Request for SF330s.pdf

Request for SF330s, No. 36C10F26R0001 Multiple Award Task Order A-E IDIQ Contracts for VA Office of Construction & Facilities Management (CFM), VA National Cemetery Projects throughout the United States and its territories

THIS IS NOT A REQUEST FOR PROPOSAL. THERE IS NO SEPARATE REQUEST FOR

PROPOSALS (RFP) PACKAGE TO DOWNLOAD. THIS IS A REQUEST FOR STANDARD

FORM (SF) 330 ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL

INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN.

NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN

HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY NOR

REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE

GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT

OF THIS ANNOUNCEMENT.

This is phase 1 of the AE process. There are no clauses or provisions in the first phase that requests the AE qualifications via SF 330s and past performance. The evaluation identifies the most highly qualified AE firms. Those highly qualified firms are the only firms that will receive the 2nd phase solicitation that includes the provisions and clauses, and the section for labor rates.

REQUEST FOR SF330s

1. PROJECT DESCRIPTION

The Department of Veterans Affairs (VA), Office of Construction & Facilities Management (CFM), proposes to obtain Multi-Discipline Architect-Engineer Services Indefinite Delivery/Indefinite Quantity Contracts (IDIQ) for Department of Veterans Affairs National Cemetery projects for construction, renovation, repairs, and commissioning of national cemeteries, buildings, roadways, and infrastructure, projects located throughout the United States and its territories. The Department of Veterans Affairs (VA), Office of Construction & Facilities Management (CFM) anticipates awards of up to ten (10) Indefinite-Delivery-Indefinite-Quantity (IDIQ) Architect-Engineer (A-E) contracts. The IDIQ allows for the issuance of Firm-Fixed Price (FFP) negotiated task orders during the ordering period.

These services will be procured in accordance with 40 USC Chapter 11, Selection of Architects and Engineers, as implemented by Revolutionary FAR Overhaul (RFO) Part 36. Each IDIQ contract will have an ordering period of ten years comprised of a base period of five (5) years with one (1) option for five (5) years (if exercised). The minimum guaranteed amount for the base period is $2,500.00. The amount of each IDIQ contract award and total ceiling value shall be $100,000,000.00 over the life of the contract.

Work will be issued by negotiated firm-fixed price task orders. Each task order will include the delivery schedule. In accordance with RFO FAR 52.216-19 - Order Limitations the minimum order shall not be below $2,500 and the maximum single order shall not be greater than $15,000,000. If remaining capacity falls below $2,500.00, the Government will consider the contract complete.

This A-E IDIQ contract may be utilized by contracting officers throughout the Department of Veterans Affairs.

Primary A-E services expected to be performed under this contract are preparation of Design- Bid-Build (DBB) construction contract packages. These include preparation of full plans and specifications, site surveys and investigations (i.e. geotechnical, utilities, topographical/surveying, etc.), cost estimating, and construction period services. Additional services include the preparation of Request for Proposals (RFP) packages for Design-Build (DB) projects. Services to be provided under these IDIQ contracts shall include the following tasks:

Task 1 Design Programs Task 2 Master Planning/Schematic Design Development/Construction Period Services Task 3 Special Studies Task 4 Peer Reviews through Construction Documents Phase Task 5 Project Labor Agreement (PLA) Impact Study Task 6 Specialty Consultants Not Available Through the Design A/E Task 7 Cost Estimating Services Task 8 Construction Period Services & Site Visits Task 9 Construction Submittal Review Not Anticipated Through the A/E of Record Contract Task 10 Request for Proposals (RFPs) For Design-Build Task 11 Consulting Services Task 12 Risk Analysis Services Task 13 Commissioning Task 14 Other A/E Services Task 15 Construction Management/Construction Inspection Services

Services to the Department of Veterans Affairs shall be provided of the highest quality and most cost-effective manner in support of our Nation's Veterans. The Contractor will not provide services in any manner that could be construed or interpreted as providing "inherently governmental functions" or "personal services."

This requirement is a 100% Service Disable Veteran Owned Small Business (SDVOSB) set aside.

North American Industrial Classification System (NAICs) codes are Architect or Architect/Engineer Firms with an approved

• NAICS Code 541330, Engineering Services, which has a size standard of $25,500,000 in average annual receipts.

A/E IDIQ Tasks

General Notes:

• Unless otherwise stated, the requirements/standards of the VA Technical Information Library (TIL) shall apply.

