Amendment 3_HAP FY23 Solicitation_23 Jun 2023.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Please see changes 'highlighted in yellow ' below .

1. CONTRACT ID CODE PAGE OF PAGES

S 1 48

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Jun-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CL23R0450

X 9B. DATED (SEE ITEM 11)

17-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jun-2023

CODE

410TH CONTRACTING SUPPORT BRIGADE

REGIONAL CONTRACTING CENTER AMERICAS

CCSB-AMF

4130 STANLEY ROAD STE 320

JBSA FORT SAM HOUSTON TX 78234-2726

W912CL 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CL23R0450

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

CONTRACT ADMINISTRATION

CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION OF MASTER CONTRACTS

a. In no event shall any understanding or agreement, contract modification, change order, or other matter in deviation from the terms of the contract between the Contractor and a person other than the Contracting Officer be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by the Contracting Officer.

b. Changes in the Contract may be made by written correspondence, vice modification of this general provision. Respectively, the Contracting Officer and Contract Specialist assigned to this action are:

Contracting Officer: Robert L. Sheridan III, Robert.l.sheridan10.civ@army.mil

Contract Specialist: Benjamin Guerrero, Benjamin.guerrero.civ@army.mil

410th Contracting Support Brigade (CSB) Regional Contracting Center Americas (RCCA) 4130 Stanley Road, Suite 320 Fort Sam Houston, TX 78234-2726

c. All contract administration associated with individual Task Orders (TOs) will be performed by the ordering office issuing the TO, unless otherwise designated.

d. Contracting Officer’s Representative (COR).

(1) Base Contract COR:

(a) The Base Contract COR will be designated in writing on authority of the Contracting Officer for each Base. The COR is required to create a profile and submit a contract nomination within the Wide Area Workflow (WAWF) website (https://wawf.eb.mil/) COR Tracking Tool (CORTT) prior to the issuance of the designation letter by the Contracting Officer. The COR will notify the contracting office once the nomination is complete in VCE.

(b) The Base Contract COR’s duties include, but are not limited to, attending to all COR duties and responsibilities for all Base Contracts as outlined in the issued designation letter(s), acting as an additional point of contact between the Task Order COR and the Contracting Office for each TO; accepting invoices for TOs in WAWF; and evaluating contractor performance at the Base Contract level for all Base Contracts that cumulatively exceed $1,000,000 for any given evaluation period defined as the contract period of performance for the base year or any of the four option periods and any extensions IAW FAR 52.217-8 (Option to Extend Services), if applicable.

(2) Task Order CORs:

(a) A Task Order COR will be designated in writing on authority of the Contracting Officer with each TO award to monitor and coordinate all technical aspects and assist in the administration of the overall contract. The COR is required to create a profile and submit a contract nomination within the WAWF website (https://wawf.eb.mil/) CORT-T prior to the issuance of the designation letter by the Contracting Officer. The COR will notify the contracting office once the nomination is complete in VCE.

(b) All task orders with all agencies of the Government and interfacing with other Contractors required in the performance of the contract will be accomplished only through the direction and with the coordination of the COR.

(c) If the Government does not award a follow-on contract in time, the Government may require the Contractor to continue performance for an additional period up to six months under the Option to Extend Services clause FAR 52.217-8.

e. Technical Coordination.

(1) Performance of work under the contract shall follow the Base contract PWS and any approved TOs.

(2) All technical coordination shall be within the scope of the contract and the TO. No oral statements of any person whosoever will in any manner, or degree, modify or otherwise affect the terms of the contract. Technical coordination shall not result in any action that:

(a) Constitutes assignment of additional work outside the PWS or the TO;

(b) Constitutes a change as defined in the FAR contract clause 52.212-4 – Contract Terms and Conditions – Commercial Items;

(c) Causes an increase in the total contract ceiling, TO price, or the time required for contract or TO performance;

(d) Changes in any of the expressed terms, conditions, or specifications of the contract or TO; or

(e) Interferes with the Contractor’s right to perform the terms and conditions of the contract.

2. TASK ORDER PROCEDURES.

a. Task Orders (TOs).

