W900KK20R0004_STAF_Amed_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Clause 52.252-3 for the purpose of Amendment 0001.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Feb-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W900KK20R0004

X 9B. DATED (SEE ITEM 11)

27-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Feb-2020

CODE

ARMY CONTRACTING COMMAND - ORLANDO

ATTN: ECHO DIVISION

12211 SCIENCE DRIVE

ORLANDO FL 32826-3224

W900KK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W900KK20R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

Section J - List of Documents, Exhibits and Other Attachments

Item Description

Attachment 1 Basic IDIQ Performance Work Statement (PWS) (Amend 0001)

Attachment 1(a) Performance Requirement Summary (PRS)

Attachment 1(b) Contract Data Requirement List (CDRL)

Attachment 1(c ) Non-Disclosure Agreement (NDA)

Attachment 1d) Personnel Qualification Matrix

Attachment 2 Technical Experience Reference Workbook

Attachment 3 Past Performance Reference Workbook (Amend 0001)

Attachment 4 DD 254 (DRAFT with solicitation, FINAL at award)

Attachment 5 RFP Cross Reference Matrix (Amend 0001)

Attachment 6 STAF Cost Price Workbook

Attachment 7 Questions_Comments_Form

Attachment 8 Task Order 0001_ PWS

Attachment 8(a) Performance Requirement Summary (PRS)

Attachment 9 Task Order 0002_ PWS

Attachment 9(a) Performance Requirement Summary (PRS)

Attachment 9(b) Technical Exhibit DDIST Desk Reference

Attachment 9(c) Technical Exhibit DDIST Line by Line

Attachment 9(d) Technical Exhibit DDIST Travel Cost Estimate

Attachment 9(e) Technical Exhibit DDIST Logistics Cost Estimate

Attachment 9(f) Technical Exhibit DDIST Funding

Attachment 9(g) Technical Exhibit DDIST CME Funds

Attachment 9(h) Technical Exhibit DDIST Contractor Roster

Attachment 9(i) Technical Exhibit DOT USAICOE Handbook First Edition

Attachment 9(j) Technical Exhibit DOT USAICOE Writing Standards-Analytic Rubric 011

Attachment 9(k) Technical Exhibit DOT USAICOE Writing Standards-Score Instructions

Attachment 9(l) Technical Exhibit DOT USAICOE Writing Standards- Score Sheet

Attachment 10 SF 1408 Checklist

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

Amendment 0001: The purpose of this amendment is to:

1) Update Section L.2.10

2) Update Attachment 03-Past Performance_Reference_Workbook. This is an entirely new workbook.

3) Update Attachment 05-Cross_Reference_Matrix. This is an entire new cross reference matrix.

4) Update Attachment 01-PWS_IDIQ. 5.3 was added to the front of PWS title “High Level Function 3

Technical Support”. This is the only change within the IDIQ PWS.

Amendment changes are highlighted and annotated with “Amend 0001” unless the entire item was replaced with a new item.

Acknowledgement of the Amendment shall be evidenced by completeing block 14 of the SF 33.

The following have been modified:

L.1.0. Proposal Submission

L.1.1 Introduction. The Staff Technical Assistance and Functional (STAF) effort is being competed as Small Business set-aside 8(a) Competition under NAICS code 541611, Administrative and General Management Consulting, with a size standard of $15M in average annual receipts. The STAF effort will be a Single Award (SA) Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide administrative, project management, and technical staff support services consisting of a 1-month phase-in period, 11-month base period of performance, and four 12-month option periods for a total of 60 months.

Volume I – Factor 1 proposals are due no later than the date and time annotated on the SF 33 coversheet. Early delivery is authorized.

The required method of STAF proposal delivery is via the DoD Secure Access File Exchange (SAFE) located at https://safe.apps.mil/. Offerors shall ensure the recipients receiving the proposal submitted via DoD SAFE are the STAF Primary Point of Contact (POC), Alternate POC, and the Procuring Contracting Officer (PCO), identified in Section L.2.8.

Offerors are encouraged to test the DoD SAFE proposal exchange methodology by sending a copy of the STAF PWS to the aforementioned POCs at least 72 hours prior to the proposal due date/time. The Government will confirm receipt, via email, within one business day. If confirmation email is not received, please coordinate directly with the PCO to resolve issue.

If there are any technical difficulties with DoD SAFE, the Offeror shall coordinate an alternate method of STAF proposal submittal with the Primary POC, no less than 24 hours prior to the due date and time. It is the Offeror’s responsibility to ensure that the entire proposal is received by the Government prior to the proposal due date and time. All proposals submitted must be in compliance with the full solicitation.

L.1.2 Phased Acquisition Approach

The Government will evaluate Offerors’ proposals in a two phased approach to progressively reduce the number being considered for contract award. The purpose of this procedure is to reduce the time and cost of source selection, both for the Government and for the competing offerors.