TASK 1. DESIGN PROGRAMS

DESCRIPTION OF WORK TO BE PERFORMED - Preparation or review and analysis of a design program(s) that delineates the functional and physical parameters which define project specific requirements and constraints that express the client's priorities. The design program is an ongoing process that must be revised if the project goals are changed. Development of the design program will be in accordance with Department of Veterans Affairs, Functional and Physical Design Program.

DELIVERABLES - Deliverables shall be as identified in the Task Order. Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

INDIRECT RESOURCES - Task Orders services, clerical support, reproduction costs, and storage.

TASK 2. MASTER PLANNING/SCHEMATIC DESIGN/DESIGN

DEVELOPMENT/COSTRUCTION DOCUMENTS

DESCRIPTION OF WORK TO BE PERFORMED - The Contractor shall provide the necessary services to prepare Master Planning documents and/or Schematic Design documents and/or Design Development Documents and/or Construction Documents for the cemetery project identified in the Task Order. The Contractor shall be responsible for reviewing and evaluating the requirements for the cemetery project, making recommendations and alternate solutions and preparing designs, drawings, plans, specifications, calculations, cost estimates, project schedules, and other documents as required to fully delineate the project requirements. Project requirements shall be provided by the VA in the Task Order. The Contractor is responsible for the professional quality and technical accuracy of all of the documents it prepares.

The Contractor shall provide all necessary design services that may be required including but not necessarily limited to architecture, interior design, civil engineering, environmental engineering and regulatory permitting, NEPA documentation, geo-technical and soils engineering, structural engineering, land surveying, GIS, traffic engineering, MEP, fire and security engineers, landscape architecture, photo-simulation renderings, irrigation design, cost estimating, and conformed construction documents. Site visits to project location, VA facilities, public meetings, and meetings/presentations with Office of Construction & Facilities Management (CFM) personnel in Washington, DC and other locations.

As part of the design program the Contractor shall provide all necessary support during the General Contractor Acquisition process including but not limited to review and response to RFI’s, issuance of clarification drawings, cost proposal evaluation and other support required for correct plan interpretation.

DELIVERABLES – Deliverables shall be as identified in the Task Order. Delivery dates will be established by the Contracting Officer. All work shall be submitted in accordance with the most recent editions of NCA’s Facility Design Guidelines, the Minimum Requirements for A/E Submissions Program Guide PG-18-15 Vol D, Life Safety Physical Security Guidelines, VA Sustainability Guidelines, and applicable building codes, Federal and State regulations, and construction industry standards.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

INDIRECT RESOURCES - Clerical support, storage, reproduction costs, and travel arrangements.

TASK 3. SPECIAL STUDIES

DESCRIPTION OF WORK TO BE PERFORMED - Preparation of studies involving systems evaluation. Reports on the inspections of VA facilities as to site development, utilities investigations, Federal, State and Local permit requirements and recommendations. Analyses of existing and selected systems involving structural, electrical, and HVAC systems. Evaluation of equipment proposed for VA facilities. Development of cost comparison for studies on building systems, renovation alternatives vs. building additions or new buildings. Studies to determine time analyses of different phasing alternatives. Other studies may include topographic and boundary surveys, geo-technical reports, soils reports, sub-surface investigations, water conservation and source evaluations, alternative energy evaluations and conservation studies, traffic studies, utility agreements.

DELIVERABLES - Deliverables shall be as identified in the Task Order. Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

INDIRECT RESOURCES - Clerical support, storage, reproduction costs, and travel arrangements.

TASK 4. PEER REVIEWS THROUGH CONSTRUCTION DOCUMENTS PHASE

DESCRIPTION OF WORK TO BE PERFORMED – The Contractor shall provide the necessary services and expertise to conduct an independent peer review of drawings, specifications, and cost estimates with the intent of verifying that the A/E of Record submission meets the VA’s Submission Requirements and that the construction documents comply with applicable Federal, State, and local building codes, adherences to acceptable standards of professional design practice, and that the documents accurately describe, delineate, and detail the scope of the pending construction project resulting in a set of plans and specifications that are both biddable and buildable. Specific information on contract deliverables is prescribed in VA Program Guide PG-18-15, Volume D "Minimum Requirements for A/E Submissions."

The peer review shall include the review, evaluation, and recommendation on all architectural and engineering disciplines' designs, calculations, specifications, reports, system analyses, drawing completeness, and coordination between disciplines. Evaluations will be based upon submission requirements established in PG-18-15 Vol D and design requirements established by VA’s Sustainability Guideline, VA’s Physical Security Design Manual for Life-Safety Protected Facilities (specific to NCA facilities), VA’s Barrier Free Design Guide, VA’s Cost Estimating Guide, VA’s Signage and Wayfinding Design Guide and the GAO 12 step budget reconciliation process. Site visits to VA facilities for participation in reviews and meetings with CFM personnel in Washington, DC or other locations may be required.

