QA for Solicitation HAP FY23_19 April 2023_Part 1.pdf

W912CL-23-R-0450

HAP Solicitation 4/27/2023

QUESTIONS/ANSWERS

Section Page # Questions Answers RFP (d) Volume IV P20 The format for the price proposal shall be as follows:

-Tab A - Task Order Price Proposals -Tab B – Assumptions (if required)

Is the bidder to assume that all assumptions and pricing related narratives are to be inserted into the required excel document (Attachment 2 HAP IDIQ Pricing Model), as an additional TAB?

Alternatively, does the government intend for a separate Word document to constitute the narrative section of this volume?

You may add additional tabs for the narrative.

RFP Section SF 1449 Sch B

P3 to P12 All of Listed Schedule from page 3 to page 12

What does the Government intend to have populated in these CLINS? Is it the totals for the sample task order? What about the provided option years?

Totals should be only for the task orders

Section Page # Questions Answers PWS 1.6.11 Key Personnel

p. 35 The following personnel are considered key personnel by the government: Contractor Representative, Contract Manager, Alternate. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

This is the only time in the solicitation that the government mentions the position “Contractor Representative”. Further, Section 1.6.11 does not require offerors to name the person filling this position in writing to the contracting office like it does the Contracts Manager and Alternate positions. Does the government consider the Contractor Representative position “Key Personnel”?

If so, what are the roles and responsibilities of this position?

Finally, what are the minimum requirements (education and experience) the government requires a person to have to successfully fill this position?

The Contractor Representative is the Contract Manager.

REF PWS (dated 27 April 2023) 1.6.11 Key Personnel

Section Page # Questions Answers Part 4, Contractor Furnished Items and Responsibilities

p. 43 4.2 Facility Security Clearance: The contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. The DD 254 is provided as Attachment.

If the offeror is an unpopulated Joint Venture, will the government accept proof of secret facility clearance from both of the individual members of the Joint Venture?

No clearance is required.

REF PWS 4.2 CONTRACTOR FURNISHED ITEMS AND

RESPONSIBILITIES

Volume IV Price P. 23 The format for the price proposal shall be as follows:

-Tab A - Task Order Price Proposals -Tab B – Assumptions (if required) Tab A – Task Order Price Proposals – Offerors shall prepare pricing information on all the Task Orders. Offerors shall submit separate pricing proposals for each of the Task Orders. Pricing for Task Orders will be used for evaluation purposes to determine successful offerors for the IDIQ awards. Additionally, pricing for each Task Order will be used to determine the awardee of the individual Task Orders using the Lowest Price Technically Acceptable (LPTA) procedures.

What is included in the total evaluated price for each Task Order?

All the requirements in each task order are included in the total evaluated price.

Section Page # Questions Answers Volume IV Price P. 23 The format for the price proposal shall be as follows:

-Tab A - Task Order Price Proposals -Tab B – Assumptions (if required) Tab A – Task Order Price Proposals – Offerors shall prepare pricing information on all the Task Orders. Offerors shall submit separate pricing proposals for each of the Task Orders. Pricing for Task Orders will be used for evaluation purposes to determine successful offerors for the IDIQ awards. Additionally, pricing for each Task Order will be used to determine the awardee of the individual Task Orders using the Lowest Price Technically Acceptable (LPTA) procedures.

Does the government require a separate “Tab A” and “Tab B” for Task Order pricing or are we to combine them?

Price each Tab separately.

Schedule B Pages 3-12 CLINS 0001 – 4004

Please clarify what (if anything) we are to provide for pricing in these CLINS. Are these to be “not to exceed” amounts per year?

CLINS 0001-4002 are NOT TO EXCEED; CLINS 0003-4004 are not.

Solicitation Information, Section 2.5

14 This will be an informal source selection.

Will the government please provide additional detail around the source selection process it intends to use to make the IDIQ awards?

The Government will target eight (08) vendors to award the IDIQ;

however, this is not guaranteed – it may be less or more vendors awarded.

Section Page # Questions Answers Technical Exhibit I p. 47 Performance Requirements Summary

The Performance Requirements Summary in T.E 1 identifies standards, performance thresholds and a Method of Surveillance for each listed Performance Objective but omits the Surveillance Plan, who is performing the surveillance, and the frequency of surveillance. Will the KO/COR be performing the surveillance? How often will the surveillance occur?

REF the QASP for the surveillance performance.

1.6.5 Hours of

Operation:

p. 32 The contractor is responsible for conducting business between the hours of 8AM- 5PM Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Since the resultant contract of this RFP will be LPTA, which heightens the importance of accurate pricing, please provide the historical number of days or an estimated number of days the facilities were/will be closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

REF PWS 1.6.4 RECOGNIZED HOLIDAYS