Phase I: Offerors shall prepare and submit ONLY Volume I – Factor 1 – Technical Experience and Volume II – Factor 2 – Past Performance proposal in accordance with the instructions provided below. The Government will evaluate each volume in accordance with the acceptability criteria in Section M of this solicitation. The Government will eliminate from further consideration any Offerors proposals evaluated and assigned an unacceptable rating.

The decision to eliminate any Offeror through this procedure will not constitute the establishment of a competitive range, as described in FAR 15.306(c), and it will not obligate the Government to conduct discussions or to solicit or entertain proposal revisions. However, the Government reserves the right to establish a competitive range and conduct discussions if the PCO decides that it is in the best interest of the Government to do so.

Phase II: Offerors with an Acceptable Phase I proposal will be notified by the PCO and requested to submit , Volume III – Factor 3 – Program Management, Volume IV – Factor 4 – Cost/Price, and Volume V – Administrative Information of the proposal in accordance with the instructions established below and within the notification.

L.1.3 Proposal Validity: The Government requires that the proposal, in its entirety, be valid for at least two hundred and seventy (270) calendar days from the final, phase II proposal due date which will be annotated in the PCO notification referenced in the above paragraph. Offerors are cautioned that for their proposal to be eligible for award, the proposal shall be in compliance with the terms and conditions set forth in the solicitation. The Offeror shall insert the validity date in Block 12 of the SF 33.

L.1.4 The Offeror’s proposal shall consist of five (5) volumes:

PHASE I

Volume I – Factor 1 – Technical Experience;

Volume II – Factor 2 – Past Performance

PHASE II

Volume III – Factor 3 – Program Management:

Subfactor 3.1 Program Management Plan Subfactor 3.2 Phase-in / Phase-out Approach Volume IV – Factor 4 Cost / Price Volume V – Administrative Information.

L.1.5 All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the entire requirement and associated risks; is able, willing, and competent to devote resources necessary to meet the requirement; articulates a specific detailed approach with sufficient information, details, procedures and techniques to support the determination that the Offeror has a valid and practical solution for the requirement. Statements that the prospective Offeror understands, can, or will comply with the requirements, and statements paraphrasing the requirements or parts thereof without supporting information/narrative are considered inadequate and unsatisfactory.

Mere reiteration of the requirement or standard reference material is discouraged and is considered inadequate and unsatisfactory. The Offeror must include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. In presenting material in the proposal, Offerors are advised that quality of information is more important than quantity. Offerors are encouraged to use quantitative terms wherever possible and avoid the use of qualitative and subjective terms to the maximum extent practicable.

L.1.6 Offerors are cautioned that while the Government will not evaluate every PWS requirement for the purposes of the source selection evaluation, the awardee/Contractor will be required to comply with all PWS requirements during performance of the contract. The offeror’s proposal shall describe its approach to implementing PWS requirements that are being evaluated.

L.1.6.1 The proposal shall reference the related paragraphs of the PWS (e.g. 3.1.2) and Section L, and provide the detail necessary to substantiate the proposed approach and methodology for performance. The proposal should identify any unique or innovative approaches which ensure successful performance.

L.1.7 The Government will determine that an Offeror's proposal is non-compliant, and therefore ineligible for award, if the proposal indicates that: it cannot or will not meet all the requirements; takes unreasonable or unjustifiable exception to any of the terms and conditions of the solicitation; provides an approach that clearly does not meet any of the requirements; or, includes data which prompts the Government to question the Offeror's compliance with any of the requirements. The Source Selection Authority may reject all proposals received in response to a solicitation, if doing so is in the best interest of the Government. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

L.1.8. If an offeror believes that the solicitation contains an error, omission, or is otherwise unsound; the offeror shall immediately notify the Contract Specialist and Contracting Officer stated in L.2.8 in writing with supporting rationale prior to the solicitation closing date and time.

L.2. PROPOSAL SUBMISSION REQUIREMENTS

L.2.1 Failure to submit documents in the correct format is grounds for non-compliance determination, at the sole discretion of the PCO.

L.2.2 It is the sole responsibility of the Offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. All files shall be clearly identified with a filename appropriate to the content (e.g., Volume- I_Technical_Experience_Attachment_1). Use separate files to permit rapid location of all portions of the proposal, including exhibits, annexes, and attachments, if any. Compressed files are not allowed. When submitting proposals, Offerors shall follow these instructions.

L.2.3 File Packaging. All of the proposal files shall be separate documents in their native format; i.e. xls, doc, ppt,.