DELIVERABLES - Deliverables shall be as identified in the Task Order. Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

TASK 5. PROJECT LABOR AGREEMENT (PLA) IMPACT STUDY

The Contractor shall investigate the potential premiums associated with entering into PLA’s as compared to the existing prevailing wages in support of on-going construction projects in the project local. The consultant shall take into account all local, national, and international factors across a broad range of trades and services included but not limited to the following: Laborers;

Carpenters; Sheet metal; Structural Iron; Masons (brick / block); Electricians; and Equipment Operators. The end result of the study shall be a comprehensive report that reflects the expected future impact PLAs may have on the cost of VA construction. Study location shall be identified in the Task Order.

Pertinent data shall be gathered by conducting rigorous research, including interviewing local unions and firms having knowledge of the construction activity in the area. Possible sources may include, but are not limited to, the following: Department of Labor, general and subcontractors, contractors and builders associations, local government officials, builders’ exchange and construction-reporting firms. The report shall list all sources of data.

The Contractor shall provide information to the VA during each design phase, regarding current local market/economic conditions and labor shortages, as well as information on whether PLAs were used successfully in the general vicinity of the project site.

DELIVERABLES & SCHEDULE - Deliverables shall be as identified in the Task Order.

Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

INDIRECT RESOURCES - Clerical support, reproduction costs, and travel arrangements.

TASK 6. SPECIALTY CONSULTANTS NOT AVAILABLE THROUGH THE DESIGN A/E

DESCRIPTION OF WORK TO BE PERFORMED - The Contractor will be tasked to provide additional design services, construction and inspection services, expert witnesses or claims consultants skilled in design analyses, Critical Path Method (CPM), phasing development, construction techniques and other associated specialties. The Contractor will be required to present the technical, professional and experience background for evaluation and approval of the Contracting Officer to support construction activities or preparation of reports involving design or investigation and evaluation of issues associated with design and construction.

DELIVERABLES & SCHEDULE - Deliverables shall be as identified in the Task Order.

Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

TASK 7. COST ESTIMATING SERVICES

DESCRIPTION OF WORK TO BE PERFORMED - Provide cost estimating services associated with the evaluation, analysis and preparation of construction changes or design alternatives.

These services will cover all construction related issues which include but not limited to materials, systems and construction techniques. Review, analyses and recommendation of construction document cost estimates covering labor, materials, equipment, general conditions and requirements developed for the project as directed by the Contracting Officer. Participation in the VA/CFM review of the construction document submittal by the VA retained A/E of Record. Analyses shall be presented on forms as described in PG-18-15. Provide independent cost estimates as required by the Contracting Officer.

DELIVERABLES - Deliverables shall be as identified in the Task Order. Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix arrangements

TASK 8. CONSTRUCTION PERIOD SERVICES & SITE VISITS

DESCRIPTION OF WORK TO BE PERFORMED – Acting through the Contracting Officer or designee, shall assist with the interpretation of the construction documents and make recommendations deemed suitable for the satisfactory prosecution of the construction work, shall prepare any supplemental drawings, specifications or other documents that may be required to clarify or supplement the construction documents, and shall assess the preparation of Construction Contract Modifications initiated by or through the VA to be executed in accordance with the Construction Documents.

Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates.

The Contractor shall review Government and/or Construction Contractor cost proposals for construction modifications, document his review and make recommendations accordingly, and shall prepare independent breakdown of costs.

The Contractor shall review and evaluate Government and/or the Construction Contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the design concept and construction documents. The Contractor shall recommend approval, disapproval, or other suitable disposition, shall evaluate the submittals with reference to any companion submittals that constitute a system, request resubmittal on related components of a system before acting on a single component, and shall notify the CO/SRE of all deviations from the requirements of the construction documents that he has found in the Construction Contractor's submittals.

The Contractor shall make periodic visits to the project site as and when requested by the Contracting Officer/Senior Resident Engineer (CO/SRE). Frequency of visits shall be established by the Task Order but may include weekly, intermediate systems checks and inspections, partial final and final inspection and for special purposes as requested. Only registered design professionals thoroughly familiar with the project may make site visits. Services include witnessing performance tests of various types of structural, electrical, HVAC equipment, elevators, irrigation systems, fire alarm, communication systems and other systems integral to a fully operational facility, preparing reports associated with on-site inspections or analyses of test reports, review of submittal material, and evaluation of contract modifications, cost estimates, daily logs, and preparation of requests for information (RFI).

