SF330 Qualifications - Modernize Campus Coridors.docx

SPECIAL NOTICE FOR QUALIFICATIONS (SF-330)

NAICS Code: 541310 – Engineering Services (Small Business size standard $11.0 million dollars)

PROJECT NO: 402‐23‐794

PROJECT NAME: Modernize Campus Corridors – Togus, ME

A. INTRODUCTION:

The VA Medical Center (VAMC) Togus located in Togus, ME has a requirement to conduct a full investigation and modernization of the Corridor systems at VAMC Togus Campus. In Part 1 of the project, contractor will investigate the corridors at VAMC Togus Campus in order to prepare drawings, specifications, and a cost estimate for all facets of work required to modernize the corridor system on campus.

In Part 2 of the project, Contractor will provide guidance during the construction phase of modernizing campus corridors through solicitation support (providing analysis of Contractor bids and aiding in responses to RFIs), attendance at pre and post-award construction meetings, conducting site visits twice a month to ensure compliance with prepared Phase 1 drawings and specifications, and preparation of a supply list and punch log for use by the VA for the project. See attached Statement of Work for complete details.

B. CONTRACT INFORMATION:

The VA Medical Center (VAMC) Togus, located in Togus, ME has a requirement for a Firm Fixed Price contract to provide professional Architect/Engineer (A/E) Design Services, primarily investigation and construction support, for the Modernization of Campus Corridors, Project #402-23-794.

This acquisition is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) in accordance with VAAR 852.219-10 with NAICS Code 541310. Any subsequent award will require the firm to be registered in System for Award Management (SAM www.sam.gov) and the VetCert Vendor Information Pages (https://veterans.certify.sba.gov/). This size standard applicable to this procurement is $11.0 million.

Prospective firms are reminded that in accordance with VAAR 852.219-73 - VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside and VAAR 852.219-75 Limitations on Subcontracting (Nov 2022), at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the concern or similarly situated concerns. SF330 packages shall address how firms anticipate meeting these criteria and shall identify expected percentage completion by the contractor and subcontractor concerns. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart 836.6 of the VA Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the three most highly rated after initial source selection will be chosen for discussions regarding concepts and the relative utility of alternative methods of furnishing the required services. After discussions, a final evaluation and ranking of firms will be established; the contracting officer will negotiate a contract award with the top-rated firm or move to the next highest rated firm if a fair and reasonable price cannot be negotiated. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Rate Proposal to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract.

C. THIS IS NOT A REQUEST FOR PROPOSAL:

This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued.

D. PROJECT INFORMATION:

Provide Architect/Engineer services to perform investigation and evaluation associated with Project #402-23-794: Modernize Campus Corridors.

E. EVALUATION SELECTION CRITERIA:

Each respondent’s SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures.

The selection criteria, in descending order of importance will be as follows:

1. Specialized Experience and Technical Competence

2. Professional Qualifications

3. Past Performance

4. Capacity

5. Geographic Location

6. Commitment to the use of SDVOSB, VOSB and SB as Subcontractors

F. SELECTION CRITERIA DESCRIPTIONS:

The selection criteria descriptions (1 through 6) are provided below.

1. Specialized Experience and Technical Competence:

The A/E firm shall demonstrate recent specialized experience and technical competence in projects for health care facilities (to include joint ventures), including, where appropriate, recent experience in medium voltage applications, proper medium voltage licensing, electrical building construction, and structural foundation construction.

This factor evaluates the amount of experience the AE firm has in designing similar types of switchgear upgrade projects related to healthcare facilities (or facilities requiring 24-hr uninterrupted power supply for operations) and evaluating their technical competence in this type of project.

Submitting firms shall provide a detailed narrative of up to five (5) (maximum) and no less than three (3) (minimum) relevant projects completed within the last five (5) years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the team’s experience with projects of similar size and scope to those to be performed under this contract. Only the first five (5) projects submitted will be evaluated.

Firms will be evaluated according to specialized experienced the firm has with switchgear renovation, removing and installing electrical switchgear systems and construction of a building to house the new equipment. Higher ratings will be provided to firms who demonstrate experience at the VA or in a hospital environment.

2. Professional Qualifications Necessary for Satisfactory Performance of Required Services:

The A/E firm will be evaluated according to their ability to demonstrate the education, training, registration, overall and relevant experience, and longevity with the firm of key management and technical personnel. Firms are expected to demonstrate experience to perform a project such as this within a VA Medical Center or hospital environment.

Firms shall provide brief resumes of proposed team members who will specifically serve as the project managers and designers of record, as well as of other relevant team members or subcontractor team members who will perform technical tasks under this contract. Subcontractor team member resumes shall indicate their record of working together with the prime contractor.