In addition, an Adobe Portable Document Format (PDF) version of all electronic documents, other than the Volume IV – Factor 4 –STAF Price Workbook, shall also be included as a control copy. All price breakdown information to aid in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2013. Please note – Self extracting .exe files are not acceptable. PDF documents shall use Adobe Acrobat 9.0 or later. Do NOT submit main documents in the PDF “image.” Teaming Agreements or Letters of Commitment may be in the image format.

L.2.4 All proposal files shall be verified to be free of any virus or malware.

L.2.5 All submitted files (MS Office and PDF) shall be created with textual search and copy functions enabled.

Non-searchable signature pages are acceptable, but other submitted materials that are not searchable may not be evaluated, and the Offeror may be determined non-compliant, at the sole discretion of the PCO.

L.2.6 The following volumes of material shall be submitted:

VOLUME TITLE

PAGE LIMIT

I – Factor 1 - Technical Experience Complete Technical Exp. Workbook, Solicitation Attachment 2. All information/narrative shall be documented in the space provided in the workbook space provided.

II – Factor 2 – Past Performance Past Performance Workbook, Solicitation Attachment 3. All information/narrative shall be documented in the space provided in the workbook space provided.

Past Performance Evidence – No page limit

III – Factor 3 –Program Management Subfactor 3.1 – Program Management Plan Subfactor 3.2 – Phase-in / Phase-out Approach

IV – Factor 4 – Cost / Price Unlimited V – Administrative / General Information Unlimited

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. Documents submitted in their native format will be the official version and take precedence over PDF control copy (e.g. difference in page count and/or content)

L.2.7 Acronym lists, cover pages, title pages, table of contents, cross reference matrices, dividers, index tabs, and lists of tables or figures will not be counted as part of the page count, so long as they are inserted solely for the purpose of reading ease and locating sections of the proposal. Pages marked: "This page is intentionally left blank" will not be counted nor evaluated. Additionally, teaming agreements, letters of commitment, and the contractor work breakdown structure, attached to their respective volume, will not be counted as part of the page count.

L.2.8 STAF solicitation Points of Contact:

Primary: Procuring Contracting Officer Isabel Rodriguez Gloria E. Bailey Contract Specialist Branch Chief/Contracting Officer U.S. Contracting Command – Orlando U.S. ARMY Contracting Command - Orlando 12211 Science Drive, Orlando, FL 32826-3224 12211 Science Drive, Orlando, FL 32826-3224 Ofc: (407) 384-3709 Ofc: (407) 380-8508 isabel.m.rodriguez12.civ@mail.mil gloria.e.bailey2.civ@mail.mil

Alternate:

Jey Jeyasingam Contract Specialist/Contracting Officer U.S. Contracting Command – Orlando 12211 Science Drive, Orlando, FL 32826-3224 Ofc: (407) 384-5113 jeyanthan.jeyasingam.civ@mail.mil

L.2.9 Beneficial features offered beyond the requirements of this solicitation will be incorporated into the awardee’s contract and subsequent Task Order. The Offeror will be expected to perform based on the entire proposed approach, including any over-and-above features and/or merits contained within its proposal.

L.2.10 If there are any questions resulting from this solicitation, each respective Offeror shall coordinate its questions through one company representative. The Government will provide responses to these questions via the Government Point of Entry in which the solicitation was posted or email to all Offerors. All questions regarding the solicitation shall be submitted in writing, via email, to the STAF solicitation Primary and Alternate POCs identified within Section L, NLT 1400 hours ET, 7 (Amend 0001) calendar days after the solicitation issue date annotated on the SF 33 coversheet. The Government will respond to questions/comments specific to Phase I prior to the proposal due date for Phase I. Responses specific to questions/comments regarding Phase II of the solicitation may be provided by the Government after the Phase I due date and prior to the Phase II due date.

Offerors with an acceptable Phase I proposal will be afforded an additional opportunity to submit questions/comments regarding Phase II; specific instructions will be within the PCO notification referenced in L.1.2 Phased Acquisition Approach, Phase II. The subject line of the email for Offeror’s questions/comments shall include the Solicitation number, W900KK-20-R-0004. Questions/comments shall be submitted using the RFP attachment 7 entitled, “Question/Comment Form.”

L.2.11 Information previously submitted to the Government should be assumed unavailable during this proposal evaluation and source selection process. Proposals submitted will not be returned. Alternate proposals will not be evaluated or accepted.

L.2.12 In accordance with FAR Subpart 52.215-1, Instructions to Offerors – Competitive Acquisition, the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be in the best interest of the Government. The Contracting Officer will schedule the discussion sessions, and each Offeror within the competitive range will be notified of the time and place. The Contracting Officer will provide additional instructions with the notification.

L.2.13 If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Clarifications are not discussions. Offerors may be given the opportunity to clarify certain aspects of the proposal or resolve minor or clerical errors (see FAR 15.306(a)(1) and (2)). Clarifications shall be documented on, and conducted via transmittal of, Evaluation Notices (EN) to the applicable Offeror.