One or more TOs may be issued during the performance period of the contract. In accordance with the Federal Acquisition Streamlining Act (FASA) and FAR 16.505(b), the Contracting Officer will give each awardee a “fair opportunity” to be considered for each order more than $3,500 unless one of the conditions in paragraph c. entitled, “Exceptions to Fair Opportunity Consideration,” below apply. Procedures and selection factors to be considered for each TO which provide “fair opportunity” are set forth in below.

b. Procedures - Providing a Fair Opportunity for Consideration on Each Requirement. Each order will be placed on a competitive basis except as provided in the paragraph “Exceptions to Fair Opportunity Consideration.” For each order exceeding the simplified acquisition threshold, the Contracting Officer will:

(1) Provide a fair notice of the intent to make a purchase, including a clear description of the supplies to be delivered or the services to be performed and the basis upon which the selection will be made to all Contractors offering the required supplies or services under the multiple award contract; and

(2) Afford all Contractors responding to the notice a fair opportunity to submit an offer and have that offer fairly considered.

c. Exceptions to Fair Opportunity Consideration. Awardees will not be given a fair opportunity to be considered for requirements when the Contracting Officer determines one of the following conditions apply:

(1) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays;

(2) Only one awardee can provide the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

(3) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order;

(4) It is necessary to place an order to satisfy a minimum guarantee;

(5) For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source; or

(6) In accordance with section 1331 of Public Law 111-240 (15 U.S.C. 644(r)), contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in FAR 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

d. Selection Criteria for Awarding Task Orders. The Government will evaluate the proposals against selection criteria. The Government’s award decision will be based, as a minimum, on selection criteria which addresses past performance, technical/management approach, and price/cost. Evaluation of past performance will be based on each awardee’s (original proposal and final offer) past performance data as supplemented by the Government and Contractor during the life of the contract. As work proceeds under the contract, it is probable that the past performance data submitted with the original contract proposal will be disregarded for current performance reports received on TOs performed under the contract. In addition, individual task order selection criteria may include other factors relevant to the particular TO. The order of importance for the factors will be identified on each individual requirement.

e. Proposal Process for Multiple Award Contractors. The 410th Regional Contracting Center guides the fair opportunity competition. The customer conducts a technical evaluation of the proposal and presentations between the recommended prime Contractors (less cost and pricing).

The customer’s involvement in the competition and evaluation ensures the customer’s functional, technical, and cost requirements are adequately considered. This process is a four step process that complies with the FASA requirements for “fair opportunity to be considered.”

(1) Step 1 - Screening Process. The fair opportunity process begins with the preparation of a requirements package by the customer. The customer completes the requirements package and forwards the purchase request to the RCC Americas.

(2) Step 2 – Issuance of the Task Order Request for Proposal (TORFP) by the contracting office. The Contracting Officer provides the PWS to the prime Contractors. A Task Order Request for Proposal (TORFP) accompanies the PWS to the Contractors. The TORFP includes, at a minimum:

(a) Identification of PWS, PRS, Deliverable Schedule, specifications;

(b) Due date for response (generally expected to be seven to twelve working days although more or less time can be considered given the customer’s requirements);

(c) Identification of the evaluation criteria and selection methodology that will be used to evaluate the PWS and decide which Contractor should ultimately be awarded the TO. Three evaluation criteria must be addressed: Technical, Past Performance, and Price;

(3) Step 3 – Submission of Proposals by Contractors. Contractor submissions should include a technical proposal as well as a price/cost proposal. Other information may be submitted as required by specific TORFPs and PWS. Past performance may be updated and included with any submission because of a TORFP.

(a) Each offeror is required to submit proposals electronically in Microsoft Office 2007 format (Word, Excel) or PDF. Two copies of each file are required.

-- Original Copy – 100% complete with no redactions; and -- Redacted Copy – N/A (DO NOT REDACT)

(b) Technical Proposal. The following shall be included in Contractor’s technical proposals submitted in response to the Contracting Officer’s proposal request;

i. The offeror’s approach to execute the specific tasks found at paragraph 5 of each requirement’s PWS;

ii. Milestone Plan - a chart/table displaying the offeror’s proposed timeline for all major actions and deliverables associated with each requirement’s PWS;

iii. Key Personnel - the offeror’s list of specialized personnel assigned to each requirement; and

iv. Labor Categories and Hours of Personnel - a list of the type of labor categories and labor hours associated with each requirement.

