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ANNEX 1503050
GROUNDS, MAINTENANCE, AND LANDSCAPING
SECTION J: DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS
TABLE OF CONTENTS
| Attachment Number |
| Attachment Title |
| J-1503050-01 |
| Definitions and Acronyms |
| J-1503050-02 |
| References and Technical Documents |
| J-1503050-03 |
| Pest Group Sheets & Pest Management Operations Report |
ATTACHMENT J-1503050-01
DEFINITIONS AND ACRONYMS
| Definition/Acronym |
| Description |
| Aeration |
| Introduction of air into the soil by mechanical means to promote health and growth. |
| Appearance |
| Where there is a sense impression or outward aspect of an area or thing that is consistent, uniform and neat in and around the surroundings. |
| ATFP |
| Anti-Terrorism Force Protection |
| Artificial Turf |
| An artificial surface that resembles grass. |
| BASH |
| Bird/Animal Aircraft Strike Hazard |
| Berm |
| A mound or bank of earth typically used as a barrier. |
| Brow Ditch |
| A drainage ditch with sufficient slope to prevent erosion of adjacent grading. |
| Bruising of Lawn |
| An injury to grass areas resulting in discolored blades of grass, usually caused by mowing with a dull blade. |
| Caliper |
| The measurement of a tree trunk at its widest diameter, measured six inches up from the ground for trees under four-inch caliper, and twelve inches from the ground for trees over four-inch caliper. Multi-stem plants are measured at the widest point of all trunks, six inches up from the ground for trees under four inch caliper, and twelve inches from the ground for trees over four inch caliper. |
| Classification and Ordering of Plants |
| For the purposes of pruning, trimming, planting, or removal, specific plants shall be identified according to their type and application as specified in the American Horticulture Society Encyclopedia of Garden Plants (latest edition), D.K. Publishing under ISBN-0-7894-1943-2. Example: A Red Tip Photinia bush which is 15' tall will be classified as a shrub. |
| Clipping |
| Any vegetation that is left on paved surfaces, lawns, and plant beds after being cut by means of shears, mowers, etc. |
| De-thatch |
| Removal of unwanted thatch from mowed areas to promote health and growth. |
| Debris |
| Includes, but is not limited to, paper, cans, bottles, limbs and branches, pine straw and pinecones, leaves, rocks, and other similar items. |
| Depression |
| A small area that has sunken below its surroundings. |
| Diameter at Breast Height (DBH) |
| The diameter of a tree measured at 4½ feet above ground level. |
| Edging |
| Creating a uniform edged cut to promote a neat appearance and prevent ground structures from vegetation encroachment. |
| Fertilization |
| Application of natural and synthetic materials to the soil where it has become deficient in nutrients essential for proper plant growth. |
| Frond |
| A large leaf or branch of a palm tree, usually with many divisions. |
| Grade |
| To bring soil to previously established level or inclination using appropriate tools and equipment. |
| Ground Cover |
| A plant which is chosen for the special task of providing a dense low attractive cover that prevents weeds and erosion. Varieties include, but are not limited to Vinca, Hosta, Ivy, Alyssum, Ajuga, and Liriope. |
| Hedge |
| Shrubs or other plants planted closely together so as to form an unbroken line during trimming. |
| Irrigation |
| Application of water to the soil to promote health and growth. |
| Irrigation System |
| A permanent system used for apply water to lawns and plants. The irrigation system includes all pumps, controls, piping and, sprinkler heads. The irrigation system starts at the valve supplying to the system. |
| Maximum Growth Height |
| That limit of dominant vegetative growth, including seed heads or pods. |
| Mowing |
| Cutting of all grasses, weeds, and other vegetation that is 1 inch or less in diameter (at ground level). |
| Operational Areas |
| Areas driven by operational requirements (e.g., ATFP, BASH, Clear Zone Management, and NAVSEA OP-5). |
| Parcel |
| A designated area of land which may be indicated on installation maps or other attachments. |
| Pesticide |
| Any substance or mixture of substances, including biological control agents, registered by EPA under FIFRA intended to destroy, repel, or mitigate pests. Includes insecticides, rodenticides, herbicides, fungicides, plant regulators, defoliants, desiccants, disinfectants, anti-fouling paints, and biocides (such as water treatment chemicals). NAVFAC pest management consultants do not approve disinfectants or biocides. |
| Pruning |
| The selective removal of unwanted growth to restore a plant or tree to its natural symmetry and appearance. Pruning involves selection and judgment, and does not include the practice of cutting off all branches to an even length. This may include re-sculpting, changing the size, or any other form of work that directly affects the look and growth pattern of the plant. |
| Registered Pesticide |