Other services may include furnishing advisory or consulting services which are normal to such a professional contract and necessary to assure the proper functioning of elements of the Contractor’s design and preparation of Record Drawings.

DELIVERABLES - Deliverables shall be as identified in the Task Order. Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

TASK 9. CONSTRUCTION SUBMITTAL REVIEW NOT ANTICIPATED THROUGH THE

A/E OF RECORD CONTRACT

DESCRIPTION OF WORK TO BE PERFORMED - The Contractor shall provide submittal review services covering products that may not have been listed within the contract documents but not limited to cut sheets, manufacturers data/performance sheets, samples, shop drawings which are beyond the services provided by the A/E of Record. Review periods will be established by the Contracting Officer. Compatibility analyses of different materials and recommendations associated with acceptance or rejection of alternate materials and products.

Review duration will meet requirements established by Contracting Officer. Submittal review will be performed via the KAHUA System. The Contractor will be reimbursed for up to 2-licenses for their team to perform the required work.

DELIVERABLES - Deliverables shall be as identified in the Task Order. Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

INDIRECT RESOURCES - Clerical Support, storage, reproduction costs, and travel

TASK 10. REQUEST FOR PROPOSALS (RFP's) FOR DESIGN-BUILD PROJECTS

DESCRIPTION OF WORK TO BE PERFORMED – The preparation of RFP documents for design-build projects in accordance with A/E Submission Instructions, Requests for Proposals, PG-18-15, Vol E as amended for NCA projects. Services may include

A. Pre-Design Phase assisting in the formation of a basic acquisition plan, selecting an A/E or issuing a task order AE to prepare the RFP, establishing the scope of the project and preparing project management plans; • Pre-Design Scheduling services including development of project schedule utilizing an acceptable scheduling system to effectively plan for and report on the status of the project, milestones and an initial master Critical Path Method (CPM) milestone schedule of sufficient detail to define all milestones and phasing strategies;

• Pre-Design Cost Analysis may include independent design and construction cost estimates for the project, review of design and construction cost estimates prepared by others;

• Programming/Planning services may include assisting the design A/E with time, cost and other constructability considerations with respect to initial planning area analysis, concept models, stacking, staging, phasing, adjacencies, and building program development;

• Pre-Design Studies services may include coordination with initial planning efforts, market analysis, permit requirements and analysis, feasibility studies, economic studies, site studies, environmental studies, site investigations, site surveys, preparation of budgets and cost estimates, preparation of preliminary schedules, cost modeling and analysis, and cost control management;

• Pre-Design Value Engineering services may include conducting/participating in value engineering workshops, analysis of value engineering proposals, preparation of cost estimates;

• Constructability and Phasing Review may include preparing a study working with the facility staff and project management to analyze the constructability of the proposed project in terms of impacts to facility operations including but not limited to parking, utility shutdowns and relocations, staff and patient access, safety risk analysis, and noise, dust and exhaust fumes impacts. Contractor will develop a phasing plan which is mutually acceptable from both a construction and facility operations perspective and produce a phasing plan document approved by both project management and facilities operations;

• RFP Preparation Phase may include preparation of documents defining the VA needs and requirements are developed and reviewed. Typical RFP Preparations phases include schematic and /or design development documents. Several estimates and market surveys are also typically performed in this phase;

• Development of the RFP Documents may include adding or enhancing the set of contract documents for issues related but not limited to special site requirements;

general, supplemental and special conditions and special project or contract requirements; assist the VA in the development of bid forms and include, if necessary, unit pricing items and allowances. Identify site operations and project limitations such as location and availability of utilities, physical limitations, dimensions and critical distances; identify phasing strategies, milestones and scheduling requirements for constructions to benefit of the VA; identify other special requirements including historical or environmental; develop outline specifications required; reference applicable codes and code requirements; indicate VA requirements related to performance or appearance.

• Market Analysis may include providing insight to the Contracting Officer regarding potential bidders, available materials, resources, regional construction methods, weather conditions, local factors, availability of labor. Methods of construction are to be considered in the analysis.

• Coordination of Pre-Design may include becoming familiar with the Program of Requirements (POR) or bridging documents, coordination with the RFP AE in order to properly develop the RFP in keeping with the design intent and basis of design, including elements of design documents and aspects of the design as needed to define the scope for the bidders.