Note: The proposals shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements.

(c) Price Proposals shall include detailed price amounts of all resources required to accomplish the task, (i.e., man-hours, equipment, travel, etc.).

(i) A summary total of each pricing proposal, to include loaded pricing, shall be submitted reflecting the final proposed price for each Task Order. This summary, as a minimum, shall be presented in Contract Line-Item Number (CLIN) format

(ii) A spreadsheet shall also be provided to accurately reflect the details that resulted in the pricing found on each CLIN. Spreadsheets should be easily traceable. None of the files submitted shall have any read/write/password protection. Include all formulas in your spreadsheets and please include any notes deemed necessary to add clarity to the spreadsheet

(iii) The same level of detail required for prime proposals is required of subcontract proposals.

The prime Contractor shall include evaluations conducted on subcontract proposals relative to all components of the subcontract proposals. Examples of the type of detail required are reasonableness of rates, labor mix, terms and conditions, exceptions, or additions, etc.

Subcontractor data may be submitted directly to the Government by subcontractors that do not wish to disclose the data to the prime Contractors. The prime Contractor shall alert the Government when subcontractors elect to submit information separately.

(iv) Other Relevant Information. This information shall always be in writing and shall address other relevant information as required by the contract or requested by the TO proposal request.

(v) Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

(4) Step 4 – Contractors’ Proposal Review and Award. Other items may be considered, based on the customer’s specific requirements. The methodology should be streamlined. It is the Contracting Officer’s responsibility to determine which criteria and methodology will result in a sound business decision and best value award. The evaluation factors and significant sub-factors that establish the requirements of acceptability shall be set forth in the solicitation.

(a) Evaluation. Upon receipt of the Contractor’s proposal, the Contracting Officer will perform an analysis/evaluation of the information contained in the proposal using the Lowest Price Technically Acceptable (LPTA) Source Selection Process under the Best Value Continuum. The customer conducts a technical evaluation of the offered proposal and presentations among the prime Contractors (less cost and pricing). Proposals are evaluated for acceptability but not ranked using the non-cost/price factors. Limited exchanges may occur where clarifications are determined to be necessary.

(b) Selection Recommendation. After completion of the evaluation and LPTA analysis;

- The contracting office will distribute the properly executed task order to the successful offeror, customer and assigned resource manager; and

- Notify all unsuccessful offerors of the Contracting Officer’s selection decision.

f. Unauthorized Work. The Contractor is not authorized to commence task performance prior to issuance of a signed TO or verbal approval provided by the Contracting Officer to begin work.

Task Funding Restrictions: no unfunded and/or optional tasks are allowed.

g. Ombudsman Description. In accordance with FAR 16.505(a)(10), no protest under FAR Subpart 33.1 is authorized in connection with Contracting Officer decisions regarding fair opportunity or the issuance of a TO under the contract, except for a protest on the grounds that a TO increases the scope, period, or maximum value of the contract. The Office of the Procurement Assistant Responsible for Contracting, CCEC-AM, has been designated as the Ombudsman. The Ombudsman will review complaints from the Contractors and ensure that all Contractors are afforded a fair opportunity to be considered, consistent with the procedures in the contract. Complaints to the Ombudsman must be forwarded to:

410th Contracting Support Brigade 2450 Stanley Road, Suite 320 Attention: CCEC-AM Ombudsman Fort Sam Houston, TX 78234-6102

3. INVOICES AND PAYMENTS. Payments at the Task Order level will be primarily made but are not limited to, electronic funds transfer, Wide Area Workflow (WAWF), check, etc. Cost CLINs are reimbursable and, as such, proof of payment must be verified by the contracting office prior to submission for payment. Invoice instructions will be provided in each Task Order award.

4. ACCOUNTING AND APPROPRIATION DATA. The applicable accounting and appropriation data will be cited on individual TOs placed against the contract.

5. RELEASE OF CLAIMS. The final invoice shall contain the following statement:

“RELEASE OF CLAIMS - Upon acceptance and payment of this final invoice, the Government is hereby released from all claims arising by virtue of the contract, other than claims in the stated amounts indicated below:” (Contractor shall list all claims, if any; if none, so state.)