| A pesticide registered by EPA for sale and use within the United States. |
| Rejuvenation |
| The severe pruning of overgrown bushes, shrubs and hedges to within a few inches of the ground or as directed by the KO to restore the plant to its natural shape. |
| Rut |
| Depressions made in soil or grass by tires of vehicles or heavy equipment. |
| Shrub |
| A woody perennial plant generally smaller than a tree, usually having many permanent stems branching from or near the ground, and does not have a definite crown shape. Shrubs may be deciduous or evergreen, and in the area covered by this contract, may be very large in height and width. |
| Sightly |
| Attractive, tasteful, or pleasing to the sight and consistent with its intended purpose. |
| Special Event |
| Services that could not reasonably have been anticipated and were not contemplated at time of contract award. |
| Stump |
| The bottom portion of a tree, which remains in the ground after the tree, has been cut for removal. Usually less than five feet in height. |
| Swale |
| A low-lying or depressed area intended for drainage. |
| Thatch |
| A layer of slowly decomposing organic residues situated above the soil surface and constituting the upper stratum of the medium that supports turf grass growth. Usually associated with warm season grasses. |
| Tree |
| A perennial woody plant having a permanent self-supporting single stem or multiple stems. Ordinarily grows higher than ten feet, and usually develops branches at some distance above the ground with a definite crown shape. |
| Trimming |
| Removal of unwanted vegetation around trees, shrubs, flower and shrub beds, cultivated areas, poles, walls, valves, and other similar objects to match the height and appearance of the surrounding grass. Shrub and hedge trimming includes removal of unwanted vegetation to maintain a uniform, and well-shaped appearance, and to prevent interference with pedestrians, vehicle traffic and building encroachment. |
| Trunk |
| The main stem of a tree, usually long, large and relatively straight. |
| Vegetation |
| Plant life collectively consisting of grass, weeds, and other greenery (excluding shrubs, hedges, and trees) growing wild or cultivated on lawns, fields, and other areas. |
| Weed |
| Plant life growing where it is not wanted. |
| Xeriscape |
| A trademark for a method of landscaping that emphasizes water conservation in its use of drought-resistant plants |
ATTACHMENT J-1503050-02
PEST GROUPS SHEETS
| Pest Group Number |
| Pest Group Name |
| General Requirements |
| 023 |
| Aquatic Plant Control |
| Control aquatic weeds in ditches, ponds, lakes, and other aquatic sites. |
| 024 |
| Industrial, Sidewalk, Substation, Vault, and Right-Of-Way Weed Control |
| Provide bare ground weed control in cracks in sidewalks and paved surfaces, at fence line locations, in transformer vaults, around fire hydrants, and other designated locations. |
| 025 |
| Turf and Ornamental Bed Weed Control |
| Control weeds in turf areas and in ornamental plant beds. |
PERFORMANCE STANDARDS
| Pest Group Number |
| Pest Group Name |
| Time Period to Respond |
| Time Period to Obtain Control |
| Time Period to Maintain Control |
| Level of Control |
| Notes |
See Below
| 024 |
| Industrial, Sidewalk, Substation, Vault, and Right-Of-Way Weed Control |
| 5 days |
| 14 days |
| As required |
| 025 |
| Turf and Ornamental Bed Weed Control |
| 7 days |
| 21 days |
| As required |
| More than 4 weed plants per ornamental bed or 1600 ft2 of turf are grounds for retreatment of that area at the Contractor’s expense. |
| 1, 2, 3 |
NOTES:
1. Report conditions conducive to pest infestation to the KO and PAR within one working day following survey.
2. Post/Notify as required by applicable state/local regulations.
3. Misapplication to target areas, or drift, runoff or other off-target effects that kill or damage any vegetation shall result in the Contractor replacing that vegetation at no charge to the Government.
4. Permits may be required to perform this work (i.e., NPDES permit, FWS permit). The Contractor shall obtain all permits and provide a copy to the KO prior to commencing control.
ATTACHMNET J-1503050-03
PLANNED PEST USE SHEETS
User Guide for Planned Pesticide Use Sheet
This is the User Guide for completing the Planned Pesticide Use Sheet that contains:
| (1) | Instructions for completing the Planned Pesticide Use Sheet |
| (2) | List of Acceptable Terms |
| (3) | Planned Pesticide Use Sheet Blank Form |
The Planned Pesticide Use Sheet shall be included as part of the Contractor’s Work Plan (CWP) for Pest Control. One “Planned Pesticide Use Sheet” shall be filled out for each pesticide to be used. These forms shall be filled out on the on-line pest management reporting system. The regional NAVFAC Pest Management Consultant should be contacted to obtain an account and instructions to use the system. A new Planned Pesticide Use Sheet shall be filled out whenever pesticides used to control a pest are added or changed.