• Constructability and Phasing may include updating and validating the previous Constructability Plan to insure all elements are still valid and the approved phasing plan complies with constructability requirements.

• Design/Build Procurement Phase –During this phase the Design/Build RFP is advertised, proposals received, proposals evaluated and award is made. This phase typically ends with a Design/Build contract award.

• Assisting VA in Contract Procurement Work Element -Assist and evaluate the respective bidders against the Program of Requirements (POR); assist the VA in the organization and distribution of RFP document

• Site Visits may include visits to the site relative to pre-bid conferences; examination of inherent site conditions; pre bid walkthrough, general investigations; determine staging, operational, and access locations for the proposed project on the site.

• Attending/Participating in Pre-Bid Conferences may include preparing RFI's, clarifications, minutes, conducting meetings as may be required by the VA. Assist the VA in the development of pro-solicitation materials; assist the VA and the A/E in the organizing and leading the pre-bid conferences.

• Preparing and Issuing Solicitation Amendments may include developing and/or assisting A/E w/ the development of addenda, follow up on all outstanding questions or issues relevant to the procurement phase.

• Procurement Phase Cost Analysis may include review of bids and proposals, compare submissions against average or regionally acceptable rates and related fees, and provide independent cost analysis cost. Contractor shall appropriately identify variations in cost between the different bidders.

B. Design/Build Phase -During this phase the Design/Builder completes the design and construction of the facility, commissioning may occur, and post completion items may be performed.

• Design/Build Phase Review services may include: Design Management - coordinate reviews with team including the A/E, the Peer Review IDIQ/AE, the Project Manager and the VA faculty representative; Design Technical Reviews-plan and schedule interaction with the project team and provide technical input related to the phase of the project; Code Reviews - code compliance, life safety, local codes, and engineering codes are to be applied during the review of the documents; Constructability Reviews- provide insight to the design team in terms of available materials, resources, regional construction methods, weather conditions, local factors, availability of labor, methods of construction are to be considered in the review.

• Value Engineering services may include: Constructability Reviews; Conducting/Participating in Value Engineering Workshops; Analysis of Value Engineering Proposals; Preparation of Cost Estimates.

• Design/Build Phase Cost Analysis services may include: Preparation of cost estimates (including independent check estimates); cost analysis; cost control/monitoring; market analysis.

Contractor shall appropriately identify variations in cost between the different design phase cost estimates.

• Design/Build Problem Resolution services may include keeping thorough records of occurrences, contracts, and other construction related matters of the project in order to assist the VA in conflict resolution. Perform scheduling, conduct and document regular progress meetings with all interested parties to review project status, discuss problems, and resolve issues accordingly.

• Design/Build Scheduling services may include preparing and maintain daily dairies for project activities noting events affecting construction. Maintain a current project schedule, coordinate with general contractor and compare project progress against Contractor (CM) schedule and general contractor's schedule. Contractor (CM) shall address all schedule slippages to the Resident Engineer and make recommendations for adjustments in the project.

• Monitoring Project Financial Data services may include monitoring and review budgetary cost accounting; administration of construction contract change orders; maintaining spread sheets indicating project funds allowances, obligations, payments, balances, planned expenditures, etc.;

perform administration of construction contract change orders, issues proposal requests, preparing cost estimates, reviewing cost proposal, assisting VA in negotiations, drafting change order packages for Resident Engineer review).

• Testing Services Work services may include being tasked to provide the services of an independent testing agency/laboratory to perform project specific quality control testing and inspection services. The services may include, but are not limited to, testing/inspection of soils, concrete, precast concrete connections, steel, steel decking, applied fireproofing, roofing, curtain walls glazing, and elevator installations.

• Commissioning services may include but are not limited to providing professional and technical expertise for start-up, calibration, and/or certification of a facility or operating systems within a facility. The Contractor must be able to provide any level of commissioning need from total support to specialty services. Commissioning services may require start-up planning, forecasting start-up duration, estimating start-up costs, determining start-up objectives, organizing start-up teams and team assignments, testing building system components, conducting performance tests, obtaining Operation and Maintenance (O&M) material, plus conducting, scheduling and/or supervising O&M training.