6. ON/OFF RAMP Provision:

a. This provision prescribes the process by which the Government will ensure an adequate number of contractors are always available to achieve effective competition on all task orders. The Government intends to maintain a pool of small business contractors with proven track records for competing and delivering quality support of Humanitarian Assistance/Disaster Relief and Disaster Preparedness (HAP) Assessment, Logistic, and Training (ALT) Services as defined in this PWS.

b. Contract holders are expected, in good faith, to participate in task order competitions (Task Order Requests for Proposals-TORFPs), and if successful, to deliver quality projects on time and within budget, to include management and supervision of subcontractors. If for any reason, a contractor cannot participate in a competition; the contractor shall provide written notice to the Government of the reason(s) for nonparticipation prior to proposal due date. Before the exercise of any option period(s), the Government will evaluate all contractors' participation rates, reason(s) for non-participation, and performance evaluations for task orders completed or in effect. Performance evaluations are based on COR monthly ratings and CPARS where applicable. Failure to participate in good faith and/or an overall performance assessment rating of Marginal or Unsatisfactory may result in the contractor being off ramped from the multiple award program. An off-ramp decision results in contract expiration on the anniversary date of the basic contract or any subsequent option period with the remaining option period(s) not being exercised.

c. In the event contractor(s) are off ramped within 36 months of initial contract award, the Government may on-ramp contractor(s) to maintain a pool of small business contractors.

(1) On-ramp contractors will be selected based on initial evaluation results from the basic multiple award solicitation. Offerors designated as potential on-ramp contractors will be notified at the time of award of the base period multiple award IDIQ contract. Selected on-ramp contractors may be subject to a performance validation review. Contractor(s) must be active in SAM and otherwise in compliance with the original multiple award solicitation. If found in compliance, on-ramp contractors may be offered an IDIQ contract with original guaranteed minimum and allowed to compete on task order projects.

(2) In the event there are an inadequate number of potential on-ramp contractors based on initial evaluation results from the basic multiple award solicitation, the Government reserves the right to determine whether it would be appropriate to announce a new competition for the purpose of adding additional IDIQ holders. If it is in the best interest of the Government, the KO may announce a new competition to add IDIQ holders. The Government reserves the right to limit the addition of IDIQ holders to only small business concerns and/or vendors under a socio-economic program.

d. The Government reserves the right to not utilize on-ramp procedures beyond the 36-month mark from initial awards. The original performance period for contract holders is one (1) base year plus four (4) option years; except as authorized by FAR 52.217-8 Option to Extend Services, no contract will extend beyond this limitation regardless of when a basic contract is awarded.

INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS

A. Executive Summary

This Executive Summary describes the purpose for this Request for Proposal (RFP) and contains the most salient and pertinent aspects of this solicitation. If conflict exists between this summary and the provisions of this solicitation, the provisions of this solicitation govern.

1. REQUEST FOR PROPOSAL. The U.S. Army, 410th Contracting Support Brigade (CSB) hereby requests submission of proposals for personnel, management, and any other items and services not Government-furnished necessary to provide Services and Supplies as defined in this PWS for Humanitarian Assistance/Disaster relief and Disaster Preparedness (HAP) Assessment, Logistics, and Training (ALT) requirements. The areas of responsibility are Central America, South America, and the Caribbean.

1.1 The closing date and time for receipt of proposals at 410th CSB is 07 July 2023, 11:00 a.m. Central Standard Time (CST).

1.2 This RFP should not be discussed with any Government employee except the Contracting Officer, Robert L. Sheridan III, or the Contract Specialist, Benjamin Guerrero. Failure to adhere to this restriction may be grounds to declare your firm ineligible for consideration of any award resulting from this competitive acquisition.

1.3 It is requested that all questions and/or comments reqarding this solicitation be submitted no later than 10 May 2023 at 11:00 a.m. CST to Benjamin Guerrero, Benjamin.guerrero.civ@army.mil, and Robert L.

Sherian III, Robert.l.sheridan10.civ@army.mil.

1.4 Please indicate the RFP number, W912CL-23-R-0450 in the

subject line.

