Attachment 18 SOW VE HAFB W388thApron Design Build design phase 7Apr22.pdf

5.8 VALUE ENGINEERING (VE) STUDY SCOPE OF WORK – HAFB West 388th Apron

5.8.1 The Contractor shall follow ER 11-1-321 change 1 January 2011, Army Programs Value Engineering, U.S. Army Corps of Engineers, 01 January 2011.

(https://www.usace.army.mil/Portals/2/docs/Value%20Engineering/ER_11-1-321- Change1_Army_Program-VE.pdf)

5.8.2 The Contractor shall follow Value Methodology (VM) Standard, published by SAVE International, which presents detailed illustration of the Value Engineering process.

(https://cdn.ymaws.com/www.value-eng.org/resource/resmgr/education/vm_standard_reference_202092.pdf)

5.8.3 The workshop shall comply with OMB Circular No. A‐131 dated December 26, 2013 (a131-122013.pdf (whitehouse.gov))

5.8.4 The Contractor shall provide a Level 2 Abbreviated VE Workshop VM/VE workshop facilitated by a Certified Value Specialist (CVS) with a minimum of 5 years of VM/VE facilitation experience (Facilitator). The intent of the VM/VE workshop is to apply Value Methodology to the project development process to optimize the overall value of the project and to ensure that the functional requirements of the project are appropriately addressed. The SAVE International 6 step process shall be used: Information Phase, Function Analysis Phase, Creative Phase, Valuation Phase, Development Phase, and Presentation Phase. For this Level 2 workshop, the team shall analyze distinct components of the project. Each component shall have defined functions and brainstorming ideas.

5.8.4 Life Cycle Cost Analysis (LCCA) is an integral part of VM/VE Workshop process. The Contractor shall provide a relative monetary comparison of alternatives when including operations and maintenance expenses over a defined economic life for the project or provide an explanation for exclusion. Include separate tables for comparison of first costs of alternatives and first cost plus life cycle costs of alternatives.

5.8.5 Contractor’s Workshop Team members shall include senior members from the following disciplines experienced in the planning, design, and cost estimation of similar facilities or structures and must not have directly contributed to the original design or cost estimate of this project. Required disciplines include: SR Mechanical Engineer, SR Architect, SR Electrical Engineer, SR Structural Engineer, SR Civil Engineer, and SR Cost Engineer. The Government also will participate in the workshop.

5.8.5.1 PRE-WORKSHOP

A. The Government will provide available project documents to the Facilitator not less than fourteen (14) calendar days prior to the workshop and identify information that will be available at the start of and/or during the workshop. The Government will also provide the mandatory Value Study Report Guide to the Facilitator to ensure that the VE/VM Draft and Final Report meet the guideline requirements. The Facilitator shall notify the https://www.usace.army.mil/Portals/2/docs/Value%20Engineering/ER_11-1-321-Change1_Army_Program-VE.pdf https://www.usace.army.mil/Portals/2/docs/Value%20Engineering/ER_11-1-321-Change1_Army_Program-VE.pdf https://cdn.ymaws.com/www.value-eng.org/resource/resmgr/education/vm_standard_reference_202092.pdf https://cdn.ymaws.com/www.value-eng.org/resource/resmgr/education/vm_standard_reference_202092.pdf https://www.whitehouse.gov/wp-content/uploads/legacy_drupal_files/omb/circulars/A131/a131-122013.pdf

Government of any desired VM/VE workshop scope modifications prior to performing the work.

B. The VM/VE Workshop Facilitator shall hold a one-hour teleconference with the Government and Contractor VE Workshop Team Members to discuss the project and workshop activities. The Facilitator shall coordinate with the Government to develop the agenda, roles, and responsibilities prior to the teleconference.

C. The Facilitator shall provide an electronic Word file or pdf of the workshop agenda to the Government and to other Workshop participants.

D. Contractor shall provide, within 21 days of Contract award, a list of the Contractor’s proposed VE Workshop Team Members’ names, disciplines, roles, and relevant licenses/certifications for review and approval. The list shall include the Facilitator.

E. Contractor’s Workshop Team members shall become familiar with Workshop Materials that are provided by the Government prior to the workshop. The Facilitator shall coordinate the dissemination and review of documents provided by the Government with the VM/VE Workshop team. Provide a list of additional information desired for the workshop to the Government.

F. Prepare a cost model or histogram of the cost estimate provided by the Government.

G. The Contractor shall coordinate its team members’ attendance for the entire workshop.

H. The Contractor’s In-Briefing presentation shall be provided in PowerPoint or pdf format to the Government and other workshop participants prior to the workshop.

I. The Government will provide at least thirty (30) days advance notice to the Contractor of acceptable Workshop dates to allow for travel coordination.

5.8.5.2 VM/VE WORKSHOP

A. The VM/VE Workshop duration shall be a minimum of 24 hours (3 days). The workshop will be conducted virtually. No travel expenses will be reimbursed.

B. The Facilitator shall lead and manage the workshop and conduct the in-brief and out brief presentations. The workshop must be made accessible to remote participants via an online meeting.

C. At the start of the workshop, the Facilitator shall brief the agenda and the six phases of the VM/VE workshop to the participating Government representatives and the Contractor’s VM/VE team members.

