Materials, Leases, ODCs (COST)

COST

Supplies, Materials, Leases and Other Direct Costs (not quantified at the time of the issuance of each Task Order) necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance Program (HAP) Assessment, Logistics, and Training (ALT) requirements. NOTE:

The Contractor must obtain approval from the Contracting Office prior to the purchase of any items under this CLIN. Failure to obtain Contracting Office approval may result in non-payment of otherwise reimbursable items.

ESTIMATED COST

Travel (COST)

COST

IAW PWS 1.6.15: Upon confirmation of a funded travel TO from the PCO, the COR shall direct the contractor to perform site visit(s) at location(s) within or outside the USSOUTHCOM designated AOR. The purpose of the visit(s) shall be to gather data, information, and sources (potential suppliers) required to assist the contractor in developing plans. Travel necessary for the performance of the contract shall be reimbursed IAW the individual TO, FAR 31.205-46.

Guarantee Minimum-Base Year Only (FFP)

FFP

IAW subsection B.1.1., the guaranteed minimum is $500.00 for each of the multiple awardees. This minimum applies only to the base year period. A Guaranteed Minimum Task Order under this CLIN will be issued to each multiple awardee not awarded one of the project Task Order(s). The Guaranteed Minimum Task Order can be invoiced at the end of the base year period. If a multiple awardee issued a Guaranteed Minimum Task Order is awarded a HAP ALT Task Order during the base year period, the Guaranteed Minimum Task Order will be void and cancelled by the Contracting Office.

Labor (FFP)

FFP

Direct Labor necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance Program (HAP) Assessment, Logistics, and Training (ALT) requirements. Labor categories and

Supplies, Materials, Leases & ODCs (FFP)

FFP

Supplies, Materials, Leases and Other Direct Costs (quantified at the time of the issuance of each Task Order) necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance

Supplies, Materials, Leases, ODCs (COST)

COST

Supplies, Materials, Leases and Other Direct Costs (not quantified at the time of the issuance of each Task Order) necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance Program (HAP) Assessment, Logistics, and Training (ALT) requirements. NOTE:

The Contractor must obtain approval from the Contracting Office prior to the purchase of any items under this CLIN. Failure to obtain Contracting Office

Travel (COST)

COST

IAW PWS 1.6.15: Upon confirmation of a funded travel TO from the PCO, the COR shall direct the contractor to perform site visit(s) at location(s) within or outside the USSOUTHCOM designated AOR. The purpose of the visit(s) shall be to gather data, information, and sources (potential suppliers) required to assist the contractor in developing plans. Travel necessary for the performance of the

Labor (FFP)

FFP

Direct Labor necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance Program (HAP) Assessment, Logistics, and Training (ALT) requirements. Labor categories and

Supplies, Materials, Leases & ODCs (FFP)

FFP

Supplies, Materials, Leases and Other Direct Costs (quantified at the time of the issuance of each Task Order) necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance

Supplies, Materials, Leases, ODCs (COST)

COST

Supplies, Materials, Leases and Other Direct Costs (not quantified at the time of the issuance of each Task Order) necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance Program (HAP) Assessment, Logistics, and Training (ALT) requirements. NOTE:

The Contractor must obtain approval from the Contracting Office prior to the purchase of any items under this CLIN. Failure to obtain Contracting Office

Travel (COST)

COST

IAW PWS 1.6.15: Upon confirmation of a funded travel TO from the PCO, the COR shall direct the contractor to perform site visit(s) at location(s) within or outside the USSOUTHCOM designated AOR. The purpose of the visit(s) shall be to gather data, information, and sources (potential suppliers) required to assist the contractor in developing plans. Travel necessary for the performance of the

Labor (FFP)

FFP

Direct Labor necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance Program (HAP) Assessment, Logistics, and Training (ALT) requirements. Labor categories and

Supplies, Materials, Leases & ODCs (FFP)