2. SOLICITATION INFORMATION.

2.1 This RFP is issued on a total small business (SB) set-aside basis.

This acquisition is for a multiple award indefinite delivery-indefinite quantity (IDIQ) firm-fixed price (FFP) contract with two (2) cost reimbursement (COST) CLINs, one for reimbursable supplies and equipment with the second for travel expenditures. A Best Value Source Selection Process in accordance with FAR Part 15.101-2 – Lowest Price Technically Acceptable Source Selection is being utilized to select successful offerors.

2.2 The Government intends to award eight (8) multiple, IDIQ/FFP contracts which include a base-year and four (4) one-year evaluated option years. The Government may award to more or less than eight offerors if it is deemed in the best interest of the Government.

2.2.1 To ensure an adequate number of contractors are always

available to achieve effective competition on all task orders, the Government intends to maintain a pool of small business contractors with proven track records for competing and delivering quality support.

2.3 For proposal preparation purposes, the expected date for initiation of contract performance is 01 September 2023. Vendor proposals are to be valid for 120 days from submission date of 07 July 2023.

2.4 Proposals are to be submitted in U.S. Dollars ONLY.

2.5 This will be an informal source selection.

2.6 All offerors are reminded to pay specific attention to "Instructions to Offerors" and "Evaluation – Commercial Items." This acquisition will be awarded based on evaluation of the offeror’s proposal using the factors and sub-factors listed in "Evaluation – Commercial Items.”

of this RFP. Offerors are instructed to address functional sections in paragraph 5 of the PWS in their proposals.

2.7 Offerors should note the provision at the Addendum to FAR 52.212-1, "Instructions to Offerors." The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)).

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions, in writing, if the Contracting Officer later determines them to be in the Government’s best interest. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

2.8 The solicitation includes Attachments that include project(s) provided for the development of proposal(s). These project(s) are requirement(s) at the time of solicitation release. Future workload is subject to change based on changes in mission and mission priorities.

2.9 Site Visit. The Government will not hold a site visit for this requirement.

B. General Instructions. Offerors are hereby notified that NOT all offerors are expected to be selected for award. The Performance Work Statement (PWS) establishes the types and kinds of services to be provided under this acquisition.

Proposed award under solicitation W912CL-23-R-0450 will consist of three task areas (Assessment, Logistics, and Training). All proposals shall be subject to evaluation by a Government team.

1. For proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate and complete. Failure to provide the information requested in this Request for Proposal (RFP) may render the offeror’s proposal incomplete and ineligible for further considerations for award.

2. The selection of a source for award purposes will be conducted utilizing source selection procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria “Evaluation Factors for Award” found at FAR Clause 52.212-2 – Evaluation—Commercial Items. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

3. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

4. Disclosure of Proposal. Information contained in the offeror’s technical, past performance or price proposal must be released under the Freedom of Information Act (FOIA) (5 U.S.C. 552) upon request from the public except to the extent it contains trade secrets and privileged or confidential commercial or financial information. Unsuccessful proposals will not be released pursuant to a FOIA request.

5. The offeror should apply all appropriate markings including those prescribed in accordance with FAR Clause 52.215-1(e) and FAR 3.104-4.

6. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission as it is the Government’s intention to award without discussions. However, in accordance with (IAW) FAR Part 15.306, the Government reserves the right to conduct discussions if deemed necessary.

Should this occur, a competitive range will be determined, and offerors notified.

The competitive range may be limited for purposes of efficiency IAW FAR Part

15.306 (c)(2).

7. Instructions outlined in Section C, prescribe the format for the proposal, and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

8. If an offeror believes that the requirements in these instructions contain any error, ambiguity, or omission, or are otherwise seemingly unsound; the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

9. In accordance with FAR Subpart 4.8 Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

10. All referenced documents for this solicitation are available on the System for Award Management (SAM) website at https://www.sam.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. It is the responsibility of each potential offeror to monitor these websites for any changes or amendments to solicitations prior to award.

11. Debriefings. The KO will promptly notify offerors who were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of four (4) volumes:

Volume I RFP Documents Volume II Technical Proposal Volume III Past Performance Volume IV Price Proposal

2. Proposal Format:

(a) Offerors shall submit a proposal and the number of copies listed in Table 1 below.