• Additional Construction Related services may include but not be limited to:

Maintaining marked up sets of project plans and specifications for future as-built drawings;

performing routine inspections of construction as work proceeds; coordinating with health care staff to avoid disruption of veteran's health care services; coordination of Owner supplied equipment; Submittal Review; Request for information Review and response; Preparation of Daily Logs of activity; taking action to identify work that does not conform to the contract requirement, and notifying the Resident Engineer when work requires correction; compiling through site inspections, lists of defects and omissions related to the work performed and providing these lists to the contractor for correction; monitoring project financial data and budgetary cost accounting; coordinating work of directly procured VA contracts; assisting in relocation efforts; administration of construction contract change orders; and other services as may be required by VA.

DELIVERABLES – Deliverables shall be as identified in the Task Order. Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

INDIRECT RESOURCES – Clerical Support, storage, reproduction costs, and travel

TASK 11. CONSULTING SERVICES

DESCRIPTION OF WORK TO BE PERFORMED – Provide consulting services and technical studies on a wide variety of facility design and construction issues including seismic studies, indoor air quality, national codes and standards review, cost estimating, facility operations, control of indoor air quality, impact of facility standards on building performance and facility life cycle, interoperability electronic standards for facility design, construction, operation, project documentation and construction management. Services may require on-site inspections.

DELIVERABLES – Deliverables shall be as identified in the Task Order. Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

TASK 12. RISK ANALYSIS SERVICES

DESCRIPTION OF WORK TO BE PERFORMED – Quantify the largest risks to a project or mitigate those risks (for example, GAO conducted a schedule risk analysis for a medical center and found that there is a 50 percent chance that the project won’t be finished until more than 6 months after its estimated completion date). VA will require an integrated master schedule that includes VA and contractor efforts for all project phases.

DELIVERABLES – Deliverables shall be as identified in the Task Order. Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

TASK 13. COMMISSIONING

DESCRIPTION OF WORK TO BE PERFORMED – These services shall include but are not limited to providing professional and technical expertise for start-up, calibration, and/or certification of a facility or operating systems within a facility. The Contractor must be able to provide any level of commissioning need from total support to specialty services.

Commissioning services may require start-up planning, forecasting start-up duration, estimating start-up costs, determining start-up objectives, organizing start-up teams and team assignments, testing building system components, conducting performance tests, obtaining O&M material, plus conducting, scheduling and/or supervising O&M training.

DELIVERABLES – Deliverables shall be as identified in the Task Order. Delivery dates will be established by the Contracting Officer.

MANPOWER – See Attachment 3 – Manpower Staffing Matrix

TASK 14 – OTHER A/E SERVICES

Preparation of drawings in Auto CAD 2000 or higher Surveys (topographic and boundary) Soil/Geotechnical investigations Operations and Maintenance Support Information (OMSI) Physical Security evaluation and design Record Drawings preparation Provide comprehensive hazardous material (e.g. asbestos/lead paint) surveying and provide a design that will support the removal, demolition, and disposal of the hazardous materials in accordance with applicable laws and regulations.

Energy Analysis and Studies Water Management/Irrigation Specialist Traffic Studies Structural Review Preparation of necessary permit applications LEED Certification application preparation

TASK 15. CONSTRUCTION MANAGEMENT (CM) & INSPECTION SERVICES

DESCRIPTION OF WORK TO BE PERFORMED—Provide the Government with support for construction and technical management, inspection services, and related services including, but not limited to, the following:

• Conducts and carries out portions of daily inspections of site work, building construction work; documents discrepancies, code violations, improper materials or techniques in the application of materials, substandard or poor-quality workmanship;

monitors schedules on various aspects of ongoing daily activities to identify and mitigate project slippage and coordinate project phasing.

• Quality assurance services.

• Reviews contractor’s submittals and RFIs; maintains accurate and complete job files including as-built drawings and specifications; identifies progress delays and recommends appropriate corrective measures to the SRE toward mitigating delays and maintaining the progress schedule.

• Conduct or attend weekly project meetings to monitor project status, schedule, discuss problems, and resolve issues accordingly.

• Review the testing/inspections reports submitted by the Contractor and provide approval/dis-approval recommendations to the SRE.

• Keep thorough records of all construction related matters to assist VA in conflict resolution.

• Revise Contractor Proposed utility services and/or traffic interruptions plans and provide report to SRE.

• Maintains an inventory of materials, supplies and equipment and monitors the quantity of materials used in the contract administration and conduct of the project.

• Assists in the documentation and the administration of construction contract changes (drafting proposal requests, preparing cost estimates, reviewing cost proposals, assisting VA in negotiations, and preparing change order packages for the Contracting Officer and SRE).

