Request for SF330s VISN 16 FCA.pdf

Request for SF 330s (Qualifications)

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF)

330 ARCHITECT-ENGINEER QUALIFICATIONS PACKAGES ONLY. NO SOLICITATION

PACKAGE WILL BE ISSUED VIA SAM.GOV. AFTER EVALUATION OF SF 330S RECEIVED IN

ACCORDANCE WITH THE INSTRUCTIONS HEREIN, ONLY THE FIRM SELECTED TO

PARTICIPATE IN NEGOATIONS WILL RECEIVE THE SOLICITATION PACKAGE. THE

GOVERNMENT WILL NOT PAY, NOR REIMBURSE, ANY COSTS ASSOCIATED WITH

RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD

A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

A. GENERAL INFORMATION

The Department of Veterans Affairs (VA) Office of Construction and Facilities Management (CFM) Central Region is issuing this public announcement for Request for SF 330s (Qualifications). This is not a request for a fee proposal. This request is for Architect/Engineer (A/E) services for a Facility Condition Assessment (FCA) for Veterans Integrated Service Network 16 (VISN 16). An FCA is a tool used to obtain essential data through visual inspection of the technical and physical conditions of a VA Medical Center (VAMC) facility. The FCA deliverable is a report detailing identified corrective actions. The following information applies to this acquisition:

1. Set-Aside: 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs)

2. Contract Type: Firm Fixed-Price

3. NAICS Code: 541330: Engineering Services (size standard: $25.5 Million)

4. A multi-disciplinary team is required to complete this project.

B. PROJECT DESCRIPTION

1. The contractor shall perform an independent facility condition assessment. The assessment will consist of tours, interviews, inspections, and research at each of the following VA Medical Centers and Veterans Benefits Administration (VBA) Regional Offices with the purpose of preparing a Facility Condition Assessment for VISN 16 and the VBA Regional Offices contained herein. Presently, the FCA database for VISN 16 contains approximately 10,638,554 gross square feet. This assessment includes approximately 285 buildings. Some variation of the detailed building lists within the square footage and number of buildings may be encountered during the site assessment that may deviate up to 5% and shall be included in the assessment. The FCA shall be for the following site list.

• Alexandria, LA

• Biloxi, MS

• Fayetteville, AR

• Houston, TX

• Jackson, MS

• Little Rock, AR

• N. Little Rock, AR

• New Orleans, LA

• Shreveport, LA

2. The contractor shall provide a Project Manager (PM) for A/E team management and who will serve as the point of contact (POC) for the VA COR. Additionally, the contractor shall provide a field team which shall visit each site as described in the Statement of Work (SOW). The minimum field team makeup shall be as follows:

• Architect to assess architectural and landscape issues

• Electrical Engineer to assess electrical issues

• Mechanical Engineer to assess mechanical, plumbing and steam generation issues

• Elevator/Transport Specialist

• Structural Engineer to assess structural and seismic issues where required

• Cost Estimator

• Civil Engineer to address any civil issues.

• Use of additional disciplines may be requested for inclusion on the team but require approval by CFM and the CO. Any approved additional disciplines will be subject to review and will be required to be supported by providing qualifications as requested by CFM and the CO.

3. Period of Performance: 480 Calendar Days after Notice to Proceed.

4. See SOW for further details.

C. BASIS FOR AWARD

In accordance with Federal Acquisition Regulation (FAR) Subpart 36.6, the basis for award of this A/E acquisition is demonstrated competence and qualifications to perform the required services at fair and reasonable prices following the Selection of Architects and Engineers statute [formerly known as the Brooks Act], FAR Subpart 36.6, VA Acquisition Regulation (VAAR) 836.6, and VA Acquisition Manual (VAAM) M836.6.

D. QUALIFICATIONS INSTRUCTIONS TO OFFERORS

Each SF 330 submission must address each selection criterion as described below.