(b) Each volume of the proposal should be separately bound for sequence structure. A cover sheet should be bound in each volume, clearly marked as to volume number, title, copy number, solicitation identification (W912CL-23-R-0450) and the offeror's name. All text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc., Company stationery and logos are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. Submission of proposals must be through electronic means ONLY. The SUBJECT on the email shall be the solicitation number (W912CL-23-R-0450), name “(Company Name) – Initial” for the first submission. The SUBJECT of later submissions (if necessary) shall be the solicitation number (W912CL-23- R-0450), name “(Company Name) – Revision (X)” with X indicating the number of the revision. Page limitations are as follows:

Table 1

VOLUME

TITLE

NO. OF ELECTRONIC

COPIES

PAGE LIMIT

I RFP Documents One (1) N/A

II Technical Proposal One (1) 75 pages maximum

III Past Performance One (1) 40 pages maximum

IV Price Proposal One (1) N/A

(c) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages more than the limit shall be removed and destroyed by Government contracting personnel. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(d) Page Limit includes all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(e) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, and cross reference indices of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Please do not have any pages marked “This page intentionally left blank”.

(f) A page shall be an 8 ½ X 11” standard size. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the sides. Vendors shall number each page to eliminate any confusion. In the event a contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(g) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

3. Proposal Content

(a) Volume I – RFP Documents. Volume I should be clearly marked “VOLUME I – RFP Documents (W912CL-23-R-0450)”. Failure to follow the contract Proposal Preparation Instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Signed Documents - Offerors are required to submit all documents requiring signature of the Offeror. These shall be signed copies to include a completed SF 1449 – Solicitation/Contract/Order for Commercial Items (Block 30); Amendment SF 30s (Block 15); and all Representations, Certifications and Other Statements of Offerors. All final monetary extensions shall be in WHOLE DOLLARS ONLY.

TAB B, Executive Summary – Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members for the task areas they are designed to provide support.

TAB C, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB D, General Information –Identification of the proposal point of contact (POC) and phone number as well as a list of the proposal package contents.

(b) Volume II – Technical Proposal

(1) Volume II should be clearly marked “VOLUME II – Technical Proposal (W912CL-23-R-0450)”. The Technical Proposal Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the technical factors defined in the “Evaluation Factors for Award” found at FAR Clause 52.212-2 – Evaluation—Commercial Items. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.);

statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc. will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and not desired.

(2) The Technical Proposal Volume, at a minimum, shall be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in the “Evaluation Factors for Award”.

The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS for Sub-factor 3 – “Task Orders.” The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The volume should be organized according to the following general outline:

-Table of Contents -List of any Tables or Drawings -Technical -Sub-factor 1: Management Approach -Sub-factor 2: Staffing Plan -Sub-factor 3: Task Order Technical Proposal

Task Order Technical Proposal –Offerors shall submit separate task order proposals for each Task Order. Task order proposals for Task Orders will be used for evaluation purposes to determine successful Offerors for the IDIQ awards, as well as the individual Task Orders. Offerors shall submit proposals for each of the Projects; failure to do so will result in automatic elimination from consideration for award.

a. Subfactor 1 – Management Approach: The offeror shall submit a Management Approach covering the Primary Team Members. The Management Approach shall include a description of the following management activities:

i. The offeror’s processes to plan, direct, and control contract performance within the organizational structure (team structure as well as corporate structures), which shall include, at a minimum, an organizational chart with the lines of authority, supervision, and coordination in providing oversight, scheduling, and control of work.

ii. The offeror’s processes to support multiple, geographically dispersed, complex projects simultaneously; and

iii. The offeror’s processes to acquire, manage, and control non-labor resources to include, but not limited to, property, inventory, travel, and funding.

b. Subfactor 2 - Staffing Plan: The offeror shall submit a staffing plan covering the Primary Team Members. The staffing plan shall include a description of the following staffing activities:

i. The offeror’s processes to recruit, hire, manage, and retain personnel with the background knowledge, skills, experience, and training to execute the tasks on the overall ID/IQ contract; and

ii. The offeror’s processes to create a labor pool of quality employees for the multiple, geographically dispersed locations to execute the tasks of the overall ID/IQ contract.

c. Sub-factor 3 - Task Order Technical Proposals: The Government will provide a Task Order Request for Proposal (TORFP) that is representative of the task order that may be executed under the resultant ID/IQ contract. The TORFP is an actual task order that may be awarded under one or more of the new HAP ALT contract. Offerors must submit a proposal for the project; failure to do so will result in automatic elimination from consideration for award.The offeror shall submit a proposal for task order project covering the Primary Team Members. The proposal shall include, at a minimum, the following;

i. The offeror’s approach to execute the specific tasks found at paragraph 5 of each project PWS;

ii. Milestone Plan - a chart/table displaying the offeror’s proposed timeline for all major actions and deliverables associated with each project PWS;

iii. Key Personnel - the offeror’s list of specialized personnel with resumes assigned to each seed project; and

iv. Labor Categories and Hours of Personnel - a list of the type of labor categories and labor hours associated with each seed project.