FFP

Supplies, Materials, Leases and Other Direct Costs (quantified at the time of the issuance of each Task Order) necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance

Supplies, Materials, Leases, ODCs (COST)

COST

Supplies, Materials, Leases and Other Direct Costs (not quantified at the time of the issuance of each Task Order) necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance Program (HAP) Assessment, Logistics, and Training (ALT) requirements. NOTE:

The Contractor must obtain approval from the Contracting Office prior to the purchase of any items under this CLIN. Failure to obtain Contracting Office

Travel (COST)

COST

IAW PWS 1.6.15: Upon confirmation of a funded travel TO from the PCO, the COR shall direct the contractor to perform site visit(s) at location(s) within or outside the USSOUTHCOM designated AOR. The purpose of the visit(s) shall be to gather data, information, and sources (potential suppliers) required to assist the contractor in developing plans. Travel necessary for the performance of the

Labor (FFP)

FFP

Direct Labor necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance Program (HAP) Assessment, Logistics, and Training (ALT) requirements. Labor categories and

Supplies, Materials, Leases & ODCs (FFP)

FFP

Supplies, Materials, Leases and Other Direct Costs (quantified at the time of the issuance of each Task Order) necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance

Supplies, Materials, Leases, ODCs (COST)

COST

Supplies, Materials, Leases and Other Direct Costs (not quantified at the time of the issuance of each Task Order) necessary to provide Services and Supplies as defined in the Performance Work Statement (PWS) for Humanitarian Assistance Program (HAP) Assessment, Logistics, and Training (ALT) requirements. NOTE:

The Contractor must obtain approval from the Contracting Office prior to the purchase of any items under this CLIN. Failure to obtain Contracting Office

Travel (COST)

COST

IAW PWS 1.6.15: Upon confirmation of a funded travel TO from the PCO, the COR shall direct the contractor to perform site visit(s) at location(s) within or outside the USSOUTHCOM designated AOR. The purpose of the visit(s) shall be to gather data, information, and sources (potential suppliers) required to assist the contractor in developing plans. Travel necessary for the performance of the

INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS

A. Executive Summary

This Executive Summary describes the purpose for this Request for Proposal (RFP) and contains the most salient and pertinent aspects of this solicitation. If conflict exists between this summary and the provisions of this solicitation, the provisions of this solicitation govern.

1. REQUEST FOR PROPOSAL. The U.S. Army, 410th Contracting Support Brigade (CSB) hereby requests submission of proposals for personnel, management, and any other items and services not Government-furnished necessary to provide Services and Supplies as defined in this PWS for Humanitarian Assistance/Disaster relief and Disaster Preparedness (HAP) Assessment, Logistics, and Training (ALT) requirements. The areas of responsibility are Central America, South America, and the Caribbean.

1.1 The closing date and time for receipt of proposals at 410th CSB is 04 May 2023, 11:00 a.m.

Central Standard Time (CST). Proposal shall be submitted to Benjamin Guerrero, Benjamin.guerrero.civ@army.mil, and Robert L. Sherian III, Robert.l.sheridan10.civ@army.mil.

1.2 This RFP should not be discussed with any Government employee except the Contracting Officer, Robert L. Sheridan III, or the Contract Specialist, Benjamin Guerrero.

Failure to adhere to this restriction may be grounds to declare your firm ineligible for consideration of any award resulting from this competitive acquisition.

1.3 It is requested that all questions and/or comments reqarding this solicitation be submitter no later than 31 March 2023 at 11:00 a.m. CST to Benjamin Guerrero, Benjamin.guerrero.civ@army.mil , and Robert L. Sherian III, Robert.l.sheridan10.civ@army.mil .