• Monitoring construction contractor compliance with established safety standards (note and report unsafe working conditions, failures to adhere to safety plan required by construction contract);

• Perform weekly Safety Inspection and Prepare Safety Inspection Reports.

• Preform daily manpower and work activity reports.

• Maintaining list(s) of observed defects and omissions. Prepare inspection punch lists and coordinate resolutions of punch list items.

• Available to work after normal duty hours, on nights from 5 PM to 7 AM and/or on weekends as the project requires.

• Reviewing contractor’s submittals for technical compliance with contract requirements.

• Ensuring installed work is consistent with approved submittals in order to make recommendations to the SRE for final approval of submittals and installed work.

• Reviewing contractor requests for payment for accuracy and acceptability and then submitting a written recommendation to the SRE for final approval authority on the payment.

• Preparing estimates for changes and reviewing contractor change quotations and cost breakdowns for proposed quantities of labor, equipment and materials.

• Taking action to identify work that does not conform to the contract requirements, and notifying the COR when work requires correction; compiling, through site inspections, lists of defects and omissions related to the work performed and providing these lists to the COR for transmission to the Contractor for correction.

• Providing written feedback and recommendations to the Senior Resident Engineer on all information reviewed and work inspected.

• Assist COR in conducting routine labor standards interviews

• Maintaining accurate and complete files relating to the CM services on the project that the Government may inspect at any time.

• Review and monitoring of project schedules for construction progress with emphasis on milestone completion dates, Identifying progress delays and recommending appropriate corrective measures to the SRE toward mitigating delays and maintaining the progress schedule.

• Utilizing computerized management system applications, processing requests for information, preparing draft contract modification documents for the senior resident engineer’s use, etc.; maintaining an inventory of materials, supplies and equipment and monitoring the quantity of materials used in the general administration and conduct of office operations.

• Submit daily reports indicating work completed, work in progress with estimated completion dates, work scheduled and outstanding work.

• Observe work being completed by contractors and sub-contractors for proper installation and application of construction materials and report findings daily to SRE.

• Note and document daily conditions including environmental conditions that may impact construction safety and EPA compliance and report findings to SRE.

• Notify the COR of any potential claims or disputes and any potential disputed interpretations or contract documents when they occur.

• Review contractor’s cost breakdown and all submittals on contractor’s proposed equipment and materials; review contractor’s submissions on cost breakdown and cost loading and make recommendations for approval or disapproval.

• Review samples of equipment and materials to be utilized for construction and provide analysis to SRE.

• Maintain marked-up sets of project plans and specifications for future as-built drawings.

• Compile deficiency logs and follow up on correction.

• Coordinate inspections with utility companies as required.

• Coordinate special testing and commissioning work as required.

• Take digital photos of construction progress throughout the duration of the project.

• Assist SRE/RE with final inspection activity.

• Assist with contract close-out activities.

DELIVERABLES

The Contractor shall prepare daily logs, provide test reports or product literature responses, cost estimates, review product submittals and certified payroll statements as directed by the COR.

Additional deliverables to be determined by the COR on a case-by-case basis.

MANPOWER

Construction Managers, Civil Engineer, Administrative Assistant

INDIRECT RESOURCES

Reproduction services, shipping, and travel.

2. QUALIFICATIONS OF DESIGNERS

The design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia.

3. TECHNCIAL CRITERIA AND STANDARDS

The standards, guidelines and criteria of the VA Technical Information Library (TIL) apply. The VA TIL is available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction & Facilities Management and is the master repository for all VA Numbered Standards for Construction.

4. CONTRACTING OFFICER REPRESENTATIVE (COR)

(a) The Contracting Officer will designate Contracting Officer Representatives (COR) to assist in monitoring the work under this contract. This includes technical advice, substantive guidance, processing of invoices, and such other purposes as deemed necessary under the contract. The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, inspection, and acceptance of the Contractor's performance under this contract. The COR is responsible for the technical administration of the contract and technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

(b) The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of this contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized in writing by the Contracting Officer.

(c) The responsibilities and limitations of the COR are set forth in a separate document to be furnished to the Contractor.

5. MANAGEMENT AND PERSONNEL

A E LIAISON: The Contractor will designate a company officer/individual to serve as the liaison between the Contractor's organization and the Government who is responsible for the complete coordination and execution of all work under the A-E IDIQ contract. This individual must be a senior architect, engineer or program manager. The A/E Liaison will have the authority to negotiate and accept Task Orders on the Contractors’ behalf. The A/E Liaison will have a technical and administrative knowledge of Task Orders in progress and completed.

http://www.cfm.va.gov/til/index.asp

PROJECT MANAGER. The AE must designate a Project Manager for each task order awarded.