In response to this request, the qualifications shall identify the actual team members who will work on the project. Offerors shall briefly describe why their team is best qualified to perform the various elements/factors listed in the general overview and be cognizant of the selection criteria.

Responses to each criterion shall be in a narrative format or as otherwise noted and not exceed the maximum number of pages allowed. Any additional pages submitted after the designated maximum will be removed from submission and not considered. Submissions shall include sufficient detail so that the Government can render an effective evaluation.

It is the responsibility of the offeror to ensure their Qualifications are received on time and in accordance with the requirements herein. Submissions received after the exact date and time specified for receipt will be deemed "late" and will not be considered, subject to

FAR 15.208.

No request for clarifications or questions concerning this Request for SF 330s will be provided in response to telephone calls. All questions must be submitted in writing via e-mail to andrea.greene2@va.gov with a subject line “SF 330 Question – VISN 16 FCA”. The deadline for submission of questions is August 18, 2025. Questions will be answered via amendment to this notice on sam.gov.

E. SELECTION CRITERIA

In accordance with Federal Acquisition Regulation (FAR) 36.602-1 and Veterans Affairs Acquisition Manual (VAAM) M836.602-1, the selection criteria, in their relative order of importance, are as follows:

1. Selection Criterion 1 – Specialized Experience and Technical Competence

(Page Limitation - 1 Page per Project):

Demonstrate recent, relevant, and specialized experience in Facility Condition Assessments (or similar planning effort). “Recent” is defined as services completed within the past six years, as of the date of this notice. “Relevant” is defined as experience similar in size, scope, and task requirements to those identified in this mailto:andrea.greene2@va.gov project’s Statement of Work. The offeror shall provide at least three projects, but no more than five, in SF 330 Part I Section F addressing the following:

a. Project title, contract number (and task order number, when applicable), location and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project (i.e., prime contractor, teaming partner, or subcontractor).

b. Project Owner, owner’s point of contact including telephone number and email address

c. Services & Deliverables provided under the contract/task order

d. Period of Performance, including start and completion dates

e. Total dollar value of the project.

2. Selection Criterion 2 – Professional Qualifications / Team Qualifications

A resume for each of the below key positions must be provided via SF 330 Part I, Section E. Additionally, Section G, Key Personnel Participation in Example Projects, must be completed. At least one resume must be submitted for each of the positions below with the “Role in this Contract” box filled with a title matching this list.

Demonstrate professional qualifications necessary for satisfactory performance of required services and the specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Additionally, provide a brief explanation of duties to be performed to accomplish the scope of work for each personnel.

Describe the professional qualifications, registrations, licensure and experience of the following:

a. Project Manager, with a desired 5 years of experience

b. Licensed Architect, with a desired 5 years of experience

c. Licensed Electrical Engineer, with a desired 5 years of experience

d. Licensed Mechanical Engineer, with a desired 5 years of experience, including fire suppression and plumbing experience

e. Elevator/Transport Specialist, with a desired 5 years of experience; must be Qualified Elevator Inspector (QEI) certified

f. Licensed Structural Engineer, with a desired 5 years of experience;

Structural Engineer licensure in addition to Professional Engineer licensure is preferred

g. Cost Estimator, with a desired 5 years of experience

h. Licensed Civil Engineer, with a desired 5 years of experience

The architect and each engineer must be licensed but is not required to be registered in the particular state(s) where the assessments are located. Please include the specific engineering discipline (e.g. Civil, Mechanical, Electrical, Structural, etc.) for each Professional Engineer in block 17 of the SF 330 Section E resume. Engineers in Training (EIT) are not acceptable and failure to provide personnel meeting the licensure requirement may result in a deficiency and make the SF 330 submission unsatisfactory for this criterion. It is encouraged for the SF 330 response to include an organizational chart showing the proposed team. If an organizational chart is provided, each discipline must have a lead or primary individual clearly identified for that discipline when multiple individuals or positions are proposed under a discipline. Additionally, ensure the SF 330 response includes the following data about each proposed team member: member’s name, firm name, office location, proposed team assignment, % of time to be spent on this team, education level/discipline (example: Bachelor of Science – Mechanical Engineering), State(s) of professional registration, number of years of professional experience, and # of years with the firm.