The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline and this must be shown on their resume. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience in their technical field relevant to this contract scope.

3. Past Performance:

The A/E firm shall submit a minimum of three and maximum of five (5) CPARS, if available, on recent projects relevant to the one being procured under this notice or contact information for project points of contact.

4. Capacity:

The A/E firm shall show current and projected workload for the proposed team and percentage of their available capacity. Documentation supplied shall support that the firm has the capacity to accomplish the work in the required time. A signed statement shall be provided stating that the firm acknowledges that prior to award of the contract, they are required to notify the Government of any changes in their capacity that could limit their ability to perform the work within the required time.

5. Geographic Location:

The A/E Firm must demonstrate that it has general knowledge of the locality of the project, location in the general geographical area of the project and knowledge of the locality to include specific knowledge of certain local conditions or project site features such as:

• geological features

• climate conditions

• local construction methods

• local laws and regulations

Location of the firm is measured by the driving distance between the Offeror’s principle business location and the VA Medical Center Togus, Togus, ME. Determination of the mileage will be based on Google Maps (https//www.google.com/maps/dir/)

6. Commitment to the use of SDVOSB, VOSB, and other Small Businesses as Subcontractors:

Respondents must provide a narrative on how they will commit to the use of Service-Disabled Veteran-Owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

Prospective firms are reminded they must certify in accordance with VAAR 852.219-77, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction.

G. QUESTIONS AND COMMENTS:

Questions and comments regarding this notice must be submitted by email only to the Contract Specialist, Andrew Baker, Andrew.baker@va.gov. Oral questions will not be answered. The deadline for questions is Friday, March 31, 2023 at 1:00PM EST.

H. SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS:

a. SF 330 submittal packages shall be submitted no later than 1:00PM EST on Friday, April 14, 2023. Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and modifications are submitted by this time.

b. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Andrew.baker@va.gov. If file size exceeds 7MB then firms are required to send multiple emails with a sequence stating ‘Email 1 of __’.

SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF

c. Submission of information incorporated by reference is not allowed.

d. Prospective firms shall address all selection criteria factors within their submitted SF 330 package.

e. Submissions are limited to 65 pages.

i. Absolutely no photographs shall be submitted.

ii. Title pages and tables of contents, if applicable, are excluded from the page count limitation.

iii. Pages submitted in excess of the limitations specified in this Notice will not be evaluated by NCO

f. Telephone or Fax inquiries will not be accepted.

I. SF 330 PACKAGE CONTENTS:

a. The SF 330 submittal packages shall consist of a completed SF 330, specific information addressing each of the five selection criteria described in this Notice.

b. Respondents are required to meet all requirements in addition to those identified as selection criteria.

c. SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration.

d. Any SF 330 submittal package, modification, or revision, that is received after the exact time specified for receipt is “late” and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late submittal would not unduly delay the acquisition; and—there is acceptable evidence to establish that it was received at NCO 1 installation designated for receipt of submittal packages and was under NCO 1’s control prior to the time set for receipt of submittal packages; or it was the only submittal package received.

J. SF 330 PACKAGE PREPARATION:

a. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Andrew.baker@va.gov. SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF.

b. Electronic copy shall be in searchable PDF format of the SF 330.

c. A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9 digit zip code, phone number, e-mail address, DUNs number and Unique Entity Identifier, date of response, title and Notice identification.

d. Information not provided elsewhere in the SF 330 submittal package shall not be incorporated by reference.

e. A table of contents shall be provided for ready reference to sections and figures.

f. SF 330 submittal packages shall be consistent with the following structure and formatted accordingly:

SF 330 PART I – CONTRACT – SPECIFIC QUALIFICATIONS

1. Sections A through D

2. Section E

3. Section F

4. Section G

5. Section H

6. Section I

7. Other additional information and attachments

SF 330 PART II – GENERAL QUALIFICATIONS

(Note: Respondents shall clearly label additional information and attachments).

K. FAR and VAAR:

The FAR and VAAR citations referenced in this Special Notice can be accessed via the following internet links: https://www.acquisition.gov/far/index.html

L. ATTACHMENTS TO THE SPECIAL NOTICE:

AE Design SOW – Project #402-23-794: Modernize Campus Corridors VHA Division 1 Specifications Sections Drawings for Project #402-23-794: Modernize Campus Corridors A/E General Submission Requirements Seasonal Influenza Vaccination Guidance COVID-19 Vaccination Guidance VHA Directive 1061 Togus Campus Map