L.2.14 Any proprietary information submitted separately for major subcontractors shall be furnished in the same format, level of detail, and submission due date as prescribed for the prime Offeror. A major subcontractor is considered a subcontractor executing at least 10% of the total proposed value. Subcontractor proposals submitted separately are considered part of the Offeror’s proposal, including the page count. All subcontractor proposals submitted separately must identify the prime contractor and be clearly marked in accordance with (IAW) L.2 and L.3. If subcontractor proposals are late or not in accordance with the other submission requirements, the entire proposal may be considered non-compliant.

L.3 PROPOSAL FILES

L.3.1 Format. The submission shall be clearly indexed and logically assembled, including the completed solicitation attachment 5, Cross-Reference Matrix within Volume III – Factor 3 – Program Management proposal.

A Table of Contents should be created to delineate the paragraphs and subparagraphs within that volume. As annotated above, the Cross-Reference Matrix and Table of Contents does not count against that volume’s respective page limitations. Tab indexing shall be used to identify sections. Standard proposal text format shall be 12 point Arial or Times New Roman font.

All pages of each volume shall be appropriately numbered (X of Y) and shall contain the company name, date and solicitation number in the header and/or footer. Pages shall be numbered sequentially within each volume. All pages shall be marked: “SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104” in the footer.

Additional data use restrictions shall be located in the header/footer area of each page where applicable. The signed Standard Form (SF) 33, each SF30 – as applicable – and Section K – Certifications and Representations may be submitted in Adobe.pdf file format. Microsoft Word and PDF files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and can utilize an alternate paper size of 11x17, if necessary. For page-count purposes, each side of an 11x17 page with content will count as two pages.

Format requirements provided in this section do not apply to Government provided documents, such as: SF forms, Section K, DD254, Pricing, Technical Experience References, Past Performance Reference workbook, etc.

Additionally, attachments to the proposal, such as: Teaming agreements, verification documents for Vol I, etc., are not required to be compliant with the format requirements.

L.3.2 Cross-Reference Matrix –The intent of the attached Cross-Reference Matrix is to ensure that all requirements for Volume III - Factor 3- Program Management are addressed and easily accessible to evaluators. The Cross-Reference Matrix must provide a single integrated index for the corresponding proposal Volume/Factor. The Cross-Reference Matrix is to assist evaluators during the evaluation; however, the Cross-Reference Matrix will not be evaluated.

L.3.3 Compliancy Screening. The proposal volumes will be reviewed for compliance in accordance with the Instruction to Offerors provided in Section L, respectively. Failure of an Offeror to provide all requested proposal information may render the Offeror's proposal non-compliant, and as such, the Offeror's proposal will not be evaluated, at the sole discretion of the PCO. If determined to be non- compliant, the PCO will notify the Offeror as soon as practicable.

L.3.4 The offerors shall ensure that each proposal volume submitted contains only the information relevant to that specific volume. The offerors are cautioned that each volume of the proposal is evaluated standalone against the criteria set forth in Section M and the evaluators for one volume may be different than the evaluators of another volume. It is incumbent upon the offerors to ensure they properly submit their proposals. If the data is not contained in the appropriate volume of the proposal, it will not be evaluated. The Government will consider information it requires for proposal evaluation not found in its designated volume as the offeror having omitted it from the proposal. No cost information shall be included in the Program Management volume of the offerors proposal. No Program Management information shall be included in the Cost volume of the offerors proposal. Files shall not contain classified information.

L.4.0. Volume I – Factor 1 – Technical Experience

L.4.0.1 L.4.0.1 The Offeror shall provide Technical References which demonstrate current possession of an Active Facility Security Clearance (FCL) for the Prime as stated and required by the contract DD254 at the time of the proposal. submission . SA IDIQ PWS Reference: 1.9, Security.

Note: At the time of proposal submission both companies and/or entities forming the Joint Venture must have a Top Secret Facility Security Clearance.

Additionally, if the CAGE Code provided for the Prime does not correlate to current valid required FCLs, no further review or evaluation will be completed (to include Factor 2, Past Performance) and the proposal will be deemed unacceptable and unawardable for continued evaluation.

Additional instructions are contained within Attachment 2 – Technical Experience Reference Workbook.

L.4.1. Volume II -- Factor 2 – Past Performance

L.4.1.1 This volume shall contain past performance information. The Offeror's shall provide at least three (3), (and no more than four projects) that are the most recent and relevant Government contracts on which the offeror served as either the prime or as a subcontractor, during the past three years of this solicitation issuance date, which are relevant to the efforts required by this solicitation. No more than four past performance references will be considered and evaluated and will not count towards meeting the requirement.