3. Selection Criterion 3 – Schedule and Capacity

Describe the prime’s capacity, as well the capacity of its subcontractors, to accomplish the work in the required time. The narrative should clearly convey the offeror’s process and planned resources committed to this requirement to ensure timely and successful completion of the work. Additionally, please provide the following information:

a. List current projects being performed in the firm’s office, including duration of the project and percent completion

b. List all contracts and task orders awarded by the VA to the firm in the past 12 months

c. Describe experience in successfully delivering projects per performance schedule and successfully completing multiple projects with similar delivery dates.

4. Selection Criterion 4 – Past Performance

Past performance will be evaluated on contracts with Government agencies and private industry in terms of management, quality of work, performance schedules, and regulatory compliance. Provide CPARS assessments for each Government project submitted in Section F. For any project that does NOT have a CPARS assessment, a Past Performance Questionnaire (PPQ) is required to be submitted with the SF 330. The attached PPQ form may be used or previously completed PPQs may be submitted if the Point of Contact information is included and current. If the firm (Prime or Subcontractor) was not the Prime contractor on any project submitted in the SF 330, a PPQ must be submitted listing their specific role (key disciplines) as a subcontractor. The PPQ should be rated and signed by the evaluator. In the event that a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a POC name, phone number, and email address are listed with the project title and contract number (and task order number, if applicable). The Government reserves the right to also evaluate past performance on any previously awarded federal contracts/task orders for A/E services via CPARS or with any other information available to determine general trends in the contractor’s performance.

PPQs and CPARS assessments will not be counted towards the page limitations for this submission. However, any narratives provided for past performance in Section H will be counted toward the page limit.

5. Selection Criterion 5 – Location in Geographical Area of the Project and

Knowledge of Locality

Clearly indicate the location(s) where the majority of the off-site work will take place.

Additionally, describe the team’s work in and knowledge of the project’s geographical area. The evaluation board will evaluate the location of the proposed team against the geographical area of the project and knowledge of geological features, climatic conditions, or local construction methods that are unusual or unique that may be applicable to this project.

6. Selection Criterion 6 – Use of SDVOSBs, VOSBs, and Other Types of Small Businesses

Describe the extent to which your firm identifies and commits to using other Service- Disabled Veteran-Owned Small Businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors, to include anticipated percent of performance by each.

PLEASE NOTE: The A/E Evaluation Board must be provided with complete and accurate information for ALL selection criteria above in order to rank interested and eligible firms.

F. EVALUATION PROCEDURES

1. SF 330s will be evaluated in accordance with the selection criteria as stated in this notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3(c), at least three of the most highly qualified firms will then be notified of the Government’s intent to hold discussions. All firms not invited to participate in discussions will be notified at this time. In accordance with FAR 36.607(b), any requested debriefings of successful and unsuccessful firms will be held after final selection has taken place and will be conducted, to the extent practicable, in accordance with 15.503, 15.506(b) through (f), and 15.507(c). Note that 15.506(d)(2) through (d)(5) do not apply to architect/engineer contracts.

2. Discussions will be held with the three highest qualified firms to determine the final ranking. The firms invited to participate in discussions will be notified by email and provided further instructions, including any questions or topics to address. The final evaluation and ranking will consider the SF 330 submission for each firm, as well as additional information obtained via discussions. The highest rated firm will be selected to receive the solicitation and engage in negotiations.

3. The solicitation will be issued to the highest rated firm as a Request for Fee Proposal (RFP). All Statement of Work (SOW) attachments and site-specific documentation will be provided to the highest rated firm with the RFP. An award will be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations with the highest rated firm are unsuccessful, the Contracting Officer shall follow the procedures at FAR 36.606(f).