The List of Acceptable Terms shall be used to complete the Planned Pesticide Use Sheet (see Step 3A). Completed Planned Pesticide Use Sheets shall be attached to the CWP.
Instructions for Completing the Planned Pesticide Use Sheet
The following is a list of instructions for filling out each line of information required on the Planned Pesticide Use Sheet:
1. INSTALLATION, UIC - Insert the name and Unit Identification Code for the installation. The UIC is a five-digit number preceded by an “N" for Navy installations and an “M” for Marine Corps installations. The UIC is available from the KO.
2. OBJECTIVE:
A. TARGET PEST - The name of the pest or pests identified for control. Select the proper pest or pest category from the List of Acceptable Terms.
B. PURPOSE - Explain the major reason(s) for controlling the target pest(s). Refer to the List of Acceptable Terms.
3. PESTICIDE:
A. TRADE NAME – Insert the manufacturer’s name given to the product, e.g., TermidorTM and MaxforceTM are both trade names for fipronil.
B. EPA REGISTRATION NUMBER – Insert the number usually found on the front of the label and on the container.
C. FORMULATION – Insert the form that the pesticide is in when ready for use. Refer to the List of Acceptable Terms.
D. CONCENTRATION OF ACTIVE INGREDIENT - Insert the percent active ingredient of the pesticide before it is mixed with a diluent. This information should be on the front of the label.
4. APPLICATION:
A. SITE – Identify the specific site where the pesticide will be applied. Refer to the List of Acceptable Terms.
5. SENSITIVE AREAS – Identify areas to be avoided or where special caution should be taken. Refer to the “Caution and Warning” statements on the label.
6. REMARKS – Include any additional pertinent information. If a general pest category has been listed under Target Pest, the specific pests should be listed here.
| List of Acceptable Terms for Planned Pesticide Use Sheets |
| TARGET PEST |
| TARGET PEST |
| TARGET PEST |
| AGRICULTURAL INSECTS |
| FLEAS |
| SCALE INSECTS |
| ALGAE AND AQUATIC WEEDS |
| FUNGUS |
| SNAKES |
ALL PESTS (SURVEILLANCE ONLY)
ANTS, NUISANCE
| FUNGUS - PYTHIUM |
| SOD WEBWORMS |
| GRUBS |
| STORED PRODUCTS PESTS |
| BATS |
| HOUSEHOLD PESTS |
| STRUCTURAL PESTS |
| BED BUGS |
| LICE |
| TERMITES-DRYWOOD |
BEES
BIRDS
| MEDICAL PESTS |
| TERMITES-FORMOSAN |
| BITING FLIES |
| MICE |
| TERMITES-SUBTERRANEAN |
| CARPENTER ANTS |
| MITES |
| TICKS |
| CATERPILLARS |
| MOLE CRICKETS |
| TURF DISEASE |
| CHIGGERS |
| MOLES |
| TURF PESTS |
| CHINCH BUGS |
| MOSQUITO ADULTS |
| TURF/ORNAMENTAL PESTS |
| COCKROACHES |
| MOSQUITO LARVAE |
| WASPS |
| CRAB GRASS |
| NEMATODES |
| WEEDS – ALL |
| CRICKETS |
| NUISANCE PESTS |
| WEEDS – AQUATIC |
| CULICOIDES |
| ORNAMENTAL PESTS |
| WEEDS – BROAD-LEAVED |
| EARWIGS |
| PHARAOH ANTS |
| WEEDS – GRASSY |
| FERAL ANIMALS - |
| PIGEONS |
| WOOD BORING BEETLES |
| FILTH FLIES |
| RATS |
| WOODY VEGETATION |
AGRICULTURE
APPEARANCE
LAWN/TURF PESTS
| APPEARANCE/DRAINAGE |
| LAWN/TURF PROTECTION |
| SECURITY |
| BARE GROUND |
| MAINTENANCE |
| STING PREVENTION |
BARE GROUND/SECURITY
SURVEILLANCE
| DRAINAGE |
| NUISANCE/HEALTH |
| WEED CONTROL |
HEALTH PROTECTION
WILD LIFE MANAGEMENT
| INVASIVE SPECIES CONTROL |
| PREVENT STRUCTURAL DAMAGE |
| LAWN/TURF DAMAGE |
| PROTECT ORNAMENTAL PLANTS |
ATTACHMENT J-1503050-04
PEST MANAGEMENT OPERATIONS REPORT
| New Pesticide Management Record (SAMPLE) |
| Directions: |
| 1. |
| Select the installation and fill in the Office/Contractor, if applicable |
| 2. |
| Fill in a separate form for each pest management operation. For pesticide applications, the pounds of active ingredient (PAI) will be calculated automatically based on the data you enter. |
Installation Name:
Department/Company:
Office/Contractor: (optional)
Negative Report
Contract or In-House:
Application Date:
Inside or Outside:
Facility: Building # or Area
Operation:
Site:
Pest:
| Applicator Name: |
| Create Applicator List |
| Pesticide Trade Name: |
| - Select an installation to see the pesticide list |
Pesticide Active Ingredient:
EPA Registration # or Other #:
Formulation:
Area Treated:
Quantity of Undiluted Product Applied (from the pesticide container):
Quantity of dilutant (water, oil, etc.) applied (if needed):
| PAI*: |
| Will be automatically calculated for the appropriate Operations* |
Comments:
Additional Comments (Optional):
ATTACHMENT J-1503050-05
REFERENCES AND TECHNICAL DOCUMENTS
| ANSI Z133.1 |
| American National Standard of Tree Care Operations-Pruning, Trimming, Repairing, Maintaining, and Removing and Cutting Brush-Safety Requirements. |
| ANSI A-300 |
| American National Standard of Tree Care Operations-Tree, Shrub and Other Woody Plant Maintenance-Standard practices, Secretariat-National Arborist Association, Incorporated. |
| Irrigation Association - Water Management Committee |
| Turf and Landscape Irrigation Best Management Practices April 2005 |
| NAVFAC DM 5 |
| Drainage for Areas Other Than Airfields |
| NAVFAC INST 11320.2(most current) |
| Fire Prevention and Protection |
| NAVFAC P-73 |
| Natural Resources Management Procedural Manual |
| NAVFAC MO-100.1 |
| Natural Resources Land Management |
| NAVFAC MO-100.3 |
| Natural Resources Fish and Wildlife Management |
| NAVFAC MO-100.4 |
| Natural Resources Outdoor Recreation and Cultural Values |
| NAVFAC P-905 |
| Planting and Maintenance of Trees, Shrubs, and Vines |
| NAVFAC P-960 |
| Installation Design, Chapter 1 “Planting Design” |
| NAVSEA OP 5 |
| Ammunition and Explosives Safety Ashore |
| OPNAV 5090.1 (most current) |
| Safe Drinking Water Act Compliance Ashore |
| OPNAV INST 6240.3 (most current) |
| Chapter 9, Pest Management |
| NFPA Fire Protection Handbook |
| Fire Protection Handbook |
ATTACHMENT J-1503050-06
RECYCING REPORTING FORM
Monthly Grounds Maintenance Report
Contractor's Name:
Month:
Contract #:
POC & Telephone #:
| Installation |
| Incinerated Tons |
| Landfilled Tons |
| Disposal Cost |
| Recycled Tons |
| Recycled Cost |
| Material Description |
Comments:
ATTACHMENT J-1502000-07
SERVICES
Improved & Unimproved Grounds
3.1.2 Vegetation Control
Remove unwanted vegetation from fence lines, fence fabric, brick walls, sidewalks, curbs, gutters, aggregate areas and paved surfaces including parking lots.
| 3.1.4 Debris Removal |
| Areas are maintained clear of debris |
3.2.3 Vegetation Control
Remove unwanted vegetation from, fence lines, fence fabric, brick walls, sidewalks, curbs, gutters, aggregate areas and paved surfaces including parking lots.
| 3.1.11 Maintenance of Disposal Pounds |
| Remove unwanted vegetation from the Basins/Ponds and immediate adjacent Areas |
| 3.3.1 Grounds Care |
| Maintain grounds to ensure no interference with operational requirements. Vegetation adjacent to fencing, poles, walls, valves, valve boxes and other similar objects shall be maintained. |
The Contractor shall maintain vegetation as frequently as necessary to ensure vegetation height does not exceed the standards specified above.
At a minimum, the Contractor shall mow and trim vegetation at the minimum frequency specified above during the growing season. Typically, the growing season is March through September.
Additional services may be ordered under the Recurring Work provisions of this contract via Grounds Maintenance Service Order, incorporated into the contract in accordance with the CHANGES clause, SECTION I, or under the non-recurring work provisions of this contract.
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