Recent is defined as, Government contracts on which the offeror performed as either the prime or as a subcontractor, during the past three years of this solicitation issuance date. Past performance submitted must have at least 12 months of performance complete with three-months of that performance taking place within three years of this solicitation release date.

Relevant is defined as, “Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires”.

Past performance shall be submitted using Solicitation Attachment 3 entitled, “Past Performance Reference Workbook.” Each reference submitted shall clearly delineate how the reference meets the requirements of the STAF PWS paragraph during the example’s performance of the following STAF Core Experience areas:

a) Experience executing a service contract with services managing a workforce in excess of 40 Full-Time Equivalent contractor personnel required to have and maintain a security clearance (ranging from a Secret to Top Secret and Specialized Compartmentalized Information). SA IDIQ PWS Reference: 1.9.2.

b) Experience executing a service contract with administrative, Program Management, and Technical services in support of DoD training centers of excellence (or comparable, to include non-DoD) and/or Combat Training Centers (CTCs). Government agencies or organizations considered “comparable” to DoD COEs and CTCs will be any organization and/or agency aligned within a formal federal chain of command and tasked with a national security mission requiring contractor support in a classified environment. This may include organizations and agencies such as the Defense Intelligence Agency (DIA), National Geospatial Agency (NGA), etc. as described in STAF PWS paragraph. SA IDIQ PWS Reference: 1.4; 5.1; 5.2; 5.3.

c) Each past performance reference submitted in support of any of the above letters (a) through (b) shall have been gained during a period of at least twelve consecutive months, with three-months of that performance taking place within three years of the solicitation release date.

L.4.1.2 Offerors shall submit Past Performance References using the attached Past Performance Reference Workbook. At least one of the up to four Past Performance references shall provide verifiable experience for Section L4.1.1 paragraphs (a) thorough (b). These requirements may be met separately, in the up to four Past Performance References submitted. Each Past Performance Reference submitted shall fully comply with Section L4.1.1 paragraphs (c).

L.4.1.3 An overarching Indefinite Delivery / Indefinite Quantity (ID/IQ) base contract, Blanket Purchase Agreement (BPA), or Basic Ordering Agreement (BOA) shall not be submitted as an individual Past Performance References reference. Offerors may submit an order issued from a single ID/IQ contract, BPA, or BOA as one Past Performance Reference to show experience in each relevant area. Each Past Performance Reference shall comply with the criteria established within this solicitation.

L.4.1.4 Past Performance References may include references of the Offeror’s proposed major subcontractors for this effort. Joint Ventures may include references executed by individual member(s) of the Joint Venture. For the Past Performance Factor, a major subcontractor is considered a subcontractor executing at least 10% of the total proposed value.

L.4.1.5 Each Past Performance Reference submitted may have been executed in the capacity as the prime contractor or subcontractor. If Past Performance Reference submitted was executed in the capacity of a subcontractor, the submission requirements of L.4.1.1 (a) through (c) are applicable to the subcontracted work performed and NOT applicable to the prime contractor’s work performed.

L.4.1.6 If Contractor Performance Assessment Ratings (CPARs) were not generated for the past performance references, the Offeror shall include applicable verification documents, which unambiguously and sufficiently validate the individual Past Performance References submitted. When a Past Performance Reference submitted was executed in the capacity of a subcontractor, the Offeror shall ensure the applicable verification documents patently differentiate the subcontractor’s Past Performance Experience from the prime contractor’s Past Performance Experience. Failure to provide verifiable documents, which unambiguously and sufficiently validate the individual Past Performance Experience, will result in the Government not considering the individual submittal for evaluation.

L.4.1.7 Teaming agreements and/or Joint Venture documentation, applicable to this Volume, shall be submitted as an attachment to this Volume. Agreements shall be submitted and bilaterally signed, by authorized representatives from each organization, for all major subcontractors or individual members of a JV citing their Past Performance Experience in this Volume.

L.4.2 Volume III -- Factor 3 – Program Management

The Offeror shall prepare and submit a standalone Program Management Volume organized IAW the factor description below. All general assumptions concerning the proposal shall be stated in this volume as well as the Cost/Price volume. No cost/price data shall be included in this volume.

This volume provides Offerors with an opportunity to demonstrate their approach in meeting the solicitation requirements. While Offerors will not be evaluated on all requirements of the STAF PWSs, they must comply with and be able to accomplish all PWS requirements throughout the life of the contract.

** NO COST/PRICE INFORMATION SHALL BE INCLUDED WITHIN THIS VOLUME. **

L.4.2.1 Subfactor 3.1 Program Management Plan

The Program Management Plan shall contain all of the elements outlined below.