D. The Facilitator shall work with the Workshop participants to establish and maintain the following information during the Workshop (at a minimum):

1) Action Items

2) Key Agreements/Critical Assumptions/Critical Constraints

3) Risks (both threats and opportunities) with management strategies

4) Quality Objectives

5) VM/VE Alternatives

6) Alternatives Summary, including identified optimum reasonable cost avoidance

7) Life Cycle Cost Analysis

E. At the conclusion of the workshop, the A-E/Facilitator shall brief the VM/VE alternatives. The Out-Brief presentation shall be provided to the participants in PowerPoint or pdf format prior to the Out-Brief.

5.8.5.3 POST-WORKSHOP VM/VE DRAFT REPORT

A. The Facilitator shall review the Summary of Alternatives, Quantitative and Qualitative Alternatives and Other revised documents for accuracy and completeness and revise as necessary for inclusion in the Draft VM/VE Report which must follow the mandatory Value Study Report Guide provided by the Government.

B. The Facilitator will prepare and submit a preliminary Draft VM/VE Report within 7 days after the last day of the VE study workshop, electronically, in pdf format, to the Government for review.

C. The Draft VM/VE Report shall include the following information items:

1) Workshop Date

2) D Control #

3) P2 # and Project Name

4) Workshop Team Leader(s)

5) Workshop Team Members and Participants

6) Number of VM/VE Alternatives

7) Number of Accepted VM/VE Alternatives

8) Number of Qualitative Alternatives

9) Number of Accepted Qualitative Alternatives

10) Maximum Cost Avoidance Proposed (Gross)

11) Accepted Cost Avoidance (Gross)

12) Workshop Cost to government

13) Calculated Return on Investment

14) Summary of Alternatives

15) Implementation Results

16) Complete description explaining the recommended alternative, the rationale for the recommended alternative, advantages/disadvantages of incorporating the Alternative, any appropriate sketches/calculations, and cost analysis, including life cycle costs.

17) Discussion of alternatives that deviate from the Project as defined by the Government prior to the Workshop, or from agency guidance or local requirements.

18) Function Analysis System Technique (FAST) Diagram or other technique to verify that Function Analysis has been performed.

19) Creative idea list, i.e. a complete list of brainstorming ideas, not just those analyzed/developed.

20) Cost Model or Histogram.

21) Workshop Agenda(s)

22) Attendance Sheet(s)

23) Other supporting documentation.

24) Reproduced photographs and graphics shall be clear and legible.

D. In addition to inclusion in the main body of the Draft VM/VE Report, the report’s Cover shall identify the VM/VE Control #, P2#, Project Title, Project Location, Level of Design, Dates of Workshop, and Contractor.

E. In addition to inclusion in the main body of the Draft VM/VE Report, the report’s Executive Summary shall include:

25) Workshop participants and Facilitator

26) Items identified above in paragraph A of this section

27) Items identified above in Section 5.8.5.2 VM/VE WORKSHOP, paragraphs C and D.

28) Function analysis discussion.

29) Project Description, Background, Results of Functional Analysis,

30) Summary of Recommended Ideas, Alternatives, Comments, and applicable cost avoidance. (Create hyperlink between “Summary of Recommendations” and individual alternative descriptions in the electronic, searchable version, if possible.)

31) Summary of Gross Cost Avoidance of the optimum realistic alternatives, identifying which Alternatives are included.

F. The Government will review and provide comments on the preliminary Draft VM/VE Report in DrChecks within 14 days.

G. The Contractor shall respond in DrChecks to the comments and the Facilitator shall make any necessary revisions to the preliminary Draft VM/VE Report within 14 days of government comments. After Government back-check and closure of all comments, the Draft VM/VE Report, revised as agreed to during the review, will be deemed approved, and the Facilitator shall submit an electronic copy of the approved Draft VM/VE Report in pdf format to the Government.

5.8.5.4 POST-WORKSHOP IMPLEMENTATION MEETING AND FINAL VM/VE REPORT

A. The Facilitator shall lead and manage an Implementation Meeting teleconference. The teleconference will involve participants from the Workshop and may include additional Government personnel involved with the project. The teleconference is expected to last no more than two hours. The Post-Workshop Implementation Meeting shall be made accessible to remote participants via an online meeting. The Facilitator shall prepare the minutes of the teleconference. The minutes shall include specific reasons why each alternative is accepted/accepted conditional/under review/rejected. The Implementation meeting shall take place 21 calendar days after the VE Draft Report has been approved.

The meeting may be postponed up to seven (7) additional calendar days if additional participating Government personnel need more time to review the approved Draft Report.

Findings and results from the Implementation Meeting shall be incorporated into the Final VM/VE Report, in addition to those from the pre-workshop, workshop, and post-workshop tasks.

B. The Contractor shall prepare and the Facilitator submit to the Government an electronic copy of the Final VM/VE Report in pdf format to the Government for review within 14 calendar days after the Implementation meeting. The Government shall submit comments on the final report within 14 days via DrChecks. The Contractor shall respond via DrChecks to the comments and make corresponding revisions to the Report. Upon completion of back-check by the Government, the Facilitator shall submit any required and agreed revisions to the Final Workshop Report to the satisfaction of the Government within 14 days. When the Final VM/VE Report review has been completed, review comments have been documented, and all comments and issues have been resolved, the Final VM/VE Report will be deemed approved. The Facilitator shall provide the Approved Final VM/VE report in pdf format to the Government.