1.4 Please indicate the RFP number, W912CL-23-R-0450 in the subject line.

2. SOLICITATION INFORMATION.

2.1 This RFP is issued on a total small business (SB) set-aside basis. This acquisition is for a multiple award indefinite delivery-indefinite quantity (IDIQ) firm-fixed price (FFP) contract with two (2) cost reimbursement (COST) CLINs, one for reimbursable supplies and equipment with the second for travel expenditures. A Best Value Source Selection Process in accordance with FAR Part 15.101-2 – Lowest Price Technically Acceptable Source Selection is being utilized to select successful offerors.

2.2 The Government intends to award eight (8) multiple, IDIQ/FFP contracts which include a base-year and four (4) one (1)-year evaluated option years. The Government may award to more or less than eight (8) offerors if it is deemed in the best interest of the Government.

2.2.1 To ensure an adequate number of contractors are always available to achieve effective competition on all task orders, the Government intends to maintain a pool of small business contractors with proven track records for competing and delivering quality support.

2.3 For proposal preparation purposes, the expected date for initiation of contract performance is 01 June 2023. Vendor proposals are to be valid for 120 days from submission date of 04 May 2023.

2.4 Proposals are to be submitted in U.S. Dollars ONLY.

2.5 This will be an informal source selection.

2.6 All offerors are reminded to pay specific attention to "Instructions to Offerors" and "Evaluation – Commercial Items." This acquisition will be awarded based on evaluation of the offeror’s proposal using the factors and sub-factors listed in "Evaluation – Commercial Items.” of this RFP. Offerors are instructed to address functional sections in paragraph 5 of the PWS in their proposals.

2.7 Offerors should note the provision at the Addendum to FAR 52.212-1, "Instructions to Offerors." The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)).

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions, in writing, if the Contracting Officer later determines them to be in the Government’s best interest. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

2.8 The solicitation includes Attachments that include Projects provided for the development of proposals. These projects are requirements at the time of solicitation release. Future workload is subject to change based on changes in mission and mission priorities.

2.9 Site Visit. The Government will not hold a site visit for this requirement.

B. General Instructions. Offerors are hereby notified that NOT all offerors are expected to be selected for award. The Performance Work Statement (PWS) establishes the types and kinds of services to be provided under this acquisition. Proposed award under solicitation W912CL-23-R-0450 will consist of three task areas (Assessment, Logistics, and Training). All proposals shall be subject to evaluation by a Government team.

1. For proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate and complete. Failure to provide the information requested in this Request for Proposal (RFP) may render the offeror’s proposal incomplete and ineligible for further considerations for award.

2. The selection of a source for award purposes will be conducted utilizing source selection procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria “Evaluation Factors for Award” found at FAR Clause 52.212-2 – Evaluation—Commercial Items. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

3. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

4. Disclosure of Proposal. Information contained in the offeror’s technical, past performance or price proposal must be released under the Freedom of Information Act (FOIA) (5 U.S.C. 552) upon request from the public except to the extent it contains trade secrets and privileged or confidential commercial or financial information. Unsuccessful proposals will not be released pursuant to a FOIA request.

5. The offeror should apply all appropriate markings including those prescribed in accordance with FAR

Clause 52.215-1(e) and FAR 3.104-4.

6. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission as it is the Government’s intention to award without discussions. However, in accordance with (IAW) FAR Part 15.306, the Government reserves the right to conduct discussions if deemed necessary. Should this occur, a competitive range will be determined, and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

7. Instructions outlined in Section C, prescribe the format for the proposal, and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

8. If an offeror believes that the requirements in these instructions contain any error, ambiguity, or omission, or are otherwise seemingly unsound; the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

9. In accordance with FAR Subpart 4.8 Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

10. All referenced documents for this solicitation are available on the System for Award Management

(SAM) website at https://www.sam.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. It is the responsibility of each potential offeror to monitor these websites for any changes or amendments to solicitations prior to award.

11. Debriefings. The KO will promptly notify offerors who were not selected for award in accordance with

FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of four (4) volumes:

Volume I RFP Documents Volume II Technical Proposal Volume III Past Performance Volume IV Price Proposal

2. Proposal Format:

(a) Offerors shall submit a proposal and the number of copies listed in Table 1 below.

