Miscellaneous Construction Engineering and Inspection (CEI) Services - CDBG-DR

Hillsborough County Capital Programs Department is requesting proposals for Construction Engineering and Inspection (CEI) services for Capital Improvement Program and Work Order projects under CDBG-DR funding, with proposals due October 29, 2026 and questions due 14 calendar days after solicitation issuance, site visit, or pre-bid conference, whichever is later. The County will select up to two qualified firms. Federal compliance requirements under 2 CFR 200 and the Disaster Relief Appropriations Act of 2025 apply, including debarment verification, E-Verify, drug-free workplace certification, conflict-of-interest disclosure, foreign country of concern affidavit, and lobbying certification for awards exceeding $100,000.

Scope encompasses comprehensive CEI services including materials sampling and testing per Hillsborough County Technical Manual and AASHTO/FDOT/ASTM standards, contract administration, survey control, on-site inspection, quality assurance, utility coordination with utility agencies, stormwater pollution prevention monitoring, and geotechnical analysis. Personnel must include Florida-licensed architects or engineers with specified bridge and road construction experience for senior positions. The Professional must furnish office automation equipment, vehicles with safety equipment, and field testing instruments; the County provides field office, construction documents, and intranet access. A Quality Assurance Plan is due within 30 days of award, with semi-annual reviews thereafter. Monthly invoices require status reports detailing schedule impacts and fund projections; final estimates and as-built plans are due within 20 calendar days of contractor submission.

The estimated total contract value is $5 million over three years, with each selected firm receiving up to $2.5 million in cumulative purchase orders. Individual work orders are capped at $500,000 for study activities or projects with estimated construction costs not exceeding $7.5 million. Compensation is time-and-materials with billing rates negotiated per work order, including direct salary by personnel classification, audited or certified multipliers for overhead and profit, out-of-town travel per Florida Statutes Section 112.061, and reimbursable costs for permits, equipment, and approved subcontractors. Respondents must hold a current Florida engineering license at submission and throughout the term. Evaluation criteria total 110 points: Ability of Firm and Personnel (35 points), Experience with Similar Projects within past five years (30 points), Willingness and Ability to Meet Schedule and Budget (20 points), Recent and Projected Workload (15 points), Volume of Work Report (5 points), and Past Performance Rating (5 points, ranging from −5 to +5 for firms with prior evaluations within 24 months, or 3.0 for new firms). The County reserves the right to conduct oral presentations with no fewer than three shortlisted firms and reject any proposals.