G. ELIGIBILITY REQUIREMENTS

This procurement is 100% set-aside for SDVOSB concerns. Firms must be registered as an SDVOSB with the Small Business Administration at the time of SF 330 submission, the time of award, and at the time of contract issuance to be eligible for award. Failure to be certified at the time of SF 330 submission will result in the offeror being deemed ineligible for award and the SF 330 submission will not be evaluated.

To be eligible for evaluation and/or contract award, a firm must be registered in the System for Award Management (SAM) (https://www.sam.gov) at the time of SF 330 submission. By submission of its qualifications, the firm acknowledges the requirement to remain registered and current in the SAM database through solicitation, award, performance, and final payment of any resulting contract. Representations and Certifications must be completed electronically via this site as well. Register via the SAM Internet site at https://sam.gov/entity-registration.

All prime firms must meet the small business size standard requirement for the NAICS code 541330 for this requirement. The Contracting Officer will verify the firm’s size standard for the NAICS code at the Small Business Administration (SBA) Small Business Search (SBS) page based on the firm’s Unique Entity Identifier (UEI). Failure to meet the small business size standard for the NAICS code at the time of SF 330 submission will result in the rejection of the SF 330 submission as the offeror will be deemed ineligible for award.

All firms will be required to comply with Veterans Affairs Acquisition Regulation (VAAR) 852.219-73, VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023)(DEVIATION) (http://www.va.gov/oal/library/vaar/vaar852.asp).

H. SUBMISSION REQUIREMENTS

Interested firms having the capability to perform this work must submit the completed SF 330 Statement of Qualifications form and any other supporting documentation electronically via email by the due date and time to andrea.greene2@va.gov. Responses shall reference in the subject line “[Firm Name] - VISN 16 FCA Request for SF 330s”.

Include the firm’s SAM UEI in SF 330, Part II, Block 4. Additional submission instructions are provided as follows:

1. One (1) electronic pdf copy of the SF 330 via email (Size limitation is 10MB). This must include Parts I and II and any applicable attachments and must be signed by an authorized representative of the offeror.

2. Submissions must be received by 3:00 PM Eastern Time (ET) on September 5, 2025. Submissions received after this date and time will be deemed “late” and will https://www.sam.gov/ https://sam.gov/entity-registration http://www.va.gov/oal/library/vaar/vaar852.asp mailto:andrea.greene2@va.gov not be considered, subject to FAR 15.208. The Government assumes no responsibility for submissions that are received after the due date and time as a result of technical issues or delivery delays. Therefore, offerors are strongly encouraged to ensure sufficient time for submission and request confirmation of SF 330 receipt from the Contract Specialist/Contracting Officer.

3. Acceptable electronic formats (software) for submission of Qualifications:

a. The SF 330, Architect-Engineer Qualifications form is available online at https://www.gsa.gov/reference/forms/architectengineer-qualifications.

b. Files must be readable using the current Adobe Portable Document Format

(PDF).

c. Files in Adobe* PDF Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

d. Standard letter size 8-1/2 by 11-inch paper, limited to a maximum of thirty-five (35), single-sided, single-spaced, and numbered pages as described above. Please note: Only the following pages are excluded from the 35-page limit: SF 330 Part II, one cover page, CPARS records or PPQs, and one organizational chart page. All other pages, regardless of content, will be applied toward the 35-page limit. Therefore, please do not include blank pages or tables of contents if they will cause your submission to exceed the maximum page limit. The font for text shall be equivalent to Times New Roman 12-point or larger. Fonts for the purposes of illustrations or graphics need not be 12-point but must be clear and readable.

e. Please note that we can no longer accept .zip files due to increased security concerns.

4. The VA Primary Point of Contact is Ms. Andrea Greene, Contract Specialist, andrea.greene2@va.gov.

(End of Request for SF 330s) https://www.gsa.gov/reference/forms/architectengineer-qualifications mailto:andrea.greene2@va.gov