L.4.2.1.1 Management Structure. Offeror must provide a realistic approach to creating and depicting its management structure for the geographically separated sites in the required area of operation, from general staff oversight by first line supervisors, through its local organizational structure to the company headquarters management. SA IDIQ PWS Reference: 1.6.2 and 1.7; TO 0001 PWS and TO 0002 PWS

L.4.2.1.2 Recruitment and Retention Plan:

The Offeror shall describe the methodology to be employed by the Offeror to recruit, retain, and develop personnel with the requisite knowledge, skills, education, experience and clearances to ensure successful accomplishment of STAF PWSs. At a minimum, the plan shall address, for the STAF contract: how lessons learned will be incorporated to improve recruitment and retention practices; describe recruitment and hiring practices that will be used for this contract; process and procedures for addressing performance issues; process for ensuring individuals are trained properly to perform PWS requirements; process for ensuring continuity and quality services during personnel absences due to leave, terminations, and resignations to ensure the impact to the Government mission is minimal or non-existent; and any other processes, business practices, personnel management resources and/or methodologies to maintain a qualified pool of candidates to ensure a stable workforce over the life of the contract. SA IDIQ PWS Reference: 1.6.2TO 0001 PWS and TO 0002 PWS L.4.2.1.3 Contractor Work Breakdown Structure (CWBS). Within Microsoft Project, the Offeror shall provide, as an attachment to this volume, a CWBS with all proposed labor categories executing performance-based requirements within the Task Order PWSs. Each CWBS shall identify, for the proposed labor categories, clearly defined lines of responsibility, clearly defined levels of decision authority, reporting structures, location of personnel, and the communications/interfaces (e.g., Contractor/Subcontractor to Government, Prime to Subcontractor, Prime to Site/Site Manager, and Subcontractor to Site/Site Manager).

CWBS shall clearly articulate the contractor’s approach to satisfy all Task Order requirements and must identify the following:

a) Labor categories, broken out by PWS section

b) Position Descriptions for each labor category

c) Qualifications (experience, specialized education, and certification(s)) for each labor category

d) Number of personnel for each labor category, broken out by PWS section

e) Number of hours proposed for each category, broken out by PWS section

f) For CONUS positions, identify if position is Exempt or Non Exempt from the Service Contract Act

CWBS rationale and assumptions: Within this the Volume, the Offeror must provide its overarching methodology for determining its proposed Qualifications by Labor Category and assumptions supporting staffing decisions or explanations needed to clarify staffing decisions made in order to ensure proper execution of the effort. The numbers of hours, personnel and labor categories must match the number of hours, personnel and labor categories in the Offeror’s Cost/Price Workbook. The Offeror shall provide rationale and calculations that clearly identify the methodology used to arrive at the labor categories, number of personnel, and/or proposed hours for each labor categories proposed to meet the requirements in the PWS.

Task Order 0001 and 0002, PWS References 1.2,1.6.2, and Section 5.0 and subsections.

No cost/price data shall be included in this volume.

L.4.2.1.4 Management Methodology. As part of its Program Management Plan, the Offeror shall:

a) Describe their methodology and approach to managing multiple subcontractors, joint venture, and/ or teaming partners in order to execute multiple requirements;

b) Describe their methodology and approach to managing its workforce alongside the workforces of other contractors in shared spaces;

c) Describe their methodology and approach to providing on-site management with authority, flexibility and the efficiency to quickly and effectively resolve all performance-related issues; and

d) Identify risks and corresponding risk-mitigation strategies that will be employed during execution.

PWS Reference: 1.7; 2.2

L.4.2.1.5 Quality Control Plan. Each Offeror shall provide a STAF Quality Control Plan (i.e., onsite quality control procedures) capable of providing continuous improvement and problem resolution in coordination with local management and supported Government unit and/or higher headquarters.

PWS Reference: 2.3.3

L.4.2.1.6 Joint Venture/Teaming or Major Subcontracting Arrangements. Each Offeror shall provide, if applicable, a summary describing the joint venture or subcontracting arrangement established for this solicitation as well as a bilaterally signed document (format as established by Offeror) specifying an agreement (e.g., Teaming Agreements) among the parties. Offeror shall identify for each proposed team member/subcontractor: a) what PWS section each joint venture team member/subcontractor will support; b) the team member/subcontractor’s name; c) the actual services to be provided; d) the percentage of work it will perform. The Teaming Agreements shall be attached to this volume and are not included in the page count.