Note: The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

(c) Volume III - Volume III should be clearly marked “VOLUME III – Past Performance (W912CL-23-R-0450)”. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on, and targeting performance which is relevant to this effort as it directly relates to the work being procured under this solicitation and as defined in the “Evaluation Factors for Award”. If services were performed as a subcontractor, teaming partner, and/or joint venture state the overall contract value and associated subcontract value. The information for each contract or subcontract shall include the following:

1 Contracting Agency/Customer 2 Contract Number 3 Contract Type 4 Total Contract Dollar Value (total dollar value of subcontract if subcontractor) 5 Total Contract Dollar Value per Year (per year value of subcontractor) 6 Period of Performance 7 Narrative addressing why performance of the subject contract is relevant to the requirements defined in this solicitation.

8 Description of the role of the offeror 9 Contracting Officers Name or Commercial Customer Point of Contact, Telephone Number and Email address.

(1) The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than five (5) years for the submitted data.

(2) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS). Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals not containing the information requested by this paragraph risk either rejection or a less than acceptable performance rating by the Government. All past performance comments received will be considered and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(3) Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

• Table of Contents

• Summary Page describing the role of the offeror, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience.

• Consent Letters executed by each teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information.

• Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

• Organization Structure Change History—Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

• Specific Relevant Contracts Format - Sheets are limited to five (5) pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

(d) Volume IV- Price Proposal – Volume IV should be clearly marked “VOLUME IV – Price Proposal (W912CL-23-R-0450)”. The Offeror’s price proposal will consist of information in response to the Task Order Request for Proposal(s) (TORFPs). The price for each TORFP will be evaluated separately for award of task orders. The Offeror shall clearly explain the basis of price of each Task Order, to include the discounts proposed, methodology for application of the discounts, pricing of non-labor resources, and pricing of travel.

The format for the price proposal shall be as follows:

-Tab A - Task Order Price Proposals -Tab B – Assumptions (if required)

Tab A – Task Order Price Proposals – Offerors shall prepare pricing information on all the Task Orders. Offerors shall submit separate pricing proposals for each of the Task Orders. Pricing for Task Orders will be used for evaluation purposes to determine successful offerors for the IDIQ awards. Additionally, pricing for each Task Order will be used to determine the awardee of the individual Task Orders using the Lowest Price Technically Acceptable (LPTA) procedures.

(1) A summary total of all pricing proposals, to include loaded pricing from each Task Order shall be submitted reflecting the final proposed price for all the Task Orders. This summary, as a minimum, shall be presented in Contract Line- Item Number (CLIN) format found in the table of each TORFP.

(2) A spreadsheet shall also be provided to accurately reflect the details that resulted in the pricing found on each CLIN. Spreadsheets should be easily traceable. None of the files submitted shall have any read/write/password protection. Include all formulas in your spreadsheets and please include any notes deemed necessary to add clarity to the spreadsheet.

(3) The contractor shall include evaluations conducted on subcontract proposals. Examples of the type of detail required are reasonableness of rates, labor mix, terms and conditions, exceptions, or additions, etc.

Tab B – Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 Evaluation – Commercial Items

A. BASIS FOR AWARD

1. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to multiple offerors who are deemed responsible in accordance with the FAR; whose proposal conforms to the solicitation requirements and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable (LPTA) offers.

2. Trade-offs between price and non-price factors are not permitted. Unbalanced, inaccurate or incomplete price proposals may be the grounds for eliminating a proposal from competition. The Government will evaluate proposed prices for reasonableness using price analysis techniques. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

3. The Government intends to award eight (8) multiple, IDIQ/FFP contracts which includes a base-year and four (4) one-year…