(b) Each volume of the proposal should be separately bound for sequence structure. A cover sheet should be bound in each volume, clearly marked as to volume number, title, copy number, solicitation identification (W912CL-23-R-0450) and the offeror's name. All text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc., Company stationery and logos are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. Submission of proposals must be through electronic means ONLY. The SUBJECT on the email shall be the solicitation number (W912CL-23-R-0450), name “(Company Name) – Initial” for the first submission. The SUBJECT of later submissions (if necessary) shall be the solicitation number (W912CL-23-R-0450), name “(Company Name) – Revision (X)” with X indicating the number of the revision. Page limitations are as follows:

Table 1

VOLUME

TITLE

NO. OF ELECTRONIC

COPIES

PAGE LIMIT

I RFP Documents 1 N/A

II Technical Proposal 1 75 pages

III Past Performance 1 40 pages

IV Price Proposal 1 N/A

(c) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages more than the limit shall be removed and destroyed by Government contracting personnel. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(d) Page Limit includes all appendices, graphs, photographs, drawings, etc.

(e) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, and cross reference indices of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Please do not have any pages marked “This page intentionally left blank”.

(f) A page shall be an 8.5 x 11 inches, not including foldouts used for charts, tables, or diagrams.

Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the sides. Vendors shall number each page to eliminate any confusion. In the event a contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(g) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

3. Proposal Content

(a) Volume I – RFP Documents. Volume I should be clearly marked “VOLUME I – RFP Documents (W912CL-23-R-0450)”. Failure to follow the contract Proposal Preparation Instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Signed Documents - Offerors are required to submit all documents requiring signature of the Offeror. These shall be signed copies to include a completed SF 1449 – Solicitation/Contract/Order for Commercial Items (Block 30); Amendment SF 30s (Block 15); and all Representations, Certifications and Other Statements of Offerors. All final monetary extensions shall be in WHOLE DOLLARS ONLY.

TAB B, Executive Summary – Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members for the task areas they are designed to provide support.

TAB C, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB D, General Information –Identification of the proposal point of contact (POC) and phone number as well as a list of the proposal package contents.

(b) Volume II – Technical Proposal

(1) Volume II should be clearly marked “VOLUME II – Technical Proposal (W912CL-23-R-0450)”. The Technical Proposal Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the technical factors defined in the “Evaluation Factors for Award” found at FAR Clause 52.212-2 – Evaluation— Commercial Items. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc. will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and not desired.

(2) The Technical Proposal Volume, at a minimum, shall be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in the “Evaluation Factors for Award”. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWSs for Sub-factor 3 – “Task Orders.” The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The volume should be organized according to the following general outline:

-Table of Contents -List of any Tables or Drawings -Technical -Sub-factor 1: Management Approach -Sub-factor 2: Staffing Plan -Sub-factor 3: Task Order Technical Proposal

Task Order Technical Proposal –Offerors shall submit separate task order proposals for each Task Order. Task order proposals for Task Orders will be used for evaluation purposes to determine successful Offerors for the IDIQ awards, as well as the individual Task Orders. Offerors shall submit proposals for each of the Projects; failure to do so will result in automatic elimination from consideration for award.

a. Subfactor 1 – Management Approach: The offeror shall submit a Management Approach covering the Primary Team Members. The Management Approach shall include a description of the following management activities:

i. The offeror’s processes to plan, direct, and control contract performance within the organizational structure (team structure as well as corporate structures), which shall include, at a minimum, an organizational chart with the lines of authority, supervision, and coordination in providing oversight, scheduling, and control of work.

ii. The offeror’s processes to support multiple, geographically dispersed, complex projects simultaneously; and

iii. The offeror’s processes to acquire, manage, and control non-labor resources to include, but not limited to, property, inventory, travel, and funding.