PWS Reference: 1.7; 2.2

L.4.2.2 Subfactor 3.2: Phase-in / Phase-out Approach:

L.4.2.2.1 Phase-in. The Offeror shall provide a 30-day Phase-in approach that provides for continuity of STAF operations with no loss of service and minimal loss of operational knowledge. The plan shall address the following elements:

a) Detailed 30-day Milestone Chart

b) Identification of any risks and describe how those risks will be mitigated

c) Approach to ensure open communication with incumbent Contractor and the Government to include periodic meetings documenting progress

d) Personnel plan describing how the contractor will provide personnel in order to assume Full

Performance after the Phase-in period, as required by this PWS

e) Approach to ensure proper, timely issuance of (as required): appropriate licenses, installation badges and Installation Access security clearances

f) Requirements Turnover/Handoff

g) Data and/or Property Transfer

h) Security Requirements to include OPSEC

PWS Reference: 2.3.5

L.4.2.2.2 Phase-out. The Offeror shall provide a Phase-out approach that provides for continuity of STAF operations with no loss of service and minimal loss of operational knowledge. The plan shall address the following elements:

a) Detailed Milestone Chart

b) Identification of any risks and describe how those risks will be mitigated

c) Approach to ensure open communication with incoming Contractor and the Government to include periodic meetings documenting progress

d) Personnel plan describing how the contractor will support the transition of personnel to incoming contractor

e) Requirements Turnover/Handoff

f) Data and/or Property Transfer

g) Security Requirements to include OPSEC

PWS Reference: 2.3.5

L.4.3 Volume IV -- Factor 4 – Cost/Price

This volume shall consist of all information, required to support proposed costs and prices. All general assumptions concerning the proposal shall be stated in this volume as well as the Program Management volume. There are no page limitations for this volume.

Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below.

The numbers of hours, personnel and labor categories proposed in Factor 4 must match the numbers proposed in the Offeror’s Program Management Factor (L.4.2.1.3 Contractor Work Breakdown Structure (CWBS)).

The Government will evaluate the offeror’s Cost/Price Volume for completeness, price reasonableness, and unbalanced pricing. In order for a cost/price proposal to be complete, it must comply with all requirements of the solicitation and any attachments and exhibits. Cost proposals will not be scored, ranked, or rated.

Any proprietary information submitted separately for major subcontractors shall be furnished in the same format, level of detail, and submission due date/time as prescribed for the prime offeror. If the Major Subcontractor information is provided late, then the entire proposal may be found to be untimely. If the Major Subcontractor information does not conform to the solicitation requirements, it will be determined to be non-compliant and not evaluated. Nonconforming/not evaluated major subcontractor data may render the complete prime offerors proposal as non-compliant. Separately submitted data shall be submitted via SAFE as described in L.1.1, and label their volume as Cost/Price Volume IV and the prime contractors name.

L.4.3.1 The Offeror shall submit contact information (name, telephone number and email address) for their cognizant Defense Contract Management Agency (DCMA) ACO and cognizant DCAA supervisory auditor. If the Offeror is not assigned to DCMA for contract administration or is not assigned to DCAA for contract audit, the Offeror will identify their cognizant federal auditing agency or agencies (and include the individual contact information). The Offeror shall submit a copy of the most recent ACO letter regarding the status of their accounting system. If that letter is more than a year old and the Offeror has a more current DCAA audit report commenting on the status of their accounting system, a copy of that report will also be submitted and included in the Proposal Volume IV – Cost/Price.

L.4.3.1.1. If the Offeror’s accounting system was disapproved or deemed to be not adequate, the Offeror will identify all deficiencies along with steps taken, or to be taken, to correct the deficiencies and a timeline to include audit by the cognizant audit agency after corrective action has been implemented. If the Offeror’s accounting system has never been audited by their cognizant federal audit agency, the Offeror will so state. If the Offeror does not have an approved accounting system, the Offeror shall complete SF1408 - Preaward Survey (See STAF_RFP_Attachment 10) of Prospective Contractor Accounting System Checklist, and return the documentation as part of the Price Volume of the proposal. Within this survey, mark “X” in the appropriate column; and on Page 2, provide a narrative describing how the current accounting system supports your response to each item.

L.4.3.2 If applicable, the Offeror shall disclose information pertaining to any proposed Joint Venture (JV), JV mentor-protégé or mentor-protégé agreement. If a subsidiary or JV, then the Offeror shall provide information identifying all affiliates and provide a copy of the binding documentation (e.g. Contract, Agreement, Evidence) validating the legally binding business relationship.

Note: If the proposal is submitted by a Joint Venture, then the offeror is required to submit a completed DCMA Form 1620 – Guaranty Agreement as part of the Price Volume.

L.4.3.3 All elements of the Offeror’s estimated phase-in cost/price shall be included separately in the Offeror’s cost/price volume and in CLIN 0001 under Tabs 2, 3, and 4 of the ‘STAF_RFP_Attachment_6_ Price Workbook’.

Offerors shall not put any phase-in costs/prices in any CLIN other than CLIN 0001.