The Project Manager is responsible for the coordination and execution of all work under each task order to include work provided by sub-contractors and consultants.

KEY PERSONNEL. Primary Key Personnel and Consultants and the required qualifications for each key personnel position are identified in Attachment 1 – Key Personnel and Minimum Qualifications.

Contractor Key Personnel Replacement. The replacement of key personnel and subcontractor shall be in accordance with RFO 52.244-4 and VAAR 852.237-75. No substitution will be made without the advance written approval of the Contracting Officer.

If personnel for whatever reason become unavailable for work under the contract for a continuous period exceeding thirty (30) days or are expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel. All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least fifteen (15) days prior to the proposed substitution. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution. All proposed substitutes shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

6. PERMITS AND LICENSES

The A/E shall, when requested, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits in connection with the performance of its services.

The A/E shall, without additional expense to the Government be responsible for assuring that the work is in compliance with the requirements of applicable codes, ordinances and regulations.

7. COMPLIANCE WITH CODES AND STANDARDS

(a) VA construction shall be designed in compliance with applicable standards and codes per NCA Design Guide, Section 5. Use the latest edition of Codes, Regulations, and Standards as a basis of design. Refer to Design and Construction Procedures, PG-18-3, Topic 1, Codes, Standards, and Executive Orders (https://www.cfm.va.gov/til/cPro.asp).

(b) In the design of new building and alteration work under this contract, consider all requirements (other than procedural requirements) of

(1) zoning laws, and

(2) laws relating to landscaping, open space, minimum distance of a building from the property line maximum height of a building, historic preservation, and esthetic qualities of a building, and similar laws, of the State and local political division which would apply to the building if it were not to be constructed or altered by the U.S. Government.

(c) The A/E shall consult with appropriate officials of the State or political subdivision, or both, in which the building construction work is to be located. Upon requests of such officials, submit plans in a timely manner for review by such officials for a reasonable period of time not exceeding 30 days. Plans shall be submitted at the completion of design development unless different rules are prescribed by the reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

(d) The A/E shall provide prompt written notification to the Contracting Officer concerning:

(1) conflicts with, or

(2) recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval of the Contracting Officer.

(e) No action may be brought against the A/E or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of State or local officials.

VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a State or political division of a State in carrying out functions described in this article, including reviewing plans, carrying out functions described in this article, including reviewing plans, carrying out on site inspections, issuing permits, and making recommendations.

(f) The A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

8. BASIS FOR CONTRACT AWARD

To be eligible for contract award, a firm must be registered in the System for Award Management (SAM) database. Firms can use SAM.gov to register to do business with the U.S. government. A SAM.gov registration is required to bid on and receive payment for U.S. federal government contracts or to receive federal funds. Representations and Certifications must be completed electronically via this site as well. Register via the SAM Internet site at www.sam.gov or by contacting the SAM Customer Service at 1-866-606-8220. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their proposal.

All firms will be required to comply with VAAR 852.219-73 VA NOTICE OF TOTAL SET-

ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES

(JAN 2023) (DEVIATION), the business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/.

In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of submission of SF 330s shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

The requirements identified in “Basis for Contract Award” apply at the time of SF330 submission, RFP to firms slated as most highly qualified, at time of proposals (rate submissions), IDIQ contract awards, task order RFPs, and tasks order awards.

The wages and benefits of service employees (RFO FAR 22.10) performing under the resulting contract must be at least equal to those determined by the Department of Labor under the Service Contract Labor Standards, as determined relative to the employee's office location (not the location of the work).

JOINT VENTURE:

IAW CFR 128.402, A VOSB OR SDVOSB cannot be a joint venture partner on more than one joint venture that submits an offer for a specific contract or order set-aside or reserved for VOSBs or SDVOSBs.

IAW 13 CFR 128.402(a), to be eligible to submit an offer on a VOSB or SDVOSB contract,

1. The joint venture should be designated as a VOSB or SDVOSB joint venture in SAM with the VOSB or SDVOSB-certified joint venture partner identified, and

2. The VOSB or SDVOSB joint venture partner must be certified.

JOINT VENTURE AGREEMENT:

FAILURE TO INCLUDE THE JOINT VENTURE AGREEMENT WILL RESULT IN THE

FIRM’S ELIMINATION FROM FURTHER EVALUATION.

a. A copy of the JV, LLC or LTD agreement.

https://veterans.cer…