Copy of QA for Solicitation HAP FY23_20 April 2023_Part 2.xlsx
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- Humanitarian Assistance Program (HAP)
- Solicitation number
- W912CL-23-R-0450
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Questions
| Item # | Document | Page # | Para # | Line # (If applicable) | Comment | Rationale |
| PREVIOUSLY SUBMITTED QUESTIONS NOT ANSWERED | ||||||
| 4 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 18 | 3. Proposal Content, (a) Volume I - RFP Documents, TAB A, Signed Documents | -- | The RFP instructions specify, "Offerors are required to submit all documents requiring signature of the Offeror. These shall be signed copies to include a completed SF 1449 – Solicitation/Contract/Order for Commercial Items (Block 30); Amendment SF 30s (Block 15); and all Representations, Certifications and Other Statements of Offerors...." If an offeror's registration and Representations are complete and current in SAM.gov, may the offeror comply with the instruction to provide "Representations, Certifications and Other Statements of Offerors" by providing a statement that they are current in SAM? | No. Offeror must provide Representations, Certifications and Other Statements of Offerors. |
| 5 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 13 | Instruction to Offerors, 2. Solicitation Information, 2.1 | -- | The instructions state a "Best Value Selection Process" will be used and that a "Lowest Price Technically Acceptable Source Selection is being utilized. What is the basis of how the proposals will be evaluated and how "Best Value" will be determined? | LPTA is a form of Best Value. The proposals will be evaluated using LPTA. |
| 6 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 14 | Instruction to Offerors, 2. Solicitation Information, 2.5 | -- | The instructions state "This will be an informal source selection." How will the informal source selection function to enable fair competition? | Yes |
| 9 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 14 | Instruction to Offerors, 2. Solicitation Information, 2.6 | -- | The instructions state, "Offerors are instructed to address functional sections in paragraph 5 of the PWS in their proposals." In which factor and subfactor of this proposal must this content be provided? | REF Addendum to 52,212-1, Instruction to Offerors (52.212-2 Evaluation - Commercial Items/ A. Basis For Award) |
| 12 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 18 | (a) Volume I - RFP Documents | -- | The Volume I RFP Documents instructions specify, " All final monetary extensions shall be in WHOLE DOLLARS ONLY." None of the documents listed for this section appear to require monetary inputs. Could the Government please specify which items in Volume I would have dollar information in them? | |
| 13 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 21 | (c) Volume III - Past Performance | -- | The instructions specify, "The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on, and targeting performance which is relevant to this effort as it directly relates to the work being procured under this solicitation and as defined in the “Evaluation Factors for Award”. What is the basis of assessing relevance and relating directly to the work being procured? Will this be based on the similarity of the reference contract scope to the IDIQ-level PWS requirements? | The relevance is the vendor(s) selected must have experience for the work being procured. Yes, this is based on the similarity of the reference contract scope to the IDIQ-level PWS requirement. |
| 14 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 21 | (c) Volume III - Past Performance, (1) | -- | The instructions in paragraph (1) specify, "The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation." Does this requirement mean that offerors are to create this documentation within Volume III to provide the required information? | It means to include documentation regarding their relevant past performance as it directly relates to the work being procured for this requirement; yes. |
| 15 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 22 | (c) Volume III - Past Performance, (3) | -- | The instructions in paragraph (1) specify, "...Summary Page describing the role of the offeror, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience." This sheet is also referenced in the 6th bullet of paragraph (3). Is this a government-provided form that must be completed, or may offerors create their own format to present this information? | Vendors are to create their own. |
| 16 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 23 | (c) Volume III - Past Performance, (3) | -- | In the 6th bullet of paragraph (3), the instructions specify, "Specific Relevant Contracts Format - ... The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate." Will the Government please confirm that "similar in nature" means similarity to the IDIQ PWS requirements? | Yes, confirmed. |
| 17 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 23 | (c) Volume III - Past Performance, (3) | -- | In paragraph (3), the instructions specify, that the following must be provided in Volume III: Summary Page, Consent Letters, Client Authorization Letters, and Organization Structure Change History. Page limits were only given for "Specific Relevant Contracts Format - Sheets in this paragraph and in Table 1." Will the Government clarify that these required items are exempt from the page limit specified for each reference? | REF Instruction to Offerors, section C 'Table 1'. |
| 19 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 35 | PWS, 1.6.11 | -- | The PWS specifies three key personnel: "Contractor Representative, Contract Manager, Alternate." Is the Alternate key person the alternative to the Contract Manager? | REF PWS (dated 27 April 2023) 1.6.11 |
| 21 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 40; 35 | PWS, 2.1.8 and 1.6.11 | -- | The PWS specifies, "2.1.8 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal." Will the IDIQ-level key personnel specified in PWS paragraph 1.6.11 be used as an evaluation factor in this procurement? | Yes. |
| 23 | FinalRFP_W912CL23R0450_HAP_17Mar2023.pdf | 87 | CONTRACT ADMINISTRATION, 2. TASK ORDER PROCEDURES, (3) Step 3 – Submission of Proposals by Contractors. | -- | Will any of these Task Order Procedures and the proposal requirements within paragraph "(3) Step 3 – Submission of Proposals by Contractors" be applicable for the offeror's submission for the Volume II Technical Proposal, Subfactor 3 Task Order Technical Proposals? | Yes. |
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