b. Subfactor 2 - Staffing Plan: The offeror shall submit a staffing plan covering the Primary Team Members. The staffing plan shall include a description of the following staffing activities:

i. The offeror’s processes to recruit, hire, manage, and retain personnel with the background knowledge, skills, experience, and training to execute the tasks on the overall ID/IQ contract; and

ii. The offeror’s processes to create a labor pool of quality employees for the multiple, geographically dispersed locations to execute the tasks of the overall ID/IQ contract.

c. Sub-factor 3 - Task Order Technical Proposals: The Government will provide one (1) Task Order Request for Proposal (TORFP) that are representative of the task orders that may be executed under the resultant ID/IQ contracts. The TORFP is an actual task order that may be awarded under one or more of the new HAP ALT contracts. Offerors must submit a proposal for the Project; failure to do so will result in automatic elimination from consideration for award.The offeror shall submit a proposal for task order project covering the Primary Team Members. The proposal shall include, at a minimum, the following;

i. The offeror’s approach to execute the specific tasks found at paragraph 5 of each project PWS;

ii. Milestone Plan - a chart/table displaying the offeror’s proposed timeline for all major actions and deliverables associated with each project PWS;

iii. Key Personnel - the offeror’s list of specialized personnel with resumes assigned to each seed project; and

iv. Labor Categories and Hours of Personnel - a list of the type of labor categories and labor hours associated with each seed project.

Note: The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

(c) Volume III - Volume III should be clearly marked “VOLUME III – Past Performance (W912CL-23-R-0450)”. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on, and targeting performance which is relevant to this effort as it directly relates to the work being procured under this solicitation and as defined in the “Evaluation Factors for Award”. If services were performed as a subcontractor, teaming partner, and/or joint venture state the overall contract value and associated subcontract value. The information for each contract or subcontract shall include the following:

1 Contracting Agency/Customer 2 Contract Number 3 Contract Type

4 Total Contract Dollar Value (total dollar value of subcontract if subcontractor) 5 Total Contract Dollar Value per Year (per year value of subcontractor) 6 Period of Performance 7 Narrative addressing why performance of the subject contract is relevant to the requirements defined in this solicitation.

8 Description of the role of the offeror 9 Contracting Officers Name or Commercial Customer Point of

Contact, Telephone Number and Email address.

(1) The offeror shall include documentation regarding their recent and relevant past performance information on a minmum of one (1), but no more than three (3) contracts as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than five (5) years for the submitted data.

(2) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS). Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors.

Proposals not containing the information requested by this paragraph risk either rejection or a less than acceptable performance rating by the Government. All past performance comments received will be considered and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(3) If services were performed as a subcontractor, teaming partner, and/or joint venture state the overall contract vale and associated subcontract value.

(4) Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

• Table of Contents

• Summary Page describing the role of the offeror, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience.

• Consent Letters executed by each teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information.

• Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

• Organization Structure Change History—Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

• Specific Relevant Contracts Format - Sheets are limited to ten (10) pages per reference.

The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

(d) Volume IV- Price Proposal – Volume IV should be clearly marked “VOLUME IV – Price Proposal (W912CL-23-R-0450)”. The Offeror’s price proposal will consist of information in response to the Task Order Request for Proposal (TORFP). The price for the TORFP will be evaluated separately for award of task orders. The Offeror shall clearly explain the basis of price of the Task Order, to include the discounts proposed, methodology for application of the discounts, pricing of non-labor resources, and pricing of travel.

The format for the price proposal shall be as follows:

-Tab A - Task Order Price Proposals -Tab B – Assumptions (if required)

Tab A – Task Order Price Proposals – Offerors shall prepare pricing information on all the Task Orders. Offerors shall submit separate pricing proposals for each of the Task Orders. Pricing for Task Orders will be used for evaluation purposes to determine successful offerors for the IDIQ awards. Additionally, pricing for each Task Order will be used to determine the awardee of the individual Task Orders using the Lowest Price Technically Acceptable (LPTA) procedures.

