Section F Deliveries or Performance Annex 0200000 F Management and Administration v2.8 (revised 12-6-2018).docx

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Operation & Maintenance of the Southern and Northern Regional Tertiary Treatment Plants on MCB Camp Pendleton
Solicitation number
N6247319R0033
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ANNEX 0200000

MANAGEMENT AND ADMINISTRATION

SECTION F: DELIVERIES OR PERFORMANCE

ANNEX 0200000

SECTION F: Management and Administration

DELIVERABLES

Annex/ Spec Item
Form Attachment Number
Deliverable Title
Date (s) of Submission
Distribution
Frequency
Original
Copies (including original)

0200000/ 2.2.1.2

N/A
Request to Work Outside Government’s Regular Working Hours
At least seven calendar days prior to requested day.
KO and COR
1
As required

0200000/ 2.3.1

N/A
Sign-In Sheets and Minutes
Within two working days.
KO, COR and all attendees
1
As required

0200000/ 2.3.1

N/A
Final Revision of Minutes
Within two working days.
KO, COR and all attendees
1
As required

0200000/ 2.3.4

N/A
Permits and Licenses
Before work commences and as requested by the KO.
KO and COR
1
As specified

0200000/ 2.3.5

N/A
Certificate of Insurance
At least 30 calendar days prior to start of contract performance.
KO and COR
1
As specified

0200000/ 2.6.6

J-0200000-07
List of Personnel Requiring MAXIMO Accounts
At least 30 calendar days prior to start of contract performance and within 15 calendar days prior to any changes.
KO and COR
1
As specified

0200000/ 2.6.7.1

N/A
Quality Management Plan
At least 30 calendar days prior to start of contract performance and within 15 calendar days prior to any changes.
KO and COR
1
As specified

0200000/ 2.6.7.2

N/A
QC Inspection File
Within five calendar days of completion/ termination of the contract.
KO and COR
1
As specified

0200000/ 2.6.7.3

N/A
Contractor Quality Inspection and Surveillance Report
First work day of each month.
KO and COR
1
Monthly

0200000/ 2.6.8

N/A
Property Management Plan
At least 30 calendar days prior to start of contract performance.
KO and COR
1
As specified

0200000/ 2.7.1

N/A
List of Key Personnel and Qualifications
At least 30 calendar days prior to start of contract performance.
KO and COR
1
As specified

0200000/ 2.7.1

N/A
Organizational Chart
At least 15 calendar days prior to start of contract performance.
KO and COR
1
As specified

0200000/ 2.7.2.6

N/A
Proof of Legal Residency
Prior to be admitted to site of work.
KO and COR
1
As specified

0200000/ 2.7.3

N/A
Contractor Labor Hours (eCMRA) Report
No later than 31 October.
KO and COR
1
Annually for labor executed during the period of performance during each Government fiscal year (FY)

0200000/ 2.8.1

N/A
Employee List
Upon request.
KO and COR
1
As required

0200000/ 2.8.7

N/A
Personnel Security Investigation (PSI), Fingerprint Card (FD87), and OF-306 Declaration for Federal Employment
Prior to employee access to sensitive unclassified information.
KO, COR, and

Security Manager

1
As required

0200000/ 2.9.1.1

N/A
Certified EMR Ratings for Subcontractors
Upon request
KO and COR
1
As required

0200000/ 2.9.1.2

N/A
Self-certified OSHA DART Rates for Subcontractor
Upon request
KO and COR
1
As required

0200000/ 2.9.2

N/A
Safety Prep Meeting Minutes
Before work commences and as requested by the KO
KO and COR
1
As specified

0200000/ 2.9.3

N/A
Accident Prevention Plan
At least 30 calendar days prior to start of contract performance and 15 calendar days prior to any changes.
KO and COR
1
As specified

0200000/ 2.9.4

N/A
Activity Hazard Analysis
Together with the Accident Prevention Plan and for changes.
KO and COR
1
As specified

0200000/ 2.9.5

N/A
Compliance Plans, Programs, and Procedures
Together with the Accident Prevention Plan and for changes.
KO and COR
1
As specified

0200000/ 2.9.6

J-0200000-05
NAVFAC Contractor Incident Reporting System (CIRS)
Within five calendar days of accident.
KO and COR
1
As required

0200000/ 2.9.7

J-0200000-05
Weight Handling Equipment Accident Report
Within 15 working days of accident.
KO and COR
1
As required

0200000/ 2.9.7

J-0200000-05
Crane and Rigging Gear Near Miss Report
Within 15 working days of accident.
KO and COR
1
As required

0200000/ 2.9.8

N/A
Monthly On-Site Labor Report
First work day of each month.
KO and COR
1
Monthly

0200000/ 2.9.9

N/A
OSHA Citations and Violations Corrective Action Report
Within 48 hours after receiving a citation.
KO and COR
1
As required