L.4.3.4. Price Workbook. The Offeror shall complete the ‘STAF_RFP_Attachment_6_ Price Workbook’provided with this solicitation (to include all Worksheets within the Workbook), to submit prices for the entire performance period, excluding amounts for which the Government has provided estimated COST values for evaluation purposes.

Offerors may not alter pre-existing formulas or values within the workbook. An Offeror may tailor the Cost/Price workbook to depict the application of their indirect rates if different than what is depicted. A tailored spreadsheet is also authorized for those companies that have divisional rate differences (multiple cost centers for the same labor category) within one company. In this case, Offerors shall provide each rate and a differentiated description for each (i.e. Software Engineer 1 = $20.00, Software Engineer 1A = $21.00). If a tailored spreadsheet is used, the offeror shall ensure the spreadsheet provides all the formulas for all calculations in an unprotected format, compatible with Microsoft 2013 and show all calculations enabling the Government to test and confirm the calculations. It is anticipated that most will be using the spreadsheet as it is structured in accordance with the DCAA audit information provided at this link: http://www.dcaa.mil/Content/Documents/DCAAM_7641.90.pdf. The name of this document is “Information for Contractors." The use of the Cost/Price Workbook is mandatory and “.pdf” files are not acceptable.

The submitted Price Workbook shall not be password protected. Failure of the Offeror to include pricing for all requested elements in the Pricing Workbook may render the proposal non-compliant with the terms of the solicitation, at the discretion of the PCO, and therefore ineligible for award.

L.4.3.5 The specific direct labor rates utilized to price the proposal must be identified in the cost and pricing proposal only. The proposal shall set forth a complete breakdown of the direct and indirect rates by category. The Offeror and all proposed Major Subcontractors shall provide the hours and the burdened rate build-up for each labor category, including Fringe, Overhead, Other Indirect(s), General & Administrative (G&A), DBA Insurance, Profit, and any additional indirect rates as applicable.

The proposed fully burdened labor rates will be binding, incorporated into the basic IDIQ contract and utilized for the life of the contract on all future Task Orders.

A separate rate build-up shall be included for each labor category provided for the base and each out year.

Employee names and/or other documentation (such as assigned letter of Intent for key personnel defined in the IDIQ PWS and Task Order 0001 PWS not currently employed by the Offeror) to support the rates proposed shall be provided. . Letters of Intent shall clearly identify the prospective pertinent conditions of employment. The same detailed support data shall be furnished for all major subcontractors.

IAW FAR 52.237-10, the Offeror shall provide a copy of its policy addressing uncompensated overtime.

L.4.3.6 The Offeror and its major subcontractors shall provide the following information according to the following order of preference as supporting information to enable the Government’s evaluation. Current Forward Pricing Rate Agreement (FPRA) or Current Forward Pricing Rate Recommendation (FPRR) provided by the cognizant Administrative Contracting Officer(s) (ACO). Forward Pricing Rate Proposals and provisional billing rates are not acceptable.

L.4.3.6.1 If neither a FPRA nor FPRR are available (or, if the agreement/recommendation does not include direct labor rates), the offeror shall provide the following:

Direct labor rates: the Offeror shall provide the direct labor rate of the employee proposed for each labor category to support the effort. In the event an employee has not been assigned, the Offeror shall submit the most recent actual average rate for each proposed category. Offeror shall submit the actual average rate, as of the end of each of the last three completed fiscal years, for each proposed category. The "as of" date must be shown for each calculation.

For each category and each year, the offeror shall identify the number of employees in each calculation. The timing of wage/salary increases will be identified in the offeror's proposal (i.e., employee's anniversary date, yearly during [month], or other [with explanation]). If the above is not available, the offeror shall provide sufficient justification for the proposed direct labor rates through the most appropriate means available. The direct labor rate information shall be submitted for both the offeror and all major subcontractors.

Indirect rates (for each and every proposed indirect rate): Offeror shall identify the start and end of their fiscal year and the allocation/application base for each indirect rate. Offeror shall provide actuals for the most recent year-to-date period (base, pool, and calculated rate) and the last three completed fiscal years (base, pool, and calculated rate). Offeror shall state whether or not the prior years’ actuals have been audited by DCAA. Offeror shall submit forecasted rates for each fiscal year covered in the solicitation (base, pool, and calculated rate). If the offeror does not have a budget or detailed forecast for all fiscal years covered in the solicitation, only the calculated rate information will be required for those fiscal years. Offeror shall submit actual sales for each of the last three completed fiscal years and year-to-date actual sales. Offeror shall submit forecasted sales (for the current fiscal yearend and each fiscal year covered by this solicitation). The identified indirect rate information shall be submitted for both the offeror and all major subcontractors. A descriptive summary of the costs proposed in each indirect cost pool is required to be submitted in the offeror's proposal. An indirect cost pool is defined as a logical grouping of indirect costs with a similar relationship to the cost objectives.