(1) A summary total of all pricing proposals, to include loaded pricing from each Task Order shall be submitted reflecting the final proposed price for all the Task Orders. This summary, as a minimum, shall be presented in Contract Line-Item Number (CLIN) format found in the table of each TORFP.

(2) A spreadsheet shall also be provided to accurately reflect the details that resulted in the pricing found on each CLIN. Spreadsheets should be easily traceable. None of the files submitted shall have any read/write/password protection. Include all formulas in your spreadsheets and please include any notes deemed necessary to add clarity to the spreadsheet.

(3) The contractor shall include evaluations conducted on subcontract proposals. Examples of the type of detail required are reasonableness of rates, labor mix, terms and conditions, exceptions, or additions, etc.

Tab B – Assumptions (if required) - Identification and explanation of any exceptions or deviations.

Additionally, any assumptions used in the proposal preparation must be identified.

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 Evaluation – Commercial Items

A. BASIS FOR AWARD

1. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to multiple offerors who are deemed responsible in accordance with the FAR; whose proposal conforms to the solicitation requirements and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable (LPTA) offers.

2. Trade-offs between price and non-price factors are not permitted. Unbalanced, inaccurate or incomplete price proposals may be the grounds for eliminating a proposal from competition. The Government will evaluate proposed prices for reasonableness using price analysis techniques. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

3. The Government intends to award eight (8) multiple, IDIQ/FFP contracts which includes a base-year and four (4) one-year evaluated option years. However, the Government may award to more or less than eight offerors if it is deemed in the best interest of the Government. Offers received not conforming to Proposal Submittal instructions (Addendum to 52.212-1) will be considered ineligible for award. As set forth in FAR 52.215-1(f)(4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a technical, price, and subcontract utilization standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be in the best interest of the Government. If discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals

B. FACTORS AND SUBFACTORS TO BE EVALUATED. The Government will use the criteria set forth below in the evaluation and selection of offers for award. Each proposal will be evaluated on merit, overall value to the Government, and the ability to meet the objectives of the acquisition on the criteria listed herein.

1. The Offeror must submit a proposal that completely addresses all the requirements listed in the Addendum to 52.212-1 – Instructions to Offerors and must demonstrate how each requirement will be satisfied.

Cursory responses or responses which merely reiterate or reformulate the Addendum, the Performance Work Statement, the Task Orders, or the solicitation will not be considered as satisfying the requirements of the RFP or as demonstrating the ability to perform. Unsupported approaches/concepts will result in a degraded rating. Failure to specifically follow proposal submission requirements/direction may also result in a degraded rating. Experience, qualifications, capability, and management commitment that clearly demonstrate and support the Offeror's claims are essential. The proposal must clearly demonstrate an understanding of the contract requirements and the ability to perform the approach proposed. The absence of such evidence will adversely influence the evaluation of the proposal.

2. The proposals will be evaluated under three evaluation factors:

Factor 1 Technical Sub-Factor 1: Management Approach

Sub-Factor 2: Staffing Plan Sub-Factor 3: Task Order Technical Proposals

Factor 2 Past Performance

Factor 3 Price

3. The Price factor is still very important and will be evaluated, though not rated.

(a) FACTOR 1 - TECHNICAL. The term “technical,” as used herein, refers to non-price factors other than past performance. The purpose of the technical factor is to: 1) assess whether an Offeror’s proposal will satisfy the Government’s minimum requirements for this solicitation, and 2) evaluate the quality of the Offeror’s technical solution for meeting the Government’s requirement.

(1) Sub-factor 1 - Management Approach: The Offeror’s management approach will be evaluated to determine the Offeror’s ability to manage the overall ID/IQ contract. This sub-factor is met when the Offeror’s proposal demonstrates, at a minimum, the following:

a. The ability to plan, direct, and control contract performance within the organizational structure

(team structure as well as corporate structures), which shall include, at a minimum, an organizational chart with the lines of authority, supervision and coordination in providing oversight, scheduling and control of work;

b. The ability to support multiple, geographically dispersed, complex projects simultaneously; and

c. The ability to acquire, manage and control non-labor resources to include, but not limited to, property, inventory, travel, and funding.

(2) Sub-factor 2 - Staffing Plan: The Offeror’s staffing plan will be evaluated to determine the Offeror’s ability to staff the overall ID/IQ contract. This sub-factor is met when the Offeror’s proposal demonstrates, at a minimum, the following:

a. The ability to recruit, hire, manage, and retain personnel with the background knowledge, skills, experience, and training to execute the tasks on the overall ID/IQ contract.

b. The ability to create a labor pool of quality employees for the multiple, geographically dispersed locations to execute the tasks of the overall ID/IQ contract.

(3) Sub-factor 3 - Task Order Technical Proposals: The Task Orders will be evaluated and rated collectively, as if the firm were required to execute them simultaneously. The Offeror’s proposals will be evaluated to determine the Offeror’s ability to perform the specific task orders in the associated with each project PWS. This sub-factor is met when the Offeror’s proposals demonstrate, at a minimum, the following:

a. The Offeror’s ability to execute the specific tasks with each project PWS;

b. A milestone plan that displays an understanding of the timeline for all major actions and deliverables associated with each project PWS;

c. A list of key personnel with resumes that display everyone’s experience on the field of disaster management, first response, and logistics reflecting an understanding by the Offeror of each project; and

d. The labor categories and hours of personnel that display an understanding of each project.

Note: Offerors shall submit proposals for each Projects; failure to do so will result in automatic elimination from consideration for award.

The Technical factor will be assessed as either Acceptable or Unacceptable. The rating for technical proposals shall utilize the standards found at Table 2. The overall rating for the technical factor will be a composite of all the sub-factors. Failure to obtain an Acceptable rating in any one sub-factor will result in an overall technical rating of Unacceptable.

Table 2a. Technical Proposal Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

The evaluation of the technical factor is a two-step process:

Step I – The Government will evaluate proposals for Technical Sub-factors 1 and 2 (Management Approach and Staffing Plan) to determine acceptability as outlined in Table 2. If an Offeror’s technical proposal is found to be ‘Unacceptable’ for any one of the first two sub- factors, they will be eliminated from consideration. Only an ‘Acceptable’ rating in each of the sub-factors will allow a proposal to be advanced for evaluation under Step II.

Step II - The Government will review the Offerors’ technical proposals for all Projects. Every Offeror must submit a proposal for both Projects under Sub-factor 3, Task Order Technical Proposals. Each technical proposal needs to receive an ‘Acceptable’ rating (per Table 2a) to obtain an overall rating of ‘Acceptable.’

Failure by an Offeror to provide a proposal for any one or more of the Projects will result in an automatic rating of ‘Unacceptable.’

Table 2b. Technical Proposal Acceptable/Unacceptable Ratings for Task Order Requests for Proposal (TORFP)s

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the TORFP.

Unacceptable Proposal does not clearly meet the minimum requirements of the TORFP.

(b) FACTOR 2 - PAST PERFORMANCE FACTOR: The Past Performance evaluation will assess the Offeror’s probability of meeting the solicitation’s requirements as indicated by that Offeror’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the Offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the Offeror’s proposal and data obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS) or similar systems and State Department Watch Lists.

a. Each Offeror will receive a performance confidence assessment rating based on the Offeror’s recent past performance, focusing on performance that is relevant to the contract requirements.

b. Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past five (5) years from the date of issuance of this solicitation Past performance information that fails this condition will not be evaluated.

c. Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

Table 3. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

A relevancy determination of the Offeror’s (including joint venture partner(s) and major and critical (performing 20% of proposed effort) subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the Offeror, teaming partner whose contract is being reviewed and evaluated.