0200000/ 2.9.11

N/A
Safety Certifications
At least 15 calendar days prior to start of contract performance and prior to expiration of certifications.
KO and COR
1
As specified

0200000/ 2.10.1.1

N/A
Water Conservation Plan
At least 30 calendar days prior to start of contract performance and 15 calendar days prior to any changes.
KO and COR
1
As specified

0200000/ 2.10.2.1

N/A
Written Sampling Plan
Prior to each sampling event
KO and COR
1
As required

0200000/ 2.10.2.1

N/A
Sampling Results
Within 24 hours after receipt of laboratory analysis
KO and COR
1
As required

0200000/ 2.10.2.1

N/A
Class I and II ODS Report
Within 24 hours following delivery of refrigerant to DLA
KO and COR
1
As required

0200000/ 2.10.2.3

N/A
Solid Waste Management Reports
Within three months after start of contract performance and annually by October 10th thereafter
KO and COR
1
As specified

0200000/ 2.10.2.3

N/A
Recycling Weight Ticket Receipts
As Specified
KO and COR
2
Quarterly

0200000/ 2.10.2.4

N/A
Spill Report
Within 48 hours of spill occurrence
KO and COR
1
As required
0200000/ 2.10.2.4
J-0200000-05
Emergency Planning and Community Right-To-Know Act (EPCRA) Report
At least 15 calendar days prior to start of contract performance and not less than 10 working days prior to planned use of hazardous material.
KO and COR
2
As specified
0200000/ 2.10.2.5
J-0200000-10
Contractor Hazardous Material Inventory Log
Within 15 calendar days after the end of each calendar year and at termination of the contract.
KO and COR
2
Annually

0200000/ 2.10.2.9

N/A
Asbestos Containing Material (ACM)
Written notification within 24 hours of discovery
KO and COR
2
As specified

0200000/ 2.10.2

J-0200000-05
Hazardous Air Pollutant (HAP) Monthly Data
First work day of each month.
KO and COR
1
Monthly

0200000/ 2.10.3

N/A
Sustainable Procurement and Practices Plan
At least 15 calendar days prior to start of contract performance and within 15 calendar days after exercised option periods.
KO and COR
1
Annually

0200000/ 2.10.3

N/A
Sustainable Delivery of Services Report
Within five calendar days after each contract period.
KO and COR
1
Annually

0200000/ 2.10.3.2

N/A
Recovered Material Certification
As specified
KO and COR
1
When a product containing recovered materials is equal to or better than the original and could be used.

0200000/ 2.14.1

N/A
Detailed Scope of Work and Detailed Estimate
Within two work days
KO and COR
2
As required

0200000/ 2.15.1.1

N/A
Non-Recurring Work Quantities Ordered via FedMall
First work day of each month.
KO and COR
1
Monthly

0200000/ 2.15.2.1

N/A
Non-Recurring Work Proposals
Within two working days following receipt of request
KO and COR
1
As required

Deliverables Form Preparation Instructions

Deliverable Title: Request to Work Outside Government’s Regular Working Hours

Form Attachment No.: N/A

Government Approval Required: ___ Yes X No

Media: ___ Hard Copy X Electronic ___ Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Word software.

Submit a copy via email to recipients on the distribution list for Government review and comment.

1. If the KO accepts the request, the Government shall notify the Contractor of Government acceptance.

2. If the KO responds to the request with review comments, then incorporate the Government’s comments and resubmit the request via email to recipients on the distribution list. Continue this cycle until the Government notifies the Contractor of Government acceptance.

Deliverables Form Preparation Instructions

Deliverable Title: Emergency Planning and Community Right-To-Know Act (EPCRA) Report

Form Attachment No.: J-0200000-XX

Government Approval Required: X Yes ___ No

Media: ___ Hard Copy X Electronic ___ Direct System Input

Instructions:

1. The report shall be prepared using Microsoft Office software.

2. Include the following:

a. EPCRA Plans and Procedures:

1) Hazardous Materials Planned for Use: Include an inventory of hazardous materials planned for use, including estimated quantities, and a copy of the corresponding material safety data sheets (MSDS) for hazardous materials expected to be used for this contract during each calendar year. The inventory shall include all information required to complete the Contractor Hazardous Material Inventory Log shown in the Form Attachment. This report shall be submitted to the KO and Environmental Compliance Office via the KO.

2) Plan for protecting personnel and property during the transport, storage, and use of the materials.

3) Emergency procedures for spill response and disposal, including a site map with approximate quantities on site at any given time. The site map, showing where the hazardous substances are stored, shall be attached to the inventory.

4) Approved labeling system to identify contents of all containers on-site.

b. Hazardous Materials Actually Used: Include an inventory of the actual hazardous materials used, including include quantities, to the KO and Environmental Compliance Office via the KO. The inventory shall include all information required to complete the Contractor Hazardous Material Inventory Log shown in the Form Attachment.

3. Submit additional information to the Government as requested to support EPCRA reporting requirements.

File details come from the government